Senior Specialist - Salary Administration

College of Southern Nevada; United States; On-site; USD 55,000 - 68,000; Full time

Benefits offered by this job

Grant-in-Aid: Tuition & fee assistance

Holidays: 12 paid holidays per year

Health insurance plans for employee &

Retirement Plan: employer match

Job summary

College of Southern Nevada seeks a Senior Specialist for Salary Administration to manage payroll, leave, I-9 compliance, and personnel records for faculty, staff, and part-time employees. The role requires independent judgment and collaboration with multiple campus partners to ensure accurate processing in accordance with policies.

The position emphasizes consultative support, data reporting on adjunct and hourly employment, and training staff on salary processes while aligning with NSHE/state

Qualifications

• Bachelor’s degree in Business Administration or related field with 2–3 years HR experience.
• Equivalent combinations accepted: A.A. with 4–5 years HR experience; HS diploma with 6–7 years HR experience.

Responsibilities

• Coordinate payroll, leave, I-9, and personnel file activities for faculty and staff.
• Provide guidance on salary administration processes and policies.
• Serve as backup to salary administration leadership and assist departments with part-time employment processes.

Skills

Verbal communication

Written communication

Analytical ability

Independent judgment

Organization

Education

Bachelor's degree in Business Administration or related field

2–3 years HR experience

Tools

Workday

HRIS

Job description

Why Live and Work in Southern Nevada?

The region has an environment where professional satisfaction and career achievement are paired with optimal quality of life in a locale with abundant opportunities for work and leisure. Southern Nevada is an excellent base camp for outdoor recreation. Popular nearby hiking and rock‑climbing spots include Lake Mead National Recreation Area, Red Rock Canyon, the National Conservation Area, Spring Mountain Ranch State Park, and Valley of Fire State Park. Residents enjoy vibrant urban and suburban communities, within the cities of Las Vegas, North Las Vegas, and Henderson, world‑class restaurants, and beautiful parks. The region features a reasonable cost of living, with affordable prices on everything from housing to utilities to groceries compared to most major cities across the nation. Thanks to its mild winters and ample sunshine, the area appeals to a variety of age groups, from retirees to early career professionals. There are plenty of family‑friendly activities available to keep families busy. Las Vegas is also a haven for professional sports fans with the NHL Golden Knights (2023 Stanley Cup Winner), WNBA Las Vegas Aces (2022, 2023 and 2025 National Champions), NFL Raiders Football Team, Las Vegas Lights FC and the Las Vegas Grand Prix.

Benefits of Working at CSN

• Grant‑in‑Aid: Tuition & fee assistance for employees and their families at NSHE institutions.
• Time Off: CSN provides a variety of time off options to help employees manage their work‑life balance.
• Holidays: All CSN employees receive 12 paid holidays per year.
• Benefits: CSN offers attractive and customizable health insurance plans for employee and dependents.
• Retirement Plan: Participants contribute 19.25% with 100% employer match.
• On‑site Early Childhood Education Center services available.
• Learning & professional development opportunities.
• Active CSN Affinity Groups that focus on campus‑wide diversity initiatives to create a welcoming campus climate.

For more information about the benefits offered at CSN, please click the link https://www.csn.edu/benefits-retirement

Position Summary

Under the general direction of the Assistant Director of Salary Administration, the Senior Specialist coordinates and administers salary administration and personnel processing activities for faculty, professional, classified, and part‑time employees. The position serves as a subject matter expert in key salary administration functions, including payroll, leave, I‑9 compliance, and personnel records management. The Senior Specialist exercises independent judgment in addressing salary administration matters and provides operational support to the Coordinator and Assistant Director of Salary Administration. The position also provides consultative support to departments on part‑time employment and related personnel processes and collaborates with departments and campus partners to ensure salary administration activities are processed accurately and in accordance with applicable policies, procedures, and regulations.

