Senior Workday Functional Architect

AceStack; Menlo Park (CA); On-site; USD 140,000 - 180,000; Full time

Job summary

AceStack is seeking a Senior Workday Functional Architect in Menlo Park to lead configuration and integration efforts across Core HCM, Absence, Time Tracking and Payroll. The role requires deep expertise, hands-on experience with Workday release cycles, and collaboration with Payroll, Recruiting and IAM teams.

The ideal candidate will have 14+ years of Workday-focused architecture, strong data migration skills, and a proven track record in security, reporting, and process optimization within

Qualifications

• 14+ years of experience with strong architecture in Workday.
• Proficient in configuring Workday modules (Core HCM, Absence, Time tracking, Payroll).
• Experience with EIBs, data migration, tenant setup, and security framework.

Responsibilities

• Configure Workday modules (Core HCM, Absence & Time tracking, Payroll) to client workflows.
• Assist with data migration and ensure data accuracy.
• Identify and implement improvements to business processes using Workday.

Skills

Architecture

Workday HCM

Time & Absence

Payroll

EIBs

Security framework

Tools

Workday Core HCM

Workday Reporting

Workday Security

Job description

Role: Senior Workday Functional Architect

Contract & FTE Both

Rate - $75/hr

Need 14+ years profile with strong Architect experience.

Responsibilities:

• Configurations: Configure Workday modules (Core HCM, Absence and Time tracking, Payroll) to align with client workflows.
• Data management: Assist with data migration and ensure data accuracy
• Process improvement: Identify and implement improvements to business processes using the Workday platform
• Demonstrated knowledge of Workday Drive, Workday Docs, letter templates, Questionnaire, Survey, Reference Letters etc.
• Advanced hand‑on process with Hire, Onboarding, Change Job, and Termination business processes. Should have worked on Notification and Alerts configuration.
• Develop and maintain reports and dashboards using Workday reporting tools (Advanced, Matrix, Composite reports).
• Manage and maintain Workday security framework (roles, domains, business process security policies).
• Be able to provide recommendations to Tier 1 Team to fix incorrect transactions
• Participate in Workday releases, analyze impacts, and implement updates.
• Perform data loading via EIBs. Support data migration, tenant setup, and tenant management activities.
• Collaborate with cross-functional teams including Payroll, Recruiting, Absence, IAM etc.

Time & Absence Requirements:

• Understanding of foundational HCM principles including Business Processes, Reporting, Calculated Fields, Security, & Notifications
• Advanced hand‑on experience with time‑off plan configuration including complex accruals, carryovers, shadow plans and touchpoints with leaves and time tracking.
• Advanced hands‑on experience with leave configuration including balance periods, cascading leaves, intermittent leaves, and complex eligibility and validation rules.
• Experience with ancillary absence processes such as automated leave return, automatic balance adjustments and transfers, Sell Time Off and others.
• Experience with Workday time‑tracking configuration, time submissions, and employee work schedules.
• Experience with reporting using the available Absence and Time Tracking data sources.
• Knowledge of Workday’s API capabilities for the Absence and Time Tracking modules.

Payroll Requirements:

• Understanding of foundational HCM principles including Business Processes, Reporting, Calculated Fields, Security, & Notifications
• Workday Payroll processing knowledge including calculation, complete, and settle steps
• Experience with building payroll components (Earnings, Deductions, Account Posting Rules, Run Categories, Payment Election Rules)
• Experience with third party payroll configuration (External Earnings, External Deductions, External Inputs)
• Experience with reporting data sources for Payroll (Payroll Results) and Accounting (Journal Lines)
• Knowledge of payroll regulatory rules and their impact on payroll configuration
• Knowledge of payroll touchpoints (Time Tracking, Absence, HCM, Compensation, Benefits)

Workday Functional Skill Matrix:

• If we have a candidate who is 'Expert' in "Time and Absence" module but has scored 'Moderate' in "Core HCM" module, we should evaluate them.
• If we have a candidate who is 'Expert' in "Payroll" module but has scored 'Moderate' in "Core HCM" module, we should evaluate them.
• We might get candidate who is 'Expert' in "Time and Absence" and "Payroll" but have moderate configuration experience in "Core HCM". We might evaluate them as well.
• It is difficult to find candidate who is 'Expert' in all 3 modules "Core HCM", "Time and Absence" and "Payroll", as these are vast.