SERVICE ADMINISTRATOR (33517)

Equipment Depot; Pflugerville (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Equipment Depot, Inc. is seeking a detail-oriented office administrator to support the service department's day-to-day clerical tasks across multiple locations in Texas.

You will enter technician time cards, process invoices, route calls, and maintain files with accuracy. Qualifications include a high school diploma and 3+ years of office experience; familiarity with Word, Excel, and ERP systems is preferred.

Qualifications

• High School Diploma or equivalent required.
• 3+ years of office administration experience.
• Proficiency with Microsoft Word and Excel; basic ERP familiarity.

Responsibilities

• Enter technician time card information into the payroll system.
• Post technician times into the ERP system.
• Answer inbound calls and route to the correct department or recipient.
• Scan service invoices and other documents as required.
• Mail service invoices.
• Manage office supply levels and replenishment.
• Process customer/vendor insurance requests.
• Perform other clerical duties as assigned by management.

Skills

Microsoft Word

Microsoft Excel

Office administration

Phone etiquette

Education

High School Diploma

Tools

ERP system

Job description

Position Summary

This position will provide assistance to the service department’s day-to-day functions performing clerical duties.

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)

• Enter technician time card information into the payroll system
• Post technician times into the operating system (ERP)
• Answer in-bound calls and route to the correct department and or recipient
• Scanning of all service invoices and other documents as required
• Mailing of all service invoices
• Office supply control and replenishment
• Process customer / vendor insurance requests
• Perform other clerical duties assigned by management

Qualifications

Education: High School Degree

Experience: 3 + years of office administration experience

Computer Skills: Basic Microsoft Word, Excel

Work Environment

Work environment varies from office to job site to industrial locations

Our Core Values

• Passion to Perform – We are passionate to perform and focus on concrete achievements
• Trust to Act – We are empowered to act, and act in a powerful way
• Act Responsibly – We are responsible for our actions and the consequences they have for our stakeholders and our environment
• Make it Fun! – We are serious about making work fun; it’s the way we do things

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.