Senior Service Accounts Coordinator

Vector Security, Inc; Gainesville (VA); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

Company paid life and AD&D insurance

Company paid short- and long-term(dis)

Job summary

Vector Security is seeking a Senior Service Accounts Coordinator in Gainesville, VA (or remote in the US) to be the primary point of contact for corporate clients. You will manage escalations, service estimates, and periodic summaries to ensure a strong customer experience with Vector Security Networks.

You will lead reporting, coordinate with internal teams and vendors, and participate in reviews with clients, driving service improvements and SLA compliance.

Qualifications

• High School or Equivalent.
• 1-2 Years Experience: Call Center/ Customer Service Environment.
• Communication & Interpersonal Skills: Communicate regularly with customer and internal teams.
• Presentation & Communication: Present and discuss department performance in formal settings.
• Time Management: Prioritize tasks and deliver efficiencies.
• Problem-Solving & Analytical Skills: Understand customer requirements and internal teams.
• Adaptability & Eagerness to Learn: Learn new customer requirements and contract changes.

Responsibilities

• Provide and distribute summary reports on service performance and SLAs.
• Draft reports using D365 or 3rd-party software and support status updates.
• Coordinate with NAMs, field technicians, and vendors for resolutions.
• Attend customer-facing and internal calls to discuss performance and changes.
• Prepare quarterly/annual business reviews with metrics for clients.

Skills

Communication & Interpersonal Skills

Presentation & Communication

Time Management

Problem-Solving & Analytical Skills

Adaptability & Eagerness to Learn

Call Center Experience

Customer Service

Education

High School or Equivalent

Job description

At Vector Security We Think Big, Do the Right Thing, and Make a Difference Every Day! If this is how you like to work, we’d like to invite you to join our team as our new Senior Service Accounts Coordinator!

We offer great benefits, a competitive salary, and growth opportunities. We think you’ll find what you want here because what we do matters - to us, our customers, and most of all, our team members.

Location: Gainesville, VA or Remote - US/USA

Summary

As a Senior Service Accounts Coordinator, you will serve as a dedicated point of contact for corporate customers regarding escalations, service estimates, and periodic client summaries to manage the customer’s experience with Vector Security Networks. Facilitate customer reporting, participate in customer meetings and QBRs, identify and implement efficiencies across the Service Department as needed. Monitor workflow of open work orders and data processing cases and ensure Service Level Agreements and invoicing requirements are properly processed by the department.

Responsibilities

• Customer Reporting:
  • Provide and distribute summary reports on service performance and compliance with Service Level Agreement metrics.
  • Drafting reports through customer 3 rd -party software and/or D365 and provide supporting reasoning on the status update for the service tickets.
  • Identify service trends or specific items of escalation that affect customer perception of Vector Security Networks performance and give updates or direction to department leadership as needed.
• Customer Communications:
  • Receive direct requests via phone, email, or customer 3 rd party software for updates on escalations, question items, or service issues where a customer representative is reaching out for direction.
  • Coordinate with various internal teams (NAMs, field technicians, customer vendors) to provide resolutions based on requests.
  • Deliver departmental summary presentations to client on recurring basis.
• Account-Based Communication:
  • Attend and participate in regular customer-facing calls as well as internal team calls to discuss Service performance, address issues, and identify changes needed to improve operational efficiencies within the department.
  • Coordinate within the department to get details on ETAs and other details of the service jobs to provide to the customer.
  • Prepare and assisting in delivering quarterly or annual business reviews, discuss performance over the period, provide metrics to the customer, and partner with Director-level support to discuss upcoming operational improvements for the following period.
  • Travel may be required for delivery of periodic business reviews.
  • Provide internal department-wide training related to account workflow and best practices.
  • Update knowledge base with articles and procedures related to client workflow.
• Follow up with customer on site status and work order completion information to support invoicing efforts.
• Coordinate with customer contacts and Accounts Receivable regarding outstanding/unpaid invoices.
• Review disputed or flagged invoices for accuracy and ensure that what the customer is being billed is correct based on service agreements and work performed.
• Write and submit to clients’ requests to increase the not-to-exceed value for completed work when invoice value exceeds customer pre-authorized values.
• Reconcile 3 rd Party software work orders to comply with invoice upload requirements.
• Work with Service Billing team to adjust invoice calculation when required for successful invoice processing.
• Review flagged service work orders for work performed and additional work required to evaluate pricing against customer approved not-to-exceed (NTE) values.
• Write and submit to clients estimates for approval to increase the authorized billing value for the work order.
• Revise estimates as needed to comply with customers approved scope of work or to answer client questions or requests for clarification.
• Process approvals to proceed with work for flagged work orders.
• Process rejections of estimates to halt work and proceed with billing on completed scope.

Qualifications

• High School or Equivalent.
• 1-2 Years Experience:
  • Call Center/ Customer Service Environment.
• Communication & Interpersonal Skills:
  • Communicate regularly with customer and internal teams to provide updates and feedback.
• Presentation & Communication:
  • Must present and discuss department performance in formal business settings.
• Time Management:
  • Prioritize job tasks and deliver efficiencies.
• Problem-Solving & Analytical Skills:
  • Understanding customer requirements and knowing which internal departments, will best field certain issues.
• Adaptability & Eagerness to Learn:
  • Learning new customer requirements and contract changes.

Our Total Rewards package includes (but is not limited to):

• Competitive Compensation with Incentive Eligibility.
• Medical, dental and vision coverage
• Company paid life and AD&D insurance.
• Company paid short- and long-term disability.
• Voluntary benefit products
• 401k retirement savings plan
• Flexible Spending Account
• Paid time off
• Employee Assistance Program (EAP)

About Us

Vector Security is a leading provider of intelligent security and managed services solutions serving residential, commercial, and enterprise customers across North America. Through our Residential and Commercial business units, Vector Security delivers smart security, life safety, video, access control, and monitoring solutions. Our Vector Security Networks (VSN) division provides national security solutions for multi-site organizations, while Managed Network Services (MNS) delivers secure connectivity, and network management services that help businesses operate reliably and securely. For more than 50 years, we have been committed to protecting people, property, and business operations through innovative technology and exceptional service.

Our Values

• Win as a team.
• Do the right thing.
• Make a difference every day.
• Get it done.
• Think big.

If you share these ideas, we’d love to hear from you!

Vector Security is a Drug-Free Workplace

Vector Security is an Equal Opportunity Employer

All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, transgender, national origin, veteran, or disability status.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.