Senior Supply Specialist

UPMC; Pittsburgh (Allegheny County); On-site; USD 55,000 - 75,000; Full time

Job summary

UPMC is seeking a Senior Supply Specialist for the Oakland campus. The role operates Monday–Friday, 2:00p–10:00p (2nd shift) with rotating weekends, handling purchasing, stocking par locations, and cross-team coordination with clinicians and department heads.

Responsibilities include receiving, inspecting, and storing materials, processing supply requests, and maintaining par stock in a fast-paced healthcare setting. Strong communication and safety training are essential.

Qualifications

• Receive incoming materials, compare packing slip to verify accuracy; note corrections and report discrepancies.
• Unload and inspect supplies from deliveries; stage for processing.
• Store and stack items in prescribed locations within Materials Management.
• Fill supply requests and deliver to requesting departments.
• Enter receipts into the Peoplesoft system and maintain par stock.
• Coordinate shipment preparation and return of items to vendors or departments.
• Rotate inventory and dispose of expired products per policy.
• Maintain cleanliness and regulatory compliance of work areas.
• Communicate with hospital staff at all levels and document interactions.
• Adhere to mandatory safety, infection control, and incident reporting procedures.

Responsibilities

• Receive and verify incoming materials against packing slips and report discrepancies.
• Unload, inspect, and stage supplies for processing.
• Maintain organized par stock locations and replenish when needed.
• Process supply requests and deliver materials to departments.
• Record receipts in the system; ensure accurate inventory levels.
• Coordinate packaging and shipment of items; assist with returns.
• Monitor for expired products; rotate stock and dispose per policy.
• Keep areas clean and compliant with regulatory standards.
• Communicate with hospital staff across departments; engage with clinicians and admins.
• Attend required safety and infection control trainings.

Job description

At UPMC, we’re all here for the same reason — to make Life Changing Medicine happen. Join our team and you will play a unique and important role in our mission to change healthcare for the better.

Why Join UPMC?

We don’t just take care of patients — we take care of our team, too. And we have the data to prove it. In addition to thebenefitsyou’d expect from an industry leader you can expect:

• AWARD-WINNING WORKPLACE:Ranked #1 for Best Places to Work for Women & Diverse Managersby Diversity MBA
• A recent study showed that UPMC benefits are 20% higher in value than other healthcare providers in our market.
• Competitive pay
• Tuition reimbursement
• Opportunities to grow in your careerat UPMC

UPMC is looking for a Senior Supply Specialist to support the Oakland campus.

This position works Monday- Friday, 2:00p-10:00p (2nd shift) with rotating weekends.

Purpose

Place accurate orders and stock par locations for the most critical areas within the facility. Frequent and professional interaction with department heads, Clinicians, and Dr's as needed for the purpose of product substitution and supply strategy. Responsibility for oversite of building out new par areas and coordinating updates across multiple teams.

Responsibilities

• Receive incoming materials, supplies and equipment; compare information on packing slip to verify accuracy noting any corrections; record discrepancies or damages in shipment and notify supervisor.
• Unload equipment, inspects verifies, accepts or rejects supplies and materials from delivery trucks and stage in appropriate area for processing.
• Store and stack items in the prescribed location within Materials Management Department.
• Fill supply requests and delivers those supplies to the requisitioning department.
• Ensures the recipient signs for delivered materials and supplies and returns signed delivery sheets for filing as required.
• Accurately enters information of receipts of goods into Peoplesoft system as needed.
• Coordinates items for shipment by packaging, marking and preparing bills of loading and/or other documents as required.
• Prepares items for return shipment coordinating between the user department and the Southside DC.
• Accurately checks par stock areas for expired products.
• Properly disposes of expired products and replenishes inventory appropriately.
• Rotates inventory in par stock locations to minimize exposure to expired products.
• Maintain cleanliness, orderliness of assigned work area and maintain supply areas according to regulatory standards.
• Must be able to communicate with hospital contacts both on the telephone and in person, and effectively communicate with all age groups, populations, and individuals within the hospital.
• Responsible for following the mandatory reporting procedures for any incident or serious event that did affect or potentially could affect the clinical care of any patient.
• Attends annual Hospital and departmental fire/safety and infection control training and maintains current knowledge of safety procedures within the Hospital and department.
• Work in the more critical areas (Anesthesia, OR, SDS, etc.) and will have frequent interaction with department heads, Clinicians and Docs. This could be to discuss switching products to corporately approved items, obtaining samples from the vendors or VAT Team, supply strategy and managing the value of the pars.
• Responsibility of building out new par areas. This will include coordinating the project with maintenance, installing the bins, creating labels and affixing them to the shelves.
• Coordinate and employ additional storage strategies in areas where space may dictate creative solutions.
• Coordinate ordering and placement of regulated items that have been identified by the Pharmacy to be readily available.
• The items can contain FDA legend medication under the supervision of the Director of Pharmacy.
• Will be granted access to secure Pharmacy locations and will be supervised while in these locations by Hospital Pharmacy Staff.