General Affairs (Glovis Louisiana TFT) - Assistant Manager

GLOVIS America, Inc.; Baton Rouge (LA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

Dental Insurance

Health Care & Dependent Care FSA

401(k) plan with matching

Tuition Reimbursement

Job summary

GLOVIS America, Inc. in Baton Rouge, LA is seeking an Assistant Manager to oversee purchasing, travel administration, and facilities operations. You will maintain policies, internal controls, vendor relationships, and efficient processes to ensure cost effectiveness and business continuity.

The role collaborates with management and vendors to coordinate purchasing activities, travel programs, and budget monitoring, with potential transition to GLOVIS Louisiana as the subsidiary forms.

Qualifications

• 6-9 years of relevant experience
• 1-3 years supervisory experience
• Knowledge of budgeting, expense management, travel administration, and internal controls.

Responsibilities

• Manage day-to-day purchasing and procurement activities in compliance with company policies and internal controls.
• Coordinate purchase requisitions, purchase orders, invoice reviews, and accounts payable follow-up.
• Monitor purchasing activities to ensure adherence to budgets and spending guidelines.
• Assist with cost-saving initiatives, process improvements, and procurement reporting.
• Support SOX/KSOX compliance requirements, audits, and documentation maintenance.

Skills

Purchasing

Procurement

Facility operations

Administrative management

Budgeting

Travel administration

Vendor management

Excel proficiency

Tools

ERP systems

Procurement software

Microsoft Excel

Job description

About GLOVIS America Inc.

GLOVIS America, Inc. is a third‑party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customer's products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.

About HYUNDAI-POSCO Louisiana Steel

HYUNDAI-POSCO Louisiana Steel (HPLS) is a $5.8 billion landmark investment redefining the future of manufacturing in the United States. Located in Ascension Parish, Louisiana, this first‑of‑its‑kind facility represents Hyundai Motor Group’s inaugural steel production base in North America, establishing a fully integrated, made‑in‑America supply chain supporting automotive production nationwide.

To support the development of this new operation, GLOVIS Louisiana (GLA) is being established to manage logistics activities associated with the steel manufacturing facility. Ahead of GLA’s formal establishment, a temporary GLA Task Force will operate within GLOVIS America (GUS) to recruit key personnel, develop the organization, and establish the operational foundation necessary to support the future logistics business. This structure will help ensure GLA is prepared to begin logistics operations upon establishment.

Important Position Information

This position will initially operate under GLOVIS America and be based in Baton Rouge, Louisiana. As the GLOVIS Louisiana subsidiary is established, the position is expected to transition to the new organization, which may include relocation to the Donaldsonville area. At that time, employees will transition from GLOVIS America’s benefits programs to those offered by GLOVIS Louisiana.

Compensation and benefits will be reviewed as part of the transition, with the intent of maintaining overall competitiveness and alignment where practicable.

Summary

This Assistant Manager position supports the management of the company's general purchasing, travel administration, and facilities operations. The role assists in maintaining policies, procedures, internal controls, vendor relationships, and operational processes that promote cost efficiency, compliance, service quality, and business continuity. The Assistant Manager works closely with management, vendors, and internal stakeholders to coordinate purchasing activities, facility maintenance, travel programs, and budget monitoring.

Responsibilities

Purchasing & Procurement

• Support day‑to‑day purchasing and procurement activities in compliance with company policies and internal controls.
• Assist with vendor sourcing, quotation analysis, contract administration, and supplier performance monitoring.
• Coordinate purchase requisitions, purchase orders, invoice reviews, and accounts payable follow‑up.
• Monitor purchasing activities to ensure adherence to approved budgets and spending guidelines.
• Assist with cost‑savings initiatives, process improvements, and procurement reporting.
• Support SOX/KSOX compliance requirements, audits, and documentation maintenance.

Travel & Administrative Support

• Administer company travel programs, policies, and related vendor relationships.
• Monitor travel expenditures and assist with expense reporting and reconciliation processes.
• Provide guidance to employees regarding travel and purchasing procedures.

Facilities Operations

• Coordinate facility maintenance, repair activities, preventive maintenance programs, and service requests.
• Monitor facility conditions and support the operation of building systems, including HVAC, electrical, plumbing, and safety equipment.
• Assist with vendor and contractor management, service agreements, and performance tracking.
• Maintain facility records, maintenance logs, compliance documentation, and asset inventories.
• Support facility projects, space planning initiatives, and emergency preparedness activities.

Budgeting, Reporting & Team Support

• Track departmental expenses and assist with budget planning, forecasting, and reporting activities.
• Prepare operational reports and analyze purchasing, travel, and facility‑related data.
• Identify potential cost‑saving opportunities and recommend process improvements.
• Provide guidance and support to team members while assisting management with workload coordination and staff development.
• Collaborate with department leaders to ensure resources, facilities, and services effectively support business operations.

Other duties as assigned

Benefits of working at GLOVIS America Inc.

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Health Care & Dependent Care Flexible Spending Accounts (FSA)
• Basic Life and AD&D as well as Short-Term & Long-Term Disability
• Paid Vacation, 14 Holidays, and Sick leave
• Hospital and Critical Illness Insurance
• 401(k) with Generous Matching
• Referral Bonuses
• Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities
• Discretionary Bonuses
• Tuition Reimbursement*

All benefits pursuant to Company policy

Skills

Strong knowledge of purchasing, procurement, facility operations, and administrative management principles.

Understanding of building systems, preventive maintenance, workplace safety requirements, and vendor management practices.

Knowledge of budgeting, expense management, travel administration, and internal control processes.

Excellent communication, negotiation, and relationship management skills with the ability to work effectively with vendors and internal stakeholders.

Ability to manage multiple priorities, meet deadlines, and adapt to changing business needs in a fast‑paced environment.

High level of integrity, professionalism, discretion, and accountability when handling company resources and confidential information.

Experience with ERP, procurement, accounting, travel, budgeting, or expense management systems.

Advanced proficiency in Microsoft Excel and other Microsoft Office applications.

Education & Experience

• 6-9 years of relevant experience
• 1-3 years supervisory experience

Glovis America, Inc. adheres to the equal employment opportunity guidelines set forth by federal, state, and local laws. The information requested on this form is sought in good faith and will not be used to discriminate against the applicant based on race, religion or creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic characteristics, marital status, sex or gender (which includes pregnancy, childbirth, or related circumstances), gender identity, gender expression, age, citizenship, sexual orientation, family care or medical leave status, military and veteran status, political affiliation, or any other characteristic protected by federal, state and local laws.

GLOVIS America does not provide employment‑based visa sponsorship or immigration support for this position, either now or in the future. Applicants must be legally authorized to work in the United States without requiring GLOVIS America to sponsor, support, or provide immigration‑related assistance for employment now or in the future. This includes, but is not limited to, sponsorship or support related to H‑1B, O‑1, E‑3, H‑1B1, TN, F‑1 OPT, F‑1 STEM OPT, F‑1 CPT, or other employment‑based immigration processes. Candidates who require or anticipate requiring employment‑based visa sponsorship or immigration support from GLOVIS America now or in the future should not apply for this position.

Physical Requirements

• Ability to sit in front of a desk and/or in front of the computer for long periods
• Must operate desktop, computers, laptop, printer, scanners, shredders, etc.
• Constant use of hand/grasping product, writing, and typing
• Sit for 5+ hours per day
• Stand, walk, bend, stoop, reach over shoulder, kneel, push, pull 1-3 hours per day

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Working and Environmental Conditions

• Typical office environment with low-level noise exposure

This position is located in the Baton Rouge, LA office.

The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.