Senior Speakers Bureau Specialist

Workhuman; Framingham (MA); Hybrid; USD 80,000 - 88,000; Full time

Benefits offered by this job

Hands-on experience with high-profile events

Room to grow and make a visible impact

Standard benefits package supporting work-life balance

Job summary

Workhuman is seeking a Senior Speakers Bureau Specialist to coordinate logistics for executive speaking engagements and ensure successful event execution. This hybrid role demands strong project management skills and effective communication to manage various tasks such as drafting speaker prep materials and tracking deliverables. Ideal candidates have 1-3 years of experience in executive communications, are detail-oriented, and can thrive under pressure. The position offers a competitive salary range of $80,000–$88,000, reflective of qualifications and experience.

Qualifications

• 1–3 years of experience in executive communications or related fields.
• Experience in B2B SaaS and/or emerging technologies.
• Strong organizational and multitasking abilities.

Responsibilities

• Coordinate logistics for executive speaking engagements and events.
• Draft executive briefs and speaker prep materials.
• Maintain speaker tracking systems and ensure timely deliverables.

Skills

Project management skills

Clear writing skills

Operational excellence

Proactive ownership

Calm under pressure

Tools

Asana

Salesforce

Job description

The Speakers Bureau team runs some of the most visible programming at Workhuman — from mainstage keynotes and customer speakers to executive thought leadership and webinar content. Behind every well‑run session, prepared speaker, and on‑time deliverable is someone making it all happen.

When our executives walk into the right room, our customer speakers take the stage prepared and confident, and world‑renowned thought leaders headline our events; it opens doors, deepens trust, and moves real business conversations forward. This role exists to make sure the work behind the scenes is as strong as what shows up on stage.

We’re looking for a Senior Speakers Bureau Specialist to be the execution layer across the full team. You’ll keep the trains running: tracking commitments, coordinating logistics, drafting speaker briefs and prep materials, and making sure nothing slips — whether that’s an executive keynote, a customer speaker appearance, a thought‑leader presentation or a live event session. You’ll move across the team where you’re needed most, which means you’ll build skills fast and see firsthand how speaker strategy gets made and delivered on a global scale.

If you’re early in your career and looking for a role where you’ll build fast, own real work, and be in the room for moments that matter — and you’re sharp, organized, and ready to hit the ground running — we’d love to hear from you.

Location & Working Hours

• This is a hybrid role which requires at least 3 days a week onsite in our (brand new) Framingham, MA office.
• Applicants must have valid permanent work authorization in the U.S. (e.g., U.S. citizen, permanent resident). We are unable to offer visa sponsorship for this role.

What You’ll Do

• Coordinate logistics for executive speaking engagements, customer speaker appearances, thought‑leadership events, media opportunities, and partner events.
• Draft first versions of executive briefs, speaker prep materials, and talking points.
• Work with Executive Assistants and event teams to manage calendars, prep timelines, and deliverables.
• Help manage outside vendors — tracking edits, approvals, and deadlines.
• Support event coordination including scheduling, speaker prep, invoicing and post‑event reporting.
• Maintain speaker tracking systems, engagement documentation, and project dashboards.
• Ensure action items, follow‑ups, and deliverables are documented and tracked to completion.
• Continuously improve templates, workflows, and systems across the team.

What You’ll Bring

• 1–3 years of experience in executive communications, PR, media relations, marketing, event management, project management, or a related field.
• Strong project management skills. Comfortable using Asana (or similar tools) to track milestones, manage internal and external stakeholders, and ensure deliverables ship on time.
• Clear, confident writing. You take a strong first pass on briefs and talking points — and you take direction well.
• Operational excellence. Organized, detail‑oriented, and comfortable managing multiple workstreams.
• Proactive ownership. Anticipate needs, follow up without being asked, and flag risks early.
• Calm under pressure. Don’t rattle easily when things move fast or stakes feel high.
• Experience in B2B SaaS and/or emerging technologies (AI, HR tech, enterprise software, etc.).
• Experience supporting executive LinkedIn publishing workflows is a plus.
• Familiarity with Salesforce or other CRM systems is a plus.

What Success Looks Like

• Engagements feel prepared, focused, and low‑drama.
• The team isn’t scrambling the night before a big appearance.
• Senior leaders trust your preparation.
• Stakeholders are proactively informed and aligned, with a clear source of truth.
• You start spotting ways to improve the system — and suggest them.
• Speakers internally and externally feel prepared and supported.

What We Can Offer You

• Hands‑on experience with high‑profile events and top‑tier global media brands.
• A supportive team of colleagues that value good thinking, clean execution, and direct feedback.
• Real ownership early — with room to improve how things get done and make a visible impact fast.
• Room to grow — this role is designed to expand as you build confidence and ownership.
• Work that matters — contributing to conversations about leadership, culture, and how we make work more human.

The base salary range for this position is $80,000–$88,000. Offered base compensation within this range will be determined based on the candidate’s qualifications, experience, geographic location, and other factors relevant to the scope and responsibilities of this role.

This role is also eligible for bonus or other variable compensation based on job performance and our standard benefits package, which supports employee well‑being and work‑life balance.

Workhuman is an Equal Opportunity Employer and is committed to the principle of equal employment opportunity for all employees. We proudly provide a work environment free of discrimination and harassment. Employment decisions at Workhuman are based on solely on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social, or ethnic origin, sex (including pregnancy), age, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, or any other status protected by the laws or regulations in the locations where we operate. Workhuman believes that diversity and inclusion among our teammates is critical to our success as a global company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool.