Service Admin

Bishs-R; Great Falls (MT); On-site; USD 38,000 - 46,000; Full time

Benefits offered by this job

Medical benefits

Vision & Dental

401k matching

Life Insurance

Gym membership reimbursement

Advancement opportunities

RV Borrowing Program

Insurance quotes guidance

Incredible Team Culture

Job summary

Bish’s RV Great Falls is seeking a friendly, detail-oriented Service Admin to support our service and sales teams with data entry, document management, and coordinating deliveries in a fast-paced environment.

You will handle multi-line phone calls, input technician notes, upload documents, and maintain accurate records while delivering professional customer updates; Saturday availability is required. This role offers training and growth within our family-owned dealership.

Qualifications

• Excellent verbal and written communication skills.
• Strong ability to manage multiple phone lines and provide timely updates.
• Proficient data entry and document management, with attention to detail.

Responsibilities

• Deliver outstanding customer service via phone and in-person updates.
• Translate and input technician notes into the service database.
• Organize physical files and upload photos and documents into the system.
• Collect and prepare required documents for each transaction.
• Coordinate delivery logistics and ensure trailer readiness.
• Use DealerTrack, eVision, and Excel to manage documentation and records.

Skills

Verbal communication

Written communication

Phone systems

Data entry

Microsoft Office

Tools

DealerTrack

eVision

Excel

Job description

Bish's RV Great Falls
3928 Tri Hill Frontage Rd
Great Falls, MT 59404, USA

Description

We are looking for a friendly and detail-focused individual to join our team at Bish's RV as a Service Admin. This role involves delivering excellent customer support, following up with customers, data entry, coordinating deliveries, and handling administrative tasks.

Key Objectives:

• Ensure smooth administrative operations across service and sales teams
• Provide timely, professional communication to customers
• Coordinate vehicle deliveries and maintain up-to-date records

Responsibilities:

• Deliver outstanding customer service through phone and in-person updates
• Translate and input technician notes into our Service database
• Organize physical files and upload photos and documents to our system
• Collect, review, and organize required documents for each transaction
• Coordinate delivery logistics and ensure trailer readiness
• Operate multi-line phones and manage incoming and outgoing calls professionally
• Use systems like DealerTrack, eVision, and Excel Teams to manage documentation

What you’ll bring:

• Excellent verbal and written communication skills
• Confidence in using multiple phone lines
• Ability to work independently and within a team
• Strong computer and data entry skills
• Adaptability in a fast-paced environment
• Professional, neat appearance and positive attitude
• Must be available to work Saturdays (we are always closed on Sundays)
• Ability to pass a background and drug test
• Demonstrate alignment with the Company’s vision, mission, and core values in all interactions

Expected Results:

• Accurate and timely data entry and technician documentation
• Organized service records and customer documentation
• Positive customer interactions and improved communication flow

Resources:

• Comprehensive training on service systems, dealership processes, and compliance
• Access to internal platforms and tools (Service database, Microsoft Office)
• Ongoing mentorship and support from team members and leadership
• A professional, well-equipped workspace with necessary technology
• A supportive environment and ongoing professional development

Who we are:

Bish’s RV is one of the largest family-owned RV dealers in the country. We are dedicated to providing quality products and services that exceed the expectations of our customers and creating an atmosphere where our customers can enjoy a positive experience as friends of our family business.

Our company is currently experiencing record growth with more expansion on the way. The opportunities to grow within our organization are outstanding and our dedication to each employee’s success is unparalleled.

We are looking for top performers who set high expectations for themselves and are willing to put in the time and effort to achieve them. We are a goal-driven company with a high-performance culture and believe in setting ourselves apart by being “Different with a Purpose.” Our culture is built upon the foundation of our core values: We are Genuine, Fun, and Driven by Results.

• Comprehensive benefits package including medical, vision, dental, and other supplemental coverages
• 401k Matching
• Company-paid life insurance
• Gym membership reimbursement
• Opportunities for advancement
• RV Borrowing Program
• Access to a partner insurance agency for personalized quotes and coverage guidance across home, auto, RV, and specialty insurance products
• Incredible Team Culture

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Bish’s RV honors our military service members, veterans, and their family members by being a military-friendly workplace. Many of the positions within our organization are transferable from previous military occupations.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.