Core Responsibilities

• Coordinate and process personnel and salary administration activities for faculty, professional, classified, part‑time professional, and wage employees.
• Provide expertise and guidance on payroll, leave administration, I‑9 processes, personnel file creation and maintenance, and related salary administration activities.
• Serve as a backup to the Coordinator and Assistant Director of Salary Administration and exercise independent judgment in resolving salary administration and personnel processing matters.
• Provide consultative support to departments regarding part‑time employment, including recruitment, hiring, onboarding, retention, and termination processes, in accordance with established policies and procedures.
• Generate, review, and analyze reports related to adjunct and hourly employment statuses and provide information and recommendations to support effective employment and recruitment practices.
• Collaborate with department Chairs, Deans, Talent Acquisition, and other organizational partners to ensure part‑time recruitment pools are utilized efficiently and strategically.
• Coordinate multiple projects and activities through to completion while managing competing priorities and deadlines.
• Provide training and guidance to employees and student employees, as assigned.
• Apply and interpret applicable institutional, NSHE, state, and federal policies, regulations, and procedures in the administration of personnel and salary administration processes.

Knowledge, Skills, and Abilities (KSAs)

Working knowledge of CSN, NSHE, and applicable federal and State of Nevada laws, regulations, policies, and procedures related to employment and human resources administration.

Working knowledge of human resources principles and practices, including payroll, leave administration, compensation, talent acquisition, and employee records management.

Working knowledge of USCIS Form I‑9 requirements, procedures, and practices.

Working knowledge of applicable leave‑related laws, regulations, and policies.

Working knowledge of State of Nevada records retention policies and schedules.

Strong verbal and written communication skills.

Strong organizational skills with the ability to prioritize multiple projects, establish timelines, and coordinate activities through completion.

Ability to exercise independent judgment and make decisions in a variety of situations.

Ability to analyze reports and employment‑related data and identify trends, discrepancies, or areas requiring attention.

Proficiency in using personal computers and current software applications, including Microsoft Office Suite (e.g., Access, Excel, Outlook, PowerPoint, Word, etc.).

Ability to establish and maintain effective working relationships with individuals at all levels of an organization.

Required Qualifications

• Bachelor’s degree in Business Administration or a related field from an accredited college or university, along with two to three (2‑3) years of experience in Human Resources or a related field.
• An equivalent combination of education and experience may be considered in lieu of the stated degree requirements, as follows:
  • Associate’s degree from an accredited college or university, along with four to five (4‑5) years of experience in Human Resources or a related field.
  • High school diploma or GED equivalent, along with six to seven (6‑7) years of experience in Human Resources or a related field.

Preferred Qualifications

• Experience working with a Human Resources Information System (HRIS), preferably Workday.
• Experience working in higher education.
• Experience with payroll, leave administration, compensation, personnel processing, or related Human Resources functions.
• Experience running, reviewing, and analyzing Human Resources or employment‑related reports.
• Experience providing consultative support and customer service to employees, supervisors, and departments.
• Experience providing training or guidance on Human Resources policies, procedures, and processes.

Salary

Administrative Faculty C - $61,553. *This position is contingent upon ongoing and available funding. ExemptYes Full-Time Equivalent 100.0%

Required Attachment(s)

• Resume/CV
• Cover Letter
• Contact information for three professional references (name, e‑mail, and phone number)
• Unofficial Academic Transcripts (Applicants who have earned their degrees outside of the United States must have their educational transcripts evaluated by an approved evaluator if their college or university is not listed in the most recent edition of the Higher Education Directory, published by Higher Education Publications, Inc. If you have any questions regarding this, please contact the Office of Human Resources, Talent Acquisition & Classification Team).

Applicants should clearly and thoroughly describe their qualifications and experience, addressing each of the minimum and preferred qualifications listed above. The search committee will use this information as part of the initial review of application materials.

LOCAL SEARCH: Out of Area/State Candidates will not be offered travel reimbursement.

