Senior University Events Architect

CSU; San Jose (CA); On-site; USD 80,954 - 82,572; Full time

Job summary

San José State University is seeking a Senior Event Planner to lead planning, coordination, and execution of university events, ensuring they align with strategic priorities and branding standards. You will manage complex logistics, vendor contracts, budgets, and cross‑campus collaboration to deliver high‑quality experiences.

You will also support commencement planning, ticketing, and multi‑ceremony operations, exercising judgment across concurrent projects in a fast‑paced environment while

Qualifications

• Bachelor’s degree in a related area.
• Four years of relevant experience. An advanced degree may substitute on a year-for-year basis.

Responsibilities

• Lead the planning, coordination, and execution of university events of varying size and complexity.
• Develop comprehensive event plans, project timelines, production schedules, run-of-show documents, and logistical plans.
• Coordinate venues, catering, audiovisual services, rentals, décor, entertainment, transportation, security, parking, registration platforms, data analytics, and other event services.
• Collaborate with university departments to understand event objectives and develop event strategies that support institutional priorities.
• Manage event budgets, contracts, vendor relationships, and purchasing processes.
• Ensure events reflect university branding, hospitality standards, accessibility requirements, and risk management practices.
• Provide on-site event leadership, including setup, execution, troubleshooting, and event breakdown.
• Evaluate event outcomes and recommend improvements for future programs.
• Build and maintain collaborative relationships with campus departments, university leadership, faculty, staff, students, volunteers, sponsors, donors, alumni, and external partners.

Skills

Event planning

Project management

Logistics

Vendor management

Budgeting

Communication

Customer service

Education

Bachelor's degree in related area

4 years of relevant experience

Tools

Event management software

CRM systems

Ticketing platforms

Microsoft Office

Job description

San José State University is seeking a Senior Event Planner to lead planning, coordination, and execution of university events, ensuring they align with strategic priorities and branding standards. You will manage complex logistics, vendor contracts, budgets, and cross‑campus collaboration to deliver high‑quality experiences.

You will also support commencement planning, ticketing, and multi‑ceremony operations, exercising judgment across concurrent projects in a fast‑paced environment while