Senior Wealth Operations Specialist

WSFS Bank; Wilmington (DE); On-site; USD 77,000 - 127,000; Full time

Benefits offered by this job

Medical insurance

401(k) plan

Life insurance

HSAs/FSAs

Wellness program

Paid parental leave

Vacation & holidays

Job summary

WSFS Bank is seeking a Senior Wealth Operations Specialist to oversee portfolio accounting operations, compliance, and audits within an RIA environment. You will coordinate audits, maintain procedures, and drive data integrity across reporting, billing, and systems.

The role requires a Finance/Accounting background with 5+ years in wealth/financial ops, hands-on exposure to major portfolio accounting platforms, and strong Excel, communication, and project-management skills.

Qualifications

• Bachelor’s degree in Finance, Accounting, Economics, Business, or related field.
• 5+ years in an RIA, wealth management, asset management, or financial ops.
• Hands-on with portfolio accounting platforms (e.g., Orion, Black Diamond, Tamarac, Addepar, APX, Axys).
• Clean U4 on record.
• Strong Excel skills (Pivot, VLOOKUP/XLOOKUP).
• Knowledge of RIA compliance and fiduciary obligations.
• Strong communication and project management abilities.

Responsibilities

• Serve as primary Compliance and Audit Liaison for audits and reviews.
• Lead audit-related projects and remediation efforts.
• Perform first line of defense for QA reviews.
• Maintain Operations Manual and procedures.
• Identify opportunities for process improvements.
• Oversee day-to-day portfolio accounting operations.
• Conduct data quality checks across systems.
• Manage billing configuration and data integrity.
• Generate and distribute client/internal reports.
• Respond promptly to internal/external requests.

Skills

Excel skills

Communication skills

Project management

Attention to detail

Fiduciary knowledge

Education

Bachelor’s degree in Finance, Accounting, Economics, Business, or related field

Tools

Orion

Black Diamond

Tamarac

Addepar

APX

Axys

Job description

Job Description

Bryn Mawr Trust, a WSFS Company, provides locally managed and collaborative wealth management solutions, including a broad array of planning and advisory services, investment management, trust and estate planning, brokerage and investment services to individual, corporate, and institutional clients through multiple integrated businesses.

The Senior Wealth Operations Specialist is responsible for overseeing portfolio accounting operations, compliance oversight, audit coordination, and operational controls within a registered investment advisory (RIA) environment. This role serves as the primary liaison for internal and external audits, regulatory examinations, and compliance reviews while ensuring the accuracy, integrity, and efficiency of portfolio accounting, reporting, billing, and data management processes.

Job Responsibilities

Compliance Liaison:

• Serve as the primary Compliance and Audit Liaison for internal and external audits, examinations, and compliance reviews. Including owning Advisory Review Committee meeting notes, action items, and documentation.

• Lead and coordinate all audit-related projects and remediation efforts.

• Perform first line of defense for operations and compliance quality assurance reviews. Including but not limited to Hypothetical Performance and Trade Blotter Reviews inside Altruist.

• Maintain and update the Operations Manual and related procedures.

• Identify opportunities for and drive process improvement initiatives, including project planning, timelines, cross-functional partnership, and training.

Portfolio Accounting & Daily Operations:

• Oversee day-to-day operations of the firm’s portfolio accounting system, ensuring timely and accurate data processing.

• Conduct data quality checks and resolve inconsistencies across portfolio accounting, CRM, trading, third-party integrations, and reporting systems.

• Maintain account setup, billing configuration, security master data, and system integrity across platforms in a timely manner to support business needs.

• Execute portfolio accounting workflows including but not limited to performance calculations, composite maintenance, and period-end processing.

• Generate, validate, and distribute client and internal reports (performance, holdings, billing, transactions, OFAC, 13F, ADV, and others as assigned).

• Execute the billing process, including fee calculation, audits, adjustments, internal reporting, and integration with CRM/custodian systems.

• Respond promptly to internal and external requests, ensuring timely follow‑up and clear communication throughout the process.

Minimum Qualifications

• Bachelor’s degree in Finance, Accounting, Economics, Business, or related field.

• 5+ years of experience within an RIA, wealth management firm, asset manager, or financial operations environment.

• Hands‑on experience with portfolio accounting platforms (e.g., Orion, Black Diamond, Tamarac, Addepar, APX, Axys).

• Must have a clean U4.

• Strong understanding of custodial data, financial markets, investment securities, performance, and transaction types.

• Knowledge of RIA compliance requirements, fiduciary obligations, and operational controls.

• High Proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, data transformation).

• Strong communication skills with the ability to explain data and operational issues to both technical and non-technical stakeholders.

• Strong project management capabilities.

WSFS Bank will only consider candidates who are presently authorized to work for any employer in the United States and who will not require work visa sponsorship from WSFS Bank now or in the future in order to retain their authorization to work in the United States.

Salary Range

$77,390.00 - $127,139.75

Individual base pay may vary on additional factors such as the candidate’s experience, job-related skills, relevant education, geographic location, and other specific business and organizational needs.

In addition to base salary, WSFS Financial Corporation (WSFS) and its subsidiaries may offer eligible Associates discretionary and formula-based incentive and retention awards. WSFS provides a competitive benefits package, which includes the following benefits:

• medical, dental, and vision coverage
• a 401(k) plan
• life, accident, and disability insurance
• flexible spending accounts (FSAs) and health savings accounts (HSAs)
• wellness programs
• paid parental leave
• military leave
• vacation and other paid time off
• sick leave in accordance with applicable state laws
• paid holidays

For more information about Associate benefits, please visit https://www.wsfsbank.com/about/careers/

WSFS Bank is inclusive and supportive of individual needs. If you have a physical or other impairment that might require an accommodation, including technical assistance with the WSFS Bank Careers website or submission process, please contact us via email at [e-mail].

WSFS is an equal opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.