Senior Specialist, Medical Affairs

Becton Dickinson; Irvine (CA); On-site; USD 110,000 - 170,000; Full time

Job summary

BD in Irvine, CA is seeking an experienced Medical Affairs professional to drive evidence generation initiatives, manage project plans, timelines, and stakeholder communications across assigned initiatives. You will coordinate cross-functional teams, support KOL engagement, advisory activities, and scientific meetings, and ensure compliance and timely delivery of materials and insights.

This role emphasizes data-driven decision making, process improvement, and partnering with Clinical, Research,

Responsibilities

• Medical Affairs Program and Project Execution: support execution of Medical Affairs initiatives focusing on evidence generation activities; independently maintain and manage project plans, timelines, milestones, action logs, trackers, dashboards, and status updates across initiatives; coordinate schedules, materials, logistics, and stakeholder communications; prepare and follow up on agendas, materials, notes, summaries, decisions, actions, and next steps; track risks and dependencies; maintain documentation and reporting; advance workstreams within priorities and timelines.
• KOL Engagement Operations and Insight Management: maintain KOL and stakeholder records, engagement plans, and follow-up; coordinate participation across congresses, meetings, speaker programs, and strategy boards; support MSL coordination, scheduling, preparation, and documentation; connect prior interactions with current priorities to provide insights for strategy and education.
• Cross-Functional Coordination: act as primary operational coordination point; partner with Professional Education on faculty planning and event coordination; prepare dashboards, summaries, and leadership updates; coordinate with external organizations, vendors, and partners; build relationships across Medical Affairs, Clinical Affairs, R&D, Marketing, Market Access, and other functions.
• Medical Affairs Communications, Evidence and Insights: develop materials including decks and briefing documents; synthesize science into concise summaries and insights for stakeholders; ensure accuracy, reviews, and compliance with regulatory requirements.
• Scientific Meeting and Event Execution: facilitate events such as dinners, small-group meetings, congress activities, and strategy sessions; coordinate logistics, venues, vendors, and attendee communications; ensure compliant contracting and post-event summaries and insights.

Job description

We are the people who give possibilities purpose BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it's no small feat. It takes the imagination and passion of all of us-from design and engineering to the manufacturing and marketing of our billions of MedTech products per year-to look at the impossible and find transformative solutions that turn dreams into possibilities.

Job Description

Key Responsibilities

1. Medical Affairs Program and Project Execution (Primary Focus)
   Support execution of Medical Affairs initiatives primarily focused on Medical Affairs evidence generation activities, including investigator engagement, strategy boards, congresses, scientific meetings, advisory activities, and external programs. Independently maintain and manage assigned project plans, timelines, milestones, action logs, trackers, dashboards, and status updates across assigned initiatives. Coordinate schedules, materials, logistics, and stakeholder communications to keep Medical Affairs priorities organized, visible, and on track. Own preparation and follow-up activities, including agendas, meeting materials, notes, summaries, decisions, action items, and next steps. Track risks, dependencies, decisions, deliverables, and handoffs; identify execution gaps and elevate issues that may affect scope, timing, quality, or compliance. Maintain consistent project documentation and reporting to support transparency, accountability, and leadership decision-making. Independently coordinate and advance assigned workstreams within established priorities, timelines, processes, and decision frameworks. Support process improvement and standardization of Medical Affairs planning, tracking, documentation, and execution practices.
2. KOL Engagement Operations and Insight Management
   Maintain KOL and stakeholder records, including segmentation, engagement status, interaction history, engagement plans, and follow-up activities. Maintain the KDG tracker and related dashboards to increase visibility of engagement plans, activities, insights, and follow-through. Coordinate KOL participation across congresses, scientific engagements, speaker programs, strategy boards, and other Medical Affairs activities. Support Medical Science Liaison coordination, scheduling, preparation, documentation, and visibility of scientific interactions. Promote continuity and a longitudinal approach to KOL engagement by connecting prior interactions, current priorities, and planned next steps. Capture, organize, and route insights from external engagements to provide organized insights and information to support Medical Affairs strategy development, Professional Education, evidence planning, and internal decision-making.
3. Cross-Functional Coordination
   Serve as the primary operational coordination point for assigned Medical Affairs projects and workstreams. Partner with Professional Education on faculty planning, program alignment, scheduling, materials, and event coordination. Prepare concise dashboards, summaries, briefing materials, and leadership updates that communicate progress, risks, decisions, and required actions. Coordinate with external scientific and professional organizations, vendors, faculty, and event partners to support effective execution. Manage handoffs across Medical Affairs, Professional Education, Clinical Affairs, Research and Development, Marketing, Commercial, Market Access, and other functions, as applicable. Build productive working relationships with clinicians, external experts, internal leaders, and cross-functional partners while maintaining appropriate Medical Affairs standards and boundaries.
4. Medical Affairs Communications, Evidence and Insights
   Support development of Medical Affairs materials, including slide decks, briefing documents, meeting materials, and internal communications. Review and synthesize scientific and engagement information into accurate summaries, briefing materials, and documented insights for review by Medical Affairs stakeholders. Support internal communication of clinical trends, stakeholder feedback, unmet needs, and emerging opportunities. Ensure materials are accurate, well documented, appropriately reviewed, and aligned with applicable Medical Affairs, quality, regulatory, legal, and compliance requirements.
5. Scientific Meeting and Event Execution
   Facilitate Medical Affairs events, including KOL dinners, small-group scientific meetings, congress activities, advisory or strategy sessions, and strategic offsites. Coordinate scheduling, venue and vendor activities, materials, attendee communications, and internal stakeholder responsibilities. Support compliant contracting, documentation, approvals, and closeout activities in partnership with the appropriate functions. Deliver a consistent, professional experience for external stakeholders and ensure timely completion of post-event summaries, insights, and follow-up actions.