Senior Secretary

Tennessee Valley Authority; Decatur (AL); On-site; USD 42,000 - 62,000; Full time

Job summary

Tennessee Valley Authority (TVA) is seeking a Senior Secretary in Decatur, AL to support a senior manager by handling complex and routine administrative tasks. The role includes organizing workflow, preparing documents, and coordinating communications with clients and staff.

Responsibilities include calendar management, travel arrangements, drafting replies, proofreading for accuracy, and ensuring timely delivery of materials.

Qualifications

• Approximately three years of secretarial experience with demonstrated skills in office management and professional interactions with managers and clients.
• Ability to proofread material for grammatical, typographical or spelling errors and to ensure accuracy in documents.
• Strong organization, prioritization, and time management under tight deadlines.
• Excellent written and verbal communication with diverse groups of clients and staff.
• Ability to follow procedures, use initiative, and exercise good judgment.
• Proficiency with standard office software and document formatting.

Responsibilities

• Oversees and organizes the flow of work in the Senior Manager’s office to ensure timely completion of tasks.
• Prepares correspondence, memoranda, and other documents from drafts, using templates or word processing tools.
• Manages calendars, schedules meetings, and arranges travel as needed.
• Screens calls, handles messages, and routes inquiries to appropriate staff.
• Proofreads documents for conformance with procedures and style, ensuring timely delivery of outputs.
• May provide guidance to clerical staff and support payroll and time reporting processes.

Skills

Office administration

Proofreading

Calendar management

Document preparation

Communication skills

Multi-tasking

Attention to detail

MS Office

Microsoft Word

Excel

Tools

MS Office

Microsoft Word

Excel

Job description

Job ID: 518724
Location: DECATUR, AL
Regular/Temporary:

External - Posting Description

Senior Secretary - 518724

Organization: Nuclear Power Group

Work Location: Decatur, AL

Relocation:Relocation benefits are not offered for this position

Posting Open: 08/20/2026

Posting Close: 09/03/2026 11:59 PM EST

Job Summary

Fully performs both standard and non-standard transactions in support of secretarial services for a senior manager. Selects, applies, and explains procedures and practices to identify and resolve discrepancies, research information sources, and document and coordinate results.

Typical duties may include:

Oversees and organizes the flow of work in the Senior Manager’s office and/or work group to ensure timely completion of functions. Makes efficiency suggestions and standardizes processes for efficient operation of the office .

Reads incoming communication, assesses its urgency, and determines handling.

Prepares correspondence, memoranda, and other legal and technical documents from written and oral drafts. Creates, revises, and prints documents utilizing computer system software, macros, templates, or scanner, utilizing correct formats and terminology when setting up documents. Drafts routine replies to general inquiries based on organization practices and manager’s philosophy.

Proofs all material for review by the Senior Manager for conformance with TVA, and office procedures and for grammatical accuracy, punctuation, spelling, and format. Reviews work of less experienced group members. Ensures outgoing documents are timely delivered. If necessary, utilizes specialized delivery service and follows up on timely delivery.

Handles important contacts with visitors and clients, including the executives and visiting dignitaries. Arranges conferences; makes appointments; assembles reference materials for use in such meetings. Where appropriate, screens calls and records messages, and utilizes judgment in referring calls to other staff.

Establishes and maintains calendar and deadline reminder systems. Makes travel arrangements and prepares travel vouchers. Collects factual information from various reference sources, such as libraries, office files, or Internet sites.

May provide guidance to clerical staff.

Supports automated payroll and time reporting systems. May support other administrative processes such as worker’s compensation claims.

Performs other duties as assigned.

Supervision Received

Independently performs assignments with instructions as to general results expected. Receives technical guidance on unusual or complex problems.

Skills and Proficiencies (May be job or organization specific)

• A good general knowledge of overall TVA program, policy, and procedures.
• Ability to perform complex assignments with a minimum of direction.
• Ability to proofread material for grammatical, typographical or spelling errors. Thorough knowledge of English and rules of composition.
• Ability to organize, prioritize, and complete tasks under time constraints.
• Initiative and good judgment.
• Ability to verify calculations in documents.
• Interpersonal skills to communicate and follow instructions effectively from diverse group of clients, managers, and staff, and to provide information with professionalism, courtesy and tact.
• A high level of technical competence on various software packages.

Minimum Qualifications (Consistent with Classification Standard)

Education and Experience/Certificates, Licenses, and Registration Requirements/Other Requirements

Must meet the requirement for Administrative Representative Level plus:

Approximately three years of responsible secretarial experience with demonstrated skills in office management,

professional approach and interactions with managers and clients, and technical skills to perform the work.

Must be willing to participate in overtime assignments as necessitated by work demands and schedules.

TVA is an Equal Opportunity employer and complies with all applicable laws and regulations regarding equal employment opportunities. Any applicant or employee who believes s/he has a discrimination claim (including harassment or retaliation) must contact TVA’s Equal Opportunity Compliance office within 45 calendar days of the event or action s/he believes to constitute discrimination, harassment, or retaliation.

Drug-Free Workplace
All TVA Non-Nuclear employees are covered by TVA's Federal Drug-Free Workplace Program Plan, in accordance with Executive Order 12564, Public Law 100-71 and the Mandatory Guidelines for Federal Workplace Drug Testing. Information regarding the Drug Free Workplace Program can be found at www.samhsa.gov/workplace . TVA Non-Nuclear employees in Testing Designated Positions, including those performing safety-sensitive duties are also subject to random drug testing. TVA Nuclear employees are subject to random alcohol and drug tests in accordance with 10 CFR Part 26 as mandated by the Nuclear Regulatory Commission (NRC).