Senior Specialist, Talent Acquisition

Houston Community College; Houston (TX); On-site; USD 70,000 - 100,000; Full time

Job summary

Houston Community College is seeking a Senior Talent Acquisition Specialist to support recruitment and advertising at senior levels within the Deans' level and above. The role includes coordinating with Talent Acquisition Services and guiding new Senior Talent Acquisition Specialists on hiring processes across the department.

You will manage relationships with hiring managers and candidates, oversee the Applicant Tracking System, post requisitions, and participate in career fairs and external

Qualifications

• Bachelor’s degree in Human Resources or related field required
• 3 years experience in recruitment, selection and onboarding required
• Higher education experience preferred

Responsibilities

• Primarily responsible for managing customer relations with hiring managers, candidates, and internal customers to ensure an efficient and effective experience.
• Primary responsibility for facilitating time to fill metrics and continually improving sourcing, recruiting, candidate and hiring manager touch points.
• Review department requisition requests for temporary agency staffing and make recommendations for alternative staffing as appropriate.
• Provide process training and assist in troubleshooting issues of the current Applicant Tracking System.
• Represent HCC at target events, including but not limited to, conferences, special community events and Career Fairs as requested or assigned.
• Coordinate Career Fair logistics and post jobs to external career sites.
• Maintain, review and update physical and e-files documenting all advertised/posted positions.
• Complete Applicant Tracking System user acceptance testing as needed or required.
• Actively work with a variety of external and internal sources, tools and social media to source the best candidates for open positions.
• Conduct employment verifications and verify Form I-9 documentation for employees as required.
• Assist with preparation of training materials, including documents, brochures, and computerized presentations.
• Use the Applicant Tracking System tools to efficiently source and select qualified candidates for positions by reviewing and analyzing applicant resumes, verifying minimum requirements are met and notifying candidates of missing information or documents.
• Assist hiring managers to fill vacant positions utilizing the Applicant Tracking System by, reviewing and updating requisitions, determining optimal questions are populated, ensuring screening committee and employment process information and documentation is complete, and maintain and update candidates in pool requisitions.
• Proactively communicate with hiring managers regarding requisition status, candidate pool quality and candidate pipeline, and submit qualified candidates to hiring manager for review and selection.
• Utilize the Applicant Tracking to ensure screening committee, employment information and hiring documentation is completed as required, to maintain, update and document online employment actions, and present job offers.
• Prepare weekly and ad hoc report items related to employment actions specific to pre- and post-hire candidates in accordance with departmental policies and procedures.
• Work collaboratively with compensation on job offers and minimum qualifications.
• Collaborate with Talent Relations Partner for each College on recruitment matters.
• May guide/mentor lower-level specialists.

Skills

Delivering High Quality Work

Accepting Responsibility

Serving Customers

Supporting Organizational Goals

Driving Continuous Improvement

Acting with Integrity

Thinking Critically

Managing Change

Communicating Effectively

Education

Bachelor’s degree in Human Resources or related field

3 years experience in recruitment, selection and onboarding

Tools

MS Office Programs

Information Management Systems

Job description

JOB SUMMARY

Supports recruitment and advertising activities for senior level faculty and staff at the Deans level and above (Directors, Deans, Associate Vice Chancellors, Chief Financial Officers, College Operation Officers, College Presidents, Vice Chancellors, Deputy Chancellor, Chancellor, etc.).

Provides coordination and support for Talent Acquisition Services assisting Talent Acquisition Manager with technical guidance and instructions for newly assigned Senior Talent Acquisition Specialists to the Department.

Assists with online application system; posts requisitions according to the employment hiring processes and department guidelines.

ESSENTIAL FUNCTIONS

Primarily responsible for managing customer relations with hiring managers, candidates, and internal customers to ensure an efficient and effective experience.

Primary responsibility for facilitating time to fill metrics and continually improving sourcing, recruiting, candidate and hiring manager touch points.

Review department requisition requests for temporary agency staffing and make recommendations for alternative staffing as appropriate.

Provide process training and assist in troubleshooting issues of the current Applicant Tracking System.

