Service Administrative Coordinator - York, PA

Engel North America; Wago Junction (PA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health insurance

401k with match

PTO (vacation pay and holiday pay)

Job summary

Engel North America is seeking a Service Administrative Coordinator to support Scheduling, Service Management, and Project Management teams. The role coordinates day-to-day activities, handles client inquiries, maintains accurate records, and keeps information and tasks organized.

Candidates should be proactive, organized, and proficient with standard office software. The position integrates with multiple service functions and may involve special projects as needed.

Qualifications

• High school diploma or equivalent required.
• 1–3 years of experience in administrative support, customer service, or office coordination.
• Salesforce experience is a plus.

Responsibilities

• Monitor and manage incoming service cases in Salesforce.
• Review new cases for completeness and accuracy.
• Prioritize cases based on urgency, machine downtime, customer impact, and contractual obligations.
• Assign or route cases to the appropriate service coordinators, technical support, or spare parts team.
• Ensure all customer communications and internal updates are directed to the applicable cases.
• Create and alter service documents (service orders, quotes, invoices, credit notes).
• Correspond with customer regarding service requests.
• Assist scheduling, project management, and service management teams.
• Performs other duties or special projects as required or as assigned by a supervisor.

Skills

Microsoft Office

Communication

Independent work

Multi-tasking

Organized

Team-player

Education

High school diploma or equivalent

Tools

Salesforce

Job description

ENGEL embodies a spirit of innovation, built on decades of experience. With a dynamic workplace, ENGEL is the injection molding industry leader in technological advancements, ensuring sustainable global growth. The ENGEL company history is a success story that we keep on writing everyday together with our employees.

Do you have what it takes to spur game-changing innovation, generate creative solutions and add world-class value to our customers? Then get ready to join the ENGEL team and become part of the next chapter in our history as we continue to grow the business in North America!

ENGEL Machinery North America has a job opportunity for a Service Administrative Coordinator. ENGEL provides excellent benefits including health, dental and vision insurance all upon first day of hire (no waiting period and very robust coverage at an affordable price), 401k with match, over 3 weeks’ PTO, employer paid life insurance, long and short-term disability, and an employee-centric environment.

POSITION INFORMATION

Job Summary:

The Service Administrative Coordinator provides administrative support to the Scheduling, Service Management, and Project Management teams. This role helps coordinate day-to-day activities, handling client or customer inquiries, maintain accurate records, support team processes, and keep information and tasks organized. The coordinator also assists with special projects and other administrative needs as assigned. Ideal candidates combine strong organizational skills with proactive communication and proficiency in standard office software.

Essential Duties and Responsibilities:

• Monitor and manage incoming service cases in Salesforce.
• Review new cases for completeness and accuracy.
• Prioritize cases based on urgency, machine downtime, customer impact, and contractual obligations.
• Assign or route cases to the appropriate service coordinators, technical support, or spare parts team.
• Ensure all customer communications and internal updates are directed to the applicable cases.
• Create and alter service documents. i.e. service orders, quotes, Invoices, credit notes, etc
• Correspond with customer regarding service requests.
• Assists scheduling, project management, and service management teams.
• Performs other duties or special projects as required or as assigned by a supervisor.

QUALIFICATIONS

Education

• High school diploma or equivalent required.

Experience

• 1–3 years of experience in administrative support, customer service, or office coordination.
• Salesforce experience is a plus.

Knowledge, Skills, and Abilities:

• Highly proficient in Microsoft Office
• Excellent communication and interpersonal skills.
• Ability to work independently and exercise judgment.
• Ability to work in a high pace atmosphere
• Customer- and Service-oriented
• Exceptional multi-tasking and time-management abilities
• Highly organized
• Team-player

Mental Requirements:

The work environment is representative of and typical of similar jobs in comparable organizations.

Physical Requirements:

The physical demands are minimal and typical of similar jobs in comparable organizations.

Americans with Disabilities Act (ADA)

Reasonable accommodation may be provided to enable individuals with disabilities to perform the essential functions of the position.

WHY ENGEL? The ENGEL group has been thriving for decades. This is because as a family-run company, we rely on long-standing relationships and aim to live up to our own exacting standards of expertise and experience in all fields of plastics processing. We see ourselves as a driving, innovative force that has continually set new standards in a dynamic and diverse industry. Our competitive edge has come from generating added value for customers worldwide.

ENGEL attaches great importance to flexibility, innovation and self-responsibility of all of its employees and business units. This is the only way to consistently supply and guarantee results of the highest global standards.

ENGEL offers a competitive total compensation package to eligible employees, including: health, dental, LTD and life insurance, 401k with match, contribution to HSA, Dependent and Health FSA, vacation pay and holiday pay. We are looking forward to receiving your application and resume and going over the position with you.

ENGEL is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protective veteran status or any other category protected by state or local laws.

ABOUT THIS COMPANY ENGEL is a global leader in the manufacture of plastics processing machines. Today, the ENGEL Group offers a full range of technology modules for plastics processing as a single source supplier: Injection molding machines for thermoplastics and elastomers, and automation. In 2016/2017 ENGEL’s turnover totaled approximately 1.36 billion euros worldwide, with 5,900 employees across nine production plants in Europe, North America and Asia (China and Korea), and subsidiaries and representatives in more than 85 countries. ENGEL offers its customers the excellent global support they need to compete and succeed with new technologies and leading-edge production systems.