Senior Secretary (JPA)

State of South Dakota; Sioux Falls (SD); On-site; USD 40,000 - 52,000; Full time

Job summary

The State of South Dakota Department of Corrections in Sioux Falls currently seeks a Senior Secretary to perform clerical functions for the Clinical Services Division. The role operates within the institution’s secure perimeter and may handle sensitive health information with a high level of confidentiality.

Under the direct supervision of the Health Services Administrator, duties include privacy protection, handling medical record requests, and coordinating appointments and documents.

Qualifications

• High school diploma or equivalent required.
• One year of administrative experience dealing with scheduling, data entry and protected health information is preferred.

Responsibilities

• Safeguard and protect the offender’s right to privacy by ensuring that only authorized individuals have access to medical information and that all releases comply with regulations.
• Manage requests utilizing various applications for medical record information from offenders, third party payers and others.
• Process requests in a timely and efficient manner within established timeline standards, maintaining quality and accuracy.
• Determine validity of requests for release of confidential health care information.
• Execute, copy and distribute the release of clinical information from health records.
• Request clinical information from other agencies.
• Prepare billing memorandums for medical release services rendered.
• Explain procedures and legal requirements for release of information to offenders and others.
• Track all released and requested private health information.
• Schedule medical appointments for offenders as needed.
• Resolve scheduling conflicts; provide general office support as needed.

Skills

Interpersonal skills

Multi-tasking

Administrative skills

English literacy

HIPAA compliance

Microsoft Word

Microsoft Excel

PHI data handling

Independent work

Education

High school diploma or equivalent

Tools

Electronic health records

Scanners

Computers

Job description

Job ID: 37270

Agency: Corrections

Location: Sioux Falls, SD - Jameson Prison

Salary: $19.27-$25.00 Hourly, depending on qualifications

Pay Grade: F

Closing Date: Open Until Filled

This is a full‑time position with the Department of Corrections. For more information on the Department of Corrections, please visit http://doc.sd.gov .

The South Dakota Department of Corrections is hiring! Join the DOC - view DOC Recruitment video here: https://www.youtube.com/watch?v=bI3Hwg99jTg&t=9s

Under the direct supervision of the Health Services Administrator (HSA), the Senior Secretary is responsible for performing clerical functions for the Clinical Services Division of the Department of Corrections. The position will work within the secure perimeter of the institution and may be responsible for handlining sensitive health information for which a high level of professionalism and confidentiality will be required.

Why the Department of Corrections?

At The Department Of Corrections (DOC), We Have An Opportunity To Make a Difference. As a Department Of Corrections Employee, You Will Have a Chance To Experience

• Creativity - We are always looking for innovative ideas to help us achieve improved outcomes.
• Making a difference - You will have an opportunity to make a difference in the life of fellow South Dakotans.
• Professional development - We provide valuable trainings to ensure well‑trained staff that are competent, accountable, and empowered and will assist you in reaching your career goals.
• Teamwork - In a team‑oriented approach, you will have the ability to work cooperatively with others in a friendly work environment to achieve shared goals.

What you will do:

Duties Are As Follows, But Not Limited To

• Safeguard and protect the offender’s right to privacy by ensuring that only authorized individuals have access to the medical information and that all releases of information are in compliance with state, federal and HIPAA regulations;
• Manage requests utilizing a wide variety of applications for medical record information from offenders, third party payers and others;
• Process requests in a timely and efficient manner within established timeline standards, maintaining quality and accuracy;
• Determine validity of requests for release of confidential health care information;
• Executes, copies and distributes the release of clinical information from health records;
• Request clinical information from other agencies;
• Prepare billing memorandums for medical release services rendered;
• Explain procedure and legal requirements for release of information to offenders and others including a release of information for continuity of care;
• Track all released and requested private health information;
• Schedule medical appointments for offenders as needed;
• Resolve any scheduling conflicts; and
• Provide general office support as needed.

Qualifications

Applicant must have, at a minimum, a high school diploma and one year of full‑time experience with scheduling, data entry, scanning, and maintenance of protected health information.

Required Competencies

• Excellent interpersonal, multi-tasking and administrative skills;
• Ability to read and comprehend the English language;
• Ability to effectively communicate fluently in English both verbally and in writing;
• Individual must be thorough, detail oriented and have the ability to work independently;
• Individual must be proficient in HIPAA compliance;
• Proficient in Microsoft Word and Excel;
• Basic knowledge of medical terminology; and
• Experience with electronic health records, pdf files, scanners, and computers.

Preferred Qualifications

• Experience using policy to release protected health information (PHI) to stake holders with legal requests;
• Experience with Medical Billing & Coding;
• Experience with electronic health records; and
• Experience working in a correctional environment.

Conditions Of Employment

The SD DOC is committed to a work environment free from illegal drugs and alcohol. All job offers are contingent upon successful completion of a background investigation, urine drug screen and the candidate's ability to perform the essential functions of the position.

Required

• Lift arms above head and kick as high as own waist;
• Stabilize another person to accomplish a controlled take down;
• Use arms, palms of hands, shins, and feet to deliver blows;
• Withstand impact (slow speed or with a safety bag) on own body from strikes/blows;
• Rotate body 90 degrees with feet planted for striking with foot or using a defensive tactic;
• Get down on one or both knees and up again with multiple repetitions;

Additionally, TB (tuberculosis) screening is required of all new employees upon hire

This position is eligible for Veterans’ Preference per ARSD 55:10:02:08.

Successful applicant(s) will be required to undergo a background investigation. An arrest/conviction record will not necessarily bar employment.

The State of South Dakota does not sponsor work visas for new or existing employees. All persons hired will be required to verify identity and eligibility to work in the United States and complete an Employment Eligibility Verification, Form I-9. The State of South Dakota as an employer will be using E-Verify to complete employment eligibility verification upon hire.

The State of South Dakota offers $0 premium employee health insurance option plus eleven paid holidays, generous vacation and sick leave accrual, dental, vision, and other insurance options, and retirement benefits. You can view our benefits information here . This position is a member of Class A retirement under SDRS.

South Dakota Bureau of Human Resources and Administration

Telephone: [phone] Email: [e-mail]

http://bhr.sd.gov/workforus

An Equal Opportunity Employer