Represent HCC at target events, including but not limited to, conferences, special community events and Career Fairs as requested or assigned.

Coordinate Career Fair logistics and post jobs to external career sites.

Maintain, review and update physical and e-files documenting all advertised/posted positions.

Complete Applicant Tracking System user acceptance testing as needed or required.

Actively work with a variety of external and internal sources, tools and social media to source the best candidates for open positions.

Conduct employment verifications and verify Form I-9 documentation for employees as required.

Assist with preparation of training materials, including documents, brochures, and computerized presentations.

Use the Applicant Tracking System tools to efficiently source and select qualified candidates for positions by reviewing and analyzing applicant resumes, verifying minimum requirements are met and notifying candidates of missing information or documents.

Assist hiring managers to fill vacant positions utilizing the Applicant Tracking System by, reviewing and updating requisitions, determining optimal questions are populated, ensuring screening committee and employment process information and documentation is complete, and maintain and update candidates in pool requisitions.

Proactively communicate with hiring managers regarding requisition status, candidate pool quality and candidate pipeline, and submit qualified candidates to hiring manager for review and selection.

Utilize the Applicant Tracking to ensure screening committee, employment information and hiring documentation is completed as required, to maintain, update and document online employment actions, and present job offers.

Prepare weekly and ad hoc report items related to employment actions specific to pre- and post-hire candidates in accordance with departmental policies and procedures.

Work collaboratively with compensation on job offers and minimum qualifications.

Collaborate with Talent Relations Partner for each College on recruitment matters.

May guide/mentor lower-level specialists.

QUALIFICATIONS

Education & Experience

• Bachelor’s degree in Human Resources or related field required
• 3 years experience in recruitment, selection and onboarding required
• Higher education experience preferred

Licensing & Certification

• Valid Texas Driver License

Special Skills

• MS Office Programs
• Information Management Systems
• Delivering High Quality Work
• Accepting Responsibility
• Serving Customers
• Supporting Organizational Goals
• Driving Continuous Improvement
• Acting with Integrity
• Thinking Critically
• Managing Change
• Communicating Effectively

Working Conditions

General Office. Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job equipment; apply established protocols in a timely manner. Must access, input and retrieve information from technology devices; communicate with others to accomplish job requirements. May be required to work after hours to include weekends and holidays.

SECURITY SENSITIVE

This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215

The Organization

Houston Community College (HCC) is composed of 14Centers of Excellence and numerous satellite centers that serve the diverse communities in the Greater Houston area by preparing individuals to live and work in an increasingly international and technological society. HCC is one of the country’s largest singly-accredited, open-admission, community colleges offering associate degrees, certificates, workforce training, and lifelong learning opportunities.

The Team

Play a central role at HCC as you keep our everyday operations running like clockwork. You’ll get the chance to make things happen and work closely with inspiring leaders across different parts of the institution. Whether your role is supportive, administrative, financial or something else, you’ll be part of a dynamic team that not only provides HCC students with cutting-edge academic and career tools, it also takes care of its people.

Location

Houston is a city with limitless possibilities:

• Fourth-largest city in the U.S. and home to 54 Fortune 500 companies, second only to New York City’s 55.
• Approximately 145 languages are spoken here.
• Overall after-taxes living costs are 5.6 percent below the average for all 308 urban areas recently surveyed.
• Houston is a major-league sports town, and don’t forget the annual Houston Livestock Show & Rodeo.
• The weather is great! Mild winters ensure that outdoor activities can be enjoyed year-round.
• World-renowned medical care. The Houston metro area has long been known for its first-rate healthcare system, with many Houston area hospitals consistently ranking among the nation’s top institutions.
• With over 150 museums and cultural institutions in the Greater Houston area, museums are a large part of Houston’s cultural scene.
• Houston is theCulture & Culinary Capital of Texaswith more than 7,500 restaurants and eating establishments covering 60+ cuisines.

EEO Statement

Houston Community College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran’s status. The following person has been designated to handle inquiries regarding the non-discrimination policies:

Office of Equal Opportunity and Title IX

HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages involvement, innovation, and creativity.

Individuals with disabilities, who require special accommodations to interview, should contact [phone].

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