Senior Support Operations Manager

PandaDoc; United States; On-site; USD 140,000 - 180,000; Full time

Benefits offered by this job

Career growth opportunities

Competitive salary

Health and commuter benefits

Company-paid life & disability

20+ PTO days

401K and FSA plans

Fun team of Pandas

Job summary

PandaDoc is seeking a Senior Support Operations Manager to act as a strategic advisor to the Support Leadership Team. You will shape how Support engages customers, where to invest, and how to evolve, using analytical insights to influence KPIs and customer experience.

The role requires owning initiatives from concept to rollout, surfacing high-impact opportunities, and partnering with Product/Data to implement signals-driven playbooks and tooling for Support agents.

Qualifications

• 5+ years in a customer-facing operations role or equivalent.
• Experience leading AI integrations (Claude, ChatGPT, Gemini) and automation initiatives.
• Proven ability to translate data into a POV, plan, and actionable recommendations.

Responsibilities

• Lead the rhythm of business for Support leadership with data-driven insights and recommendations.
• Drive 0-to-1 programs and key initiatives, elevating existing programs like Learning Academy.
• Own the customer lifecycle intelligence layer with Product and Data to surface signals for agents.
• Lead AI and automation strategy for Support, closing tooling gaps and driving adoption of new tech.
• Own planning and forecasting, including capacity modeling, budgeting, and business reviews.
• Build unified performance dashboards for frontline managers and leadership.
• Serve as cross-functional operator for Support, aligning OKRs with partners.

Skills

Operational leadership

Data-driven decision making

Executive communication

Cross-functional collaboration

AI integration

Budget ownership

Tools

Intercom

Zendesk

Gainsight/Planhat

Salesforce

Jira/CWM

Job description

Senior Support Operations Manager

We're looking for a Senior Support Operations Manager to serve as the strategic advisor and operational partner to the Support Leadership Team. You will shape how the Support organization interacts with customers, where and how it invests, and how it evolves. You bring the analytical rigor, business perspective, and outside‑in thinking that helps Support leaders make confident decisions and move the business forward.

The right person thinks in systems and can own an initiative from first principles to final rollout. You do not wait to be handed a problem. You surface the ones worth solving, frame them, and bring a recommendation. The outcomes you drive will show up directly in how our customers experience PandaDoc along with our Support Team's main KPIs.

Responsibilities

• Lead the rhythm of business for Support leadership: extract insights from data through real time monitoring across support performance, CSAT, channel mix, product gaps, customer health, etc and translate those insights into recommendations that inform strategy, headcount, and operational decisions.
• Drive the strategy and build for 0 to 1 programs and other Key Initiatives: proactively seek out opportunities to shape key initiatives, whether that's building something new or taking current programs like the Learning Academy and pushing them to the next level.
• Own the customer lifecycle intelligence layer: partner with Product and Data to surface usage, lifecycle stage, and customer health signals to support agents at the point of contact, and define the playbooks and tooling that turn those signals into action.
• Lead AI and automation strategy for Support: advance PandaDoc's Claude, Intercom and Fin AI capabilities, identify and close tooling gaps, and drive adoption of new technologies that increase team productivity and improve the customer experience.
• Own planning and forecasting: lead capacity modeling, annual planning, budgeting, and monthly and quarterly business reviews for the Support organization.
• Build performance management infrastructure: consolidate disparate data sources into unified performance dashboards and reports that enable frontline managers to monitor, coach, and act while providing key insights to Support leaders on where to focus attention.
• Serve as the cross-functional operator for Support: represent the Support organization in company-wide initiatives, strategize and execute on OKRs, and drive alignment with key business partners.

About You

• 5+ years working as the operational core of a customer-facing organization: Support, Customer Experience, or something closely adjacent. Recent Support Ops experience is recommended
• You have led change that actually sticks. Not just tool rollouts, but the process redesigns and AI integrations (Claude, ChatGPT, Gemini, and others) that shift how a team fundamentally works
• You have a high degree of business ownership. You don't stop at "here's what happened." You turn data into a POV and a plan, tracing a metric back to its root cause, forward to its business implication, and arriving with a recommendation people can act on
• You can effectively move from ambiguous problems to launched initiatives with targeted outcomes. You hold the strategic thread and do the detailed work when it matters
• You earn trust at the executive level and can move a room toward alignment even when you do not own the final decision
• You have owned a budget, run a planning cycle, and explained a variance. Financial forecasting is part of how you manage the business, not something you hand off
• You are fluent in the platforms that modern support and CX organizations run on ex: Intercom/Zendesk, Gainsight/Planhat, Salesforce and Jira/CWM software

Company Overview

PandaDoc empowers more than 53,000 growing organizations to thrive by taking the work out of document workflow. PandaDoc provides an all-in-one document workflow automation platform that helps fast scaling teams accelerate the ability to create, manage, and sign digital documents including proposals, quotes, contracts, and more. For more information, please visit https://www.pandadoc.com.

Company Culture

We're known for our work‑life balance, kind co‑workers, & creative virtual team‑bonding events. And although our Pandas are located across the globe, we stay connected with the help of technology and ensure that everyone on our team feels, well, like a team.

Pandas work best when they're happy. We retain our talent by upholding our values of integrity & transparency, and selling a product that changes the lives of our customers.

Benefits

• Tremendous career growth opportunities
• Competitive salary
• Health and commuter benefits
• Company‑paid life & disability
• 20+ PTO days
• 401K and FSA plans
• Fun team of Pandas to work with

PandaDoc is an Equal Opportunity Employer. We are committed to equal treatment of all employees without regard to race, national origin, religion, gender, age, sexual orientation, veteran status, physical or mental disability or other basis protected by law.

The annual OTE for this role is up to $180k (90/10 split).

Application deadline 08/30/26