Sentinel Administrative Assistant 3 - 4213-1

Northrop Grumman; United States; On-site; USD 48,000 - 81,000; Full time

Benefits offered by this job

Health insurance

401k

Educational Assistance

Life Insurance

Employee Assistance Programs & Work/Li

Paid Time Off

Health & Wellness Resources

Employee Discounts

Job summary

Northrop Grumman is seeking an Administrative Assistant 3 to join our Sentinel Program team in Roy, Utah. The role supports executives by managing calendars, coordinating travel, and preparing reports with MS Office tools.

You will handle day-to-day office tasks, organize meetings, process expense reports, and maintain files while handling sensitive information with tact and professionalism. U.S. citizenship and secret clearance are required.

Qualifications

• High School diploma or equivalent and 4 years additional education and/or related experience.
• U.S. citizenship with active Secret clearance and SAP certification ability.
• Demonstrated accurate management of executive calendars.
• Demonstrated ability using travel and expense reporting programs and tools.
• Proficiency with Microsoft Office Excel, Word, PowerPoint the ability to create, manipulate professional deliverables.

Responsibilities

• Set up and maintain files.
• Coordinate travel and expense reimbursement.
• Gather, report on information relevant to supervisor's assignments.
• Arrange meetings and conferences.
• Receive, refer or answer mail.
• Coordinate calendars.
• Review drafts for grammar and style.
• Answer questions on office operations and policies.
• Handle sensitive information with tact and discretion.
• Support special projects and reporting.
• Produce high quality reports/presentations using MS Office.

Skills

Calendar management

Travel & expense reporting

Communication skills

Interpersonal skills

Education

High School diploma or equivalent with 4 years related experience

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE REQUIRED FOR START: Yes

CLEARANCE TYPE: Secret

TRAVEL: Yes, 10% of the Time Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman's Sentinel Program has an opening for an Administrative Assistant 3 to join our team of qualified, diverse individuals. This position will be located in Roy, UT.

What You'll Get To Do:

• Performs normal office functions such as setting up and maintaining files.
• Coordinates travel and expense reimbursement.
• Gathers, complies and reports on information relevant to the supervisor's assignments.
• Arranges meetings and conferences.
• Receiving, referring or answering mail.
• Coordinates calendars.
• Reviews drafts and finished documents for appropriate grammatical usage.
• Answers questions relating to office operations and established policies and procedures.
• Exposed to sensitive information necessitating considerable use of tact, diplomacy, discretion, and judgment.
• Initiates, researches and obtains information for reports and special assignments.
• May act as coordinator of special projects, following up on pending details, coordinating activities and ensuring deadlines are met.
• Uses various PC software packages such as PowerPoint, Excel spreadsheets, word processing, graphics, etc., to produce high quality reports, presentations, or other documents.
• Contacts company personnel at all organizational levels to gather information for reports, projects, meetings and events.
• Will also be responsible for routine administrative duties: coordinates staff meetings, teleconferences, answers telephones, screens calls and forwards messages, prepares expense reports, and maintains filing system.
• Will be responsible for and expected to anticipate the needs of the business/ operating unit front office in the planning of meetings, meeting prep, travel, inquiries etc.

Position Benefits:

• - Medical, Dental & Vision coverage
• - 401k
• - Educational Assistance
• - Life Insurance
• - Employee Assistance Programs & Work/Life Solutions
• - Paid Time Off
• - Health & Wellness Resources
• - Employee Discounts

Basic Qualifications:

• High School diploma or equivalent and 4 years additional education and/or related experience.
• Must have U.S. Citizenship with an active Secret level clearance and the ability to obtain Special Access Program (SAP) certification.
• Demonstrated accurate management of executive calendars.
• Demonstrated ability using travel and expense reporting programs and tools.
• Proficiency with Microsoft Office Excel, Word, PowerPoint the ability to create, manipulate professional deliverables.

Preferred Qualifications:

• Demonstrated Project Management Experience.
• Outstanding verbal and written communication and interpersonal skills.
• Demonstrated ability in prioritizing multiple tasks.
• Demonstrated ability to interact effectively across all levels of the organization and with outside organizations.
• Ability to work some overtime as needed.

Primary Level Salary Range:

$48,400.00 - $80,600.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date.