Sentinel Administrative Assistant 3 - 4213-1

Northrop Grumman; Roy (UT); On-site; USD 48,000 - 81,000; Full time

Benefits offered by this job

Medical, Dental & Vision coverage

401k

Educational Assistance

Life Insurance

Employee Assistance Programs & Work/Li

Paid Time Off

Health & Wellness Resources

Employee Discounts

Job summary

Northrop Grumman is seeking an Administrative Assistant 3 in Roy, UT, to support the Sentinel Program. The role involves calendar coordination, travel arrangements, meeting planning, and handling sensitive information with discretion. It operates on a 9/80 work schedule with a strong emphasis on accuracy and professional communication.

Responsibilities include preparing reports, maintaining files, and coordinating with various levels of staff while ensuring deadlines are met. U.S.

Qualifications

• High School diploma or equivalent plus related experience.
• US Citizenship with active Secret clearance and SAP eligibility.
• Proven calendar management and executive support experience.
• Proficiency in Microsoft Office tools for professional deliverables.

Responsibilities

• Performs normal office functions such as setting up and maintaining files.
• Coordinates travel and expense reimbursement.
• Gathers, complies and reports on information relevant to the supervisor's assignments.
• Arranges meetings and conferences.
• Receiving, referring or answering mail.
• Coordinates calendars.
• Reviews drafts and finished documents for grammar and style.
• Answers questions relating to office operations and procedures.
• Coordinates staff meetings, teleconferences, and handles calls and messages.

Skills

Calendar management

Executive support

Travel coordination

Education

High School diploma or equivalent

Tools

Excel

Word

PowerPoint

Job description

Description

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE REQUIRED FOR START: Yes

CLEARANCE TYPE: Secret

TRAVEL: Yes, 10% of the Time

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman's Sentinel Program has an opening for an Administrative Assistant 3 to join our team of qualified, diverse individuals. This position will be located in Roy, UT.

What You’ll Get To Do:

• Performs normal office functions such as setting up and maintaining files.
• Coordinates travel and expense reimbursement.
• Gathers, complies and reports on information relevant to the supervisor's assignments.
• Arranges meetings and conferences.
• Receiving, referring or answering mail.
• Coordinates calendars.
• Reviews drafts and finished documents for appropriate grammatical usage.
• Answers questions relating to office operations and established policies and procedures.
• Exposed to sensitive information necessitating considerable use of tact, diplomacy, discretion, and judgment.
• Initiates, researches and obtains information for reports and special assignments.
• May act as coordinator of special projects, following up on pending details, coordinating activities and ensuring deadlines are met.
• Uses various PC software packages such as PowerPoint, Excel spreadsheets, word processing, graphics, etc., to produce high quality reports, presentations, or other documents.
• Contacts company personnel at all organizational levels to gather information for reports, projects, meetings and events.
• Will also be responsible for routine administrative duties: coordinates staff meetings, teleconferences, answers telephones, screens calls and forwards messages, prepares expense reports, and maintains filing system.
• Will be responsible for and expected to anticipate the needs of the business/ operating unit front office in the planning of meetings, meeting prep, travel, inquiries etc.

This position’s standard work schedule is a 9/80. The 9/80 schedule allows employees who work a nine-hour day Monday through Thursday to take every other Friday off.

Position Benefits:

• Medical, Dental & Vision coverage
• 401k
• Educational Assistance
• Life Insurance
• Employee Assistance Programs & Work/Life Solutions
• Paid Time Off
• Health & Wellness Resources
• Employee Discounts

Basic Qualifications:

• High School diploma or equivalent and 4 years additional education and/or related experience.
• Must have U.S. Citizenship with an active Secret level clearance and the ability to obtain Special Access Program (SAP) certification.
• Demonstrated accurate management of executive calendars.
• Demonstrated ability using travel and expense reporting programs and tools.
• Proficiency with Microsoft Office Excel, Word, PowerPoint the ability to create, manipulate professional deliverables.

Preferred Qualifications:

• Demonstrated Project Management Experience.
• Outstanding verbal and written communication and interpersonal skills.
• Demonstrated ability in prioritizing multiple tasks.
• Demonstrated ability to interact effectively across all levels of the organization and with outside organizations.
• Ability to work some overtime as needed.

Primary Level Salary Range: $48,400.00 - $80,600.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.