Senior Strategic Event Planner

Vetcove Inc.; United States; Remote; USD 100,000 - 170,000; Full time

Benefits offered by this job

Remote within USA

Medical, Dental, and Vision Insurance

Automatic 401k contribution

Employee referral program

At home office setup

Bi-annual company retreats

Open vacation policy

Equity

Monthly team events

Job summary

Vetcove is seeking an exceptional events leader to own its most important in-person experiences across the United States. You will manage multi-day leadership summits, executive gatherings, retreats, and team offsites from concept through execution, handling venues, programming, budgets, logistics, and hospitality.

You will source exceptional hotels and partners, negotiate favorable terms, and maintain a sharp focus on attendee experience, brand taste, and flawless execution under pressure.

Qualifications

• 7+ years of experience owning complex, high-touch events from start to finish.
• Obsess over every detail and attendee perspective.
• Independent leadership of multi-day events with many moving parts.
• Strong negotiation skills for venues, hotels, and partners.
• Exceptional hospitality instincts and taste to make guests feel welcomed.
• Resourceful and calm under pressure when plans change.

Responsibilities

• Own major events end to end from concept to guest departure.
• Lead flagship customer, executive gatherings, retreats, and team offsites.
• Develop detailed event plans covering venues, programming, hospitality, travel, production, staffing, budgets, and logistics.
• Source and negotiate with hotels, venues, restaurants, and partners to maximize value.
• Coordinate across internal teams and external partners, driving decisions and timelines.

Skills

Event planning

Vendor negotiation

Budgeting

Stakeholder management

Hospitality instincts

Detail-oriented

Calm under pressure

Job description

Join Vetcove and help modernize the future of veterinary software and the pet parent healthcare experience. Our suite of platforms features a market-leading procurement marketplace, an ultra-modern home delivery ecommerce experience, and a next-generation practice management system. More than 25,000 hospitals across all 50 states rely on Vetcove daily, supporting tens of thousands of veterinarians who care for tens of millions of pets each year.

We are modernizing the 50 billion dollar plus animal health industry by giving veterinary organizations the tools to focus more on patient care. Backed by Y Combinator and top venture investors in Silicon Valley, New York and Miami, Vetcove is a fast-growing, mission-driven company. We are searching for talented and passionate people who want to help shape the future of veterinary care.

We’re looking for someone exceptional to own Vetcove’s most important in‑person experiences, from multi‑day leadership summits with our top customers and industry leaders to our annual company retreat and team offsites. You’ll take events from a broad idea to an exceptional experience, owning everything from the venue and programming to the budget, logistics, hospitality, and hundreds of details in between. This is a highly autonomous role for someone with exceptional taste, operational rigor, and hospitality instincts. We’ll give you the objective, not the playbook, and trust you to figure out how to create an experience people will remember.

What you'll do

• Own Vetcove’s major events end to end, from the first idea and event strategy through planning, execution, and the final guest departure.

• Lead our flagship customer and executive gatherings, annual company retreat, and team offsites, creating thoughtful, high‑touch experiences for groups ranging from intimate executive gatherings to 200+ person events.

• Turn broad objectives into exceptionally detailed event plans spanning venues, programming, hospitality, travel, production, staffing, budgets, logistics, and the overall attendee experience.

• Find exceptional hotels, venues, restaurants, speakers, and partners, build strong relationships with them, and negotiate aggressively and creatively to get the best possible experience and value.

• Serve as the clear owner across internal teams and external partners, driving decisions, timelines, budgets, and execution without requiring significant oversight.

• Anticipate what could go wrong before it does, from major logistical challenges to tiny details an attendee might notice, and solve the inevitable surprises quickly and calmly.

What we’re looking for

• 7+ years of experience owning complex, high‑touch events from start to finish, whether corporate events, executive gatherings, customer conferences, retreats, weddings, or similarly ambitious live experiences.

• You obsess over every detail. You notice the things others miss, think through the experience from every attendee’s perspective, and believe the smallest touches can be the difference between a good event and an exceptional one.

• You’ve independently led complex, multi‑day events and are comfortable keeping hundreds of decisions, dependencies, vendors, and logistics moving at once.

• You genuinely love sourcing and negotiating. You enjoy finding the perfect hotel, venue, restaurant, or partner just as much as negotiating the contract, pushing for better terms, and figuring out how to make the budget go further.

• You have exceptional hospitality instincts and a strong sense of taste. You know how to make people feel genuinely welcomed and cared for, and you understand that something memorable doesn’t have to mean something extravagant.

• You’re remarkably resourceful and calm under pressure. When plans change or something goes wrong five minutes before guests arrive, your instinct is to take ownership, make a decision, and solve it.

Benefits (Full Time Roles)

• 100% remote within the USA

• Medical, Dental, and Vision Insurance

• Automatic 401k contribution

• Employee referral program

• At home office set up

• Bi‑annual company retreats

• Open vacation policy

• Equity

• Monthly team events

The typical base pay range for this role across the U.S. is: $100,000/year - $170,000/year + bonus + equity + benefits. There is a different range applicable to specific work locations. For Colorado, the salary range is: $110,000 - $140,000 + bonus + equity + benefits. This salary range is a good faith estimate of what Vetcove may pay for this position at the time of posting. Actual compensation may vary based on skills, qualifications, and experience. The range reflects the base hourly rate or annual compensation (as applicable), and does not include bonus, equity or other incentives.

In addition to base compensation, Vetcove offers a comprehensive benefits
package. Please refer to the “Benefits (Full Time Roles)” section above for more
details.

Please note we are unable to sponsor work visas at this time.

Employment is contingent upon successful completion of a background check.

Vetcove is an equal opportunity employer and is committed to creating a diverse and inclusive workplace. We welcome applicants from all backgrounds, regardless of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status. We are dedicated to providing a work environment free from discrimination, harassment, and retaliation. It is our policy to provide equal employment opportunity to all applicants in accordance with all applicable laws and regulations. If you require accommodations during the application or interview process, please let us know and we will make every effort to accommodate your needs.