Senior Sheriff's Records Specialist

County of Sacramento; Sacramento (CA); Sur place; USD 70 000 - 90 000; Plein temps

Résumé du poste

County of Sacramento seeks a Senior Sheriff's Records Specialist to provide complex clerical support in law enforcement records, including processing criminal records, warrants, civil papers, and inmate bookings. The role may involve leading a small team and coordinating with other divisions.

Responsibilities include ensuring accuracy, maintaining compliance with applicable laws, and working flexible hours including holidays and weekends as required.

Qualifications

• One year of experience in the class of Sheriff's Records Specialist (Level II) in Sacramento County service.
• Two years of experience performing records management clerical duties in a law enforcement agency or court setting.
• If the word "experience" is referenced in the minimum qualifications, it means full-time paid experience unless stated otherwise.
• Unofficial transcripts acceptable for educational verifications.

Responsabilités

• The Senior Sheriff's Records Specialist performs complex specialized law enforcement clerical support and may lead duties including criminal records, warrants, civil process, and inmate booking and processing.

Connaissances

Lead work direction

Customer service

Clerical record keeping

Law enforcement terminology

English grammar

Attention to detail

Read/write/speak English

Time management

Description du poste

This is a continuous filing exam. Next filing cut-offs are 5:00 pm on: 1/29/26, 3/26/26, 5/28/26, 7/30/26, 9/24/26, 11/30/26 (final)

The Senior Sheriff's Records Specialist class performs complex specialized law enforcement clerical support, and/or performs lead duties including, but not limited to, the following: criminal records, warrants, civil process, and inmate booking and processing. This class is used strictly in the Sheriff's Department. Positions in this class vary in actual duties performed depending on the needs of the specific division assigned.

Knowledge of

• Methods of training and assigning work to lower-level employees.
• Customer service techniques for dealing with people under difficult and/or confrontational situations.
• Advanced knowledge of clerical, legal, and law enforcement record keeping practices and procedures.
• Law enforcement and legal terminology.
• Considerable knowledge of California statutes relating to civil and criminal record keeping procedures and codes, such as California Public Information Act; Code of Civil Procedure; Evidence Code; Penal Code; Vehicle Code; Civil Code; and other regulations relating to law enforcement and court clerical procedures.
• Legal and law enforcement forms.
• Proper English grammar, spelling, and usage.
• Basic math and accounting skills to perform cashiering duties and other calculations.

Ability to

• Provideleadworkerdirection to staff; schedule, assign, and review work to meet established time requirements and guidelines.
• Train and cross-train subordinates.
• Work independently and carry out assignments with minimal supervision.
• Understand, explain, and apply complex judicial and law enforcement terminology, codes, and procedures in relation to record keeping and case files.
• Review legal and law enforcement documents for correctness, completeness and conformance with requirements.
• Establish and maintain effective working relationships.
• Operate modern office equipment.
• Read, write, and speak English at a level necessary for satisfactory job performance.

Minimum Qualifications

Type at a rate of not less than 25 net words per minute from clear copy.

Either

One year of experience in the class of Sheriff's Records Specialist (Level II) in Sacramento County service.

Or

Two years of experience performing records management clerical duties in a law enforcement agency or court setting.

If the word "experience" is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements

If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable.

Special Requirements

• Background/Criminal History: Candidates will need to pass a security clearance investigation conducted by the Sacramento County Sheriff's Department.
• Hours of Work: Incumbents must be willing to work irregular hours (shifts), holidays, and weekends.
• Working Conditions: Incumbents may be assigned to a detention / correctional facility (jail) in proximity of inmates, or a division may have contact with inmates.

Probationary Period

The probationary period for this classification is six (6) months.

FORMULA RATE EXAMINATION (Weighted 100%)

All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination.

This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job.

All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination.

FREQUENTLY ASKED QUESTIONS

Sacramento County is about enriching communities to thrive.

We strive to create inclusive workplaces that reflect the communities we serve. We value and celebrate the unique perspectives, backgrounds, abilities, and diverse dimensions of our employees and residents. Through transparency, courage, innovation, and trust we are committed to advance equity and transformational change.

Contact Information

County of Sacramento

Department of Personnel Services

Employment Services Division

700 H Street, Room 4667

Sacramento, CA 95814

Phone [phone]; 7-1-1 California Relay Service

Email [e-mail]

Inter-Office Mail Code: 09-4667

www.SacCountyJobs.net

Equal Opportunity

We are a proud equal opportunity employer. If you need assistance or an accommodation due to a disability for any phase of the hiring process, please contact our Disability Compliance Office at [e-mail] or 916-874-7642, CA Relay 711. For more information, visit: Reasonable Accommodation Requests - Job Applicant Instructions