Senior Vendor Service Coordinator

Golden Gate Regional Center; San Francisco (CA); On-site; USD 53,000 - 65,000; Full time

Job summary

A leading company in regional services is seeking a Senior Vendor Service Coordinator to oversee vendor applications and processes. The role requires strong analytical and communication skills to manage vendor data, compliance, and provide support across departments. Ideal candidates will have a Bachelor's degree in finance or business administration and a commitment to high-quality service.

Benefits

Medical and Dental benefits with employer contribution

10% employer contribution to a 403(b) retirement account

Generous time off benefits including vacation and sick days

Qualifications

• 4+ years post-secondary education focused on finance or business.
• 4+ years professional experience in financial planning, analysis or business operations.

Responsibilities

• Coordinate vendor applications and approval processes.
• Review vendor documents and ensure compliance.
• Maintain databases and ensure accurate vendor information.
• Provide analysis for required reports.

Skills

Analytical skills

Customer service

Problem-solving

Attention to detail

Communication

Organizational ability

Education

Bachelor’s Degree in finance, business administration or related field

Tools

Excel

MS Word

MS PowerPoint

MS Outlook

Job description

Senior Vendor Service Coordinator

Starting Salary Range: $53,481 - $64,177

GGRC is looking to hire a Senior Vendor Service Coordinator to coordinates the application and approval process by which agencies and individuals may become vendors of Golden Gate Regional Center in order to provide services to eligible individuals from birth throughout their lives.

Core Responsibilities

• Liason with other region centers and process courtesy vendorization request
• Review vendor documents and process vendorization input from Community Resource Unit
• Review documents and process system input for Self-Determination Program (SDP) vendorization
• Verify and reconcile vendor data for Employment Development Department (EDD) reporting
• Review and reconcile vendor data for year end IRS 1099 reporting
• Provide support in processing vendor rate change
• Serve as lead for audit preparation
• Conduct complex case review and handle escalation
• Serve as backup for Supervisor of Vendorization

Vendor Services

• Interpret regulations and analyze documents to insure compliance with State regulations and Agency policies and practices
• Review documents and requests from potential vendors, which may include but not limited to individual served by GGRC, family member, individual service provider, group home, profit and non-profit agencies, and public entities, to ensure qualifications of vendor to perform services and meet requirements
• Interact with the general public over phone, via email, or in person about GGRC vendorization process
• Provide direction and guidance to GGRC staff on vendorization procedures and practices
• Research and provide guidance to other GGRC departments and staff on the appropriate usage of vendor service categories, rates and general ledger accounts
• Contact and correspond with potential vendors and State agencies
• Create, distribute and process vendor applications
• Verify background and licensure of potential vendor
• Analyze rate requests including comparisons to current market rates, previous vendor rates and budgets, rate setting methodology and projected costs of services and present analysis to Supervisor of Vendorization

Records Maintenance

• Maintain databases (internal database programs and Excel) on regular basis
• Input and update vendor and rate information on internal databases (including UFS/Sandis System and Excel) according to guidelines
• Ensure up-to-date and accurate vendor information including periodic review of expiring vendor licenses and contracts
• Perform electronic filing, filing maintenance, and file purging duties

Other

• Review receipts, invoices, cost estimates, and financial information for accuracy
• Prepare information for State and external auditors under the guidance of the Supervisor of Vendorization
• Provide analysis for and compile information for required reports
• Work successfully within the agency and across departments to maintain high quality services and implement the goals of the regional center.
• Participate in special projects, and assist with additional duties or tasks, as assigned
• Maintain all client information as confidential in compliance with the federal Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the California Lanterman Act

Education/Experience

• 4+ years post-secondary education
• Bachelor’s Degree in finance, business administration or related field; college degree preferred
• 4+ years professional experience in financial planning, analysis or business operations

Skills

• Demonstrated analytical skills with a strong business acumen
• Strong customer service and problem-solving skills
• Proven ability to work under tight deadlines
• Strong attention to detail with ability to perform mathematical calculations and formulas
• Ability to develop standard business communications, using proper grammar, spelling and punctuation
• Exceptional oral communication skills including the ability to convey complex information and ideas in a clear, concise and professional manner
• Ability to operate basic office equipment, including scanners, copiers, faxes, phones
• Advanced knowledge of Excel and intermediate familiarity with MS Word, MS PowerPoint, MS Outlook or similar software applications
• Familiarity with Social Work/Case Management philosophies and common practices desired.

Competency Traits

• Problem Solving
• Initiative
• Ability to prioritize task
• Customer service orientation
• Attention to detail
• Analytical thinking
• Organizational ability
• Time management
• Collaboration/teamwork
• Adaptability

Desired Qualifications

• Experience in multi-cultural settings and/or multi-lingual capacity

What are the benefits to working with GGRC?

We offer a comprehensive benefits package including Medical and Dental benefits with a generous employer contribution and additional employer paid Life, Disability and Vision coverage

10% employer contribution to a 403(b) retirement account to help you save for the future!

GENEROUS TIME OFF BENEFITS!!!

No really, we mean generous:

13 vacation days, 15 sick days, 11 paid holidays, 6 personal holidays, and up to 5 paid days for continuing education

What makes GGRC so special?

GGRC values diversity, we believe in creating an environment where people of all backgrounds can collaborate to find solutions to complex problems. We are community minded and passionate.

GGRC values each person as a full, robust, and unique individual and interacts with each person in a manner that is respectful and responsive. We endeavor to place each person at the center of his, her or their own life. We approach each person as an expert on his, her or their own life and identity with a clear and attentive inquiry into what is important to, as well as important for, that one person (whether coworker or person-served, family member or other stakeholder).

How to apply:

GGRC values diversity; people of all backgrounds are encouraged to apply. Please complete the application and submit your most recent resume. If you feel that the questions do not accurately capture what you have to offer Golden Gate Regional Center, you are also welcome to attach a cover letter. Applications are being reviewed on a rolling basis so we encourage you to submit yours soon. We look forward to reading your application.

Golden Gate Regional Center is an Equal Opportunity Employer.