Senior Subcontract Administrator

Jobster LLC; Town of Ashford (NY); On-site; USD 92,000 - 122,000; Full time

Job summary

Jobster LLC in West Valley, NY seeks a Senior Subcontract Administrator to lead procurement of complex materials and services under government-funded programs. The role emphasizes best value, FAR/DEAR compliance, and subcontract administration.

You will source suppliers, prepare RFPs, negotiate terms, manage subcontract performance, and ensure regulatory compliance. The position is onsite Monday–Thursday, 10-hour days, with a strong focus on ethics and process improvement.

Qualifications

• Bachelor's degree in Business, Engineering, Management, or equivalent.
• 6+ years of related experience, including 4+ years in government procurement or business management.
• Working knowledge of FAR, DEAR, and government contracting requirements.

Responsibilities

• Source and evaluate suppliers for complex materials, equipment, and services.
• Prepare RFPs, subcontract documents, and evaluation criteria.
• Perform cost and price analyses for fair and reasonable pricing.
• Lead subcontract negotiations and administer subcontract performance.
• Manage subcontract changes, schedules, and supplier performance.
• Coordinate with internal teams and suppliers to resolve procurement issues.

Skills

Procurement principles

Contract administration

Government regulations

Negotiation

Analytical skills

Multitasking

Communication skills

Independent decision-making

Education

Bachelor's degree in Business/Engineering/Management

Bachelor's degree in Business/Engineering/Management

Job description

Lead the procurement and administration of complex materials, equipment, and service contracts under government-funded programs. This role focuses on obtaining the best value through effective sourcing, contract negotiation, subcontract administration, and supplier management while ensuring compliance with federal procurement regulations.

About the Role

Senior Subcontract Administrator Location: West Valley, NY Monday–Thursday onsite, 4 days per week, 10-hour shifts, 7:00 AM–6:00 PM.

Responsibilities

• Source and evaluate suppliers for complex materials, equipment, and services.
• Prepare Requests for Proposals (RFPs), subcontract documents, and evaluation criteria.
• Perform cost and price analyses to ensure fair and reasonable pricing.
• Lead subcontract negotiations and administer subcontract performance.
• Manage subcontract changes, schedules, and supplier performance.
• Coordinate with internal teams and suppliers to resolve procurement issues and support project objectives.
• Ensure compliance with procurement regulations, contract requirements, and ethical business practices.
• Maintain accurate procurement documentation and support continuous process improvements.
• Promote a safe work environment and contribute to overall team success.

Qualifications

• Grade 31: Bachelor's degree in Business, Engineering, Management, or equivalent.
• 6+ years of related experience, including 4+ years in government procurement or business management.
• Working knowledge of Federal Acquisition Regulations (FAR), Department of Energy Acquisition Regulations (DEAR), and government contracting requirements.
• Grade 32: Bachelor's degree in Business, Engineering, Management, or equivalent.
• 10+ years of experience, including 4+ years in government procurement.
• Advanced knowledge of FAR, DEAR, government contracting, subcontract administration, and commercial procurement practices.

Required Skills

• Strong knowledge of procurement principles, contract administration, and government regulations.
• Experience managing complex procurements from solicitation through contract closeout.
• Ability to negotiate pricing, terms, and subcontract modifications.
• Strong analytical, organizational, and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines.
• Experience leading projects and providing technical guidance to others.
• Excellent written and verbal communication skills with internal and external stakeholders.
• Ability to work independently and make sound business decisions.

Preferred Skills

• Professional purchasing or contract management certification is preferred.

Pay range and compensation package

Salary: $92,000–$122,000. Salary will be based on the selected candidate's education, training, certifications, and relevant experience.

Equal Opportunity Statement

We are committed to diversity and inclusivity.