NSHE - INTERNAL APPLICANTS PLEASE NOTE: CSN employees or employees within the Nevada System of Higher Education (NSHE) MUST use the “Browse Jobs” process within Workday to find and apply for jobs at CSN and other NSHE Institutions. Once you log into Workday, type “Browse Jobs” in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the requisition number in the search box. If you complete an application outside of the internal application process and apply as an external candidate, your application will no longer be considered at the time of minimum qualification review. In order to prevent the disqualification of your application, you will need to reapply as an internal candidate before 11:59pm the day prior to the position close date.

Posting Close Date 01/2/2027

Note to Applicant Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. The search committee will use this information during the initial review of application materials. All document(s) must be received by 11:59p.m. the day prior to the closing date posted on the job announcement. This position may require that a criminal background check be conducted on the candidate(s) selected for hire. As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job‑related tasks. Schedules are subject to change based on organizational needs. CSN is responsive to serving the educational needs of a diverse and ever‑changing community. CSN employs only U.S. citizens and aliens authorized to work in the U.S. CSN does not sponsor aliens applying for faculty, professional staff, or management positions (H‑1B Visas) in the absence of exceptional circumstances as defined by the USCIS.

Founded in 1971 and situated in the greater Las Vegas metropolitan area, CSN, as Nevada’s largest college and one of the largest in the nation, operates in over 50 locations including 3 main campuses, as well as multiple sites and centers throughout the southern Nevada area. As a comprehensive, multi‑campus community college, and the largest and most ethnically diverse institution in the state of Nevada, CSN educates over 50,000 students, including more than 14,000 non‑credit students annually. Accredited by the Northwest Commission on College and Universities, CSN offers education opportunities in over 70 academic programs featuring more than 180 degrees and certificates, and several niche baccalaureate programs areas. CSN is proud to be a Hispanic Serving Institution and a Minority Serving Institution. The college creates opportunities and enriches lives with inclusive learning and working environments that support diversity and student success. CSN’s mission ensures that the college serves the diverse educational needs of the communities and businesses within the southern Nevada service area. CSN is a growing and influential network that enables students, faculty, staff and alumni to advance personally, professionally and intellectually. Its vibrant network of people and programs creates lifelong benefits for all students. As the communities of southern Nevada continue to grow, CSN is committed to remain highly accessible to serve the diverse needs of an increasing population. NSHE is committed to providing a place of work and learning free of discrimination on the basis of a person’s age (40 or older), disability, whether actual or perceived by others (including service‑connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes).

Dr. Armen Asherian Director – Office of Institutional Equity Human Resources/Office of Institutional Equity College of Southern Nevada West Charleston Campus, Room E‑424 (702) 651‑7481 [e-mail] College of Southern Nevada does not discriminate on the basis of sex in any education program or activity that it operates. Non‑discrimination on the basis of sex is mandated by TitleIX of the Education Amendments of 1972 (20U.S.C.§§1681 etseq.) and the corresponding implementation regulations (34C.F.R.Part106). CSN’s commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment. Inquiries concerning the application of these provisions may be referred to: Dr. Armen Asherian, Director – Office of Institutional Equity, College of Southern Nevada, West Charleston Campus, RoomE‑424, LasVegas, NV89146, Telephone: (702)651‑7481, Email: [e-mail]; to The Assistant Secretary of the United States Department of Education, U.S. Department of Education, Office for Civil Rights, 400 Maryland Avenue, SW, Washington, D.C.20202‑1100; Telephone: 1‑800‑421‑3481 FAX:202‑453‑6012; TDD:1‑800‑877‑8339; Email: [e-mail]; or to both. Information pertaining to the College’s grievance procedures and grievance process, including how to report or file a complaint of sex discrimination, how to report or file a formal complaint of sexual harassment, and how the College will respond can be found online at https://www.csn.edu/title‑ix. If you need any accommodations to complete an application, please contact Human Resources at [e-mail]. Information regarding security, personal safety, fire safety, and crime statistics can be found on CSN’s website. NSHE Employees are required to participate in a mandatory retirement plan in lieu of Social Security. As a result, employment at NSHE may impact your Social Security benefits. Additional information is available at SSA1945. Job postings are specific to the Nevada System of Higher Education.