Senior Sales Administrative Assistant

Motive; United States; Remote; USD 69,000 - 95,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k)

Paid time off

Short-term disability

Long-term disability

Life insurance

Rx/pharmacy benefits

Job summary

Motive is seeking a highly organized Senior Administrative Assistant to provide high-level support to Sales Executives and manage corporate events. The ideal candidate will be based in the Central or Eastern Time Zone within the USA.

Responsibilities include calendar management, travel coordination, expense reporting, preparing reports with PowerPoint/Excel/CRM tools, and coordinating internal and external events.

Qualifications

• 3+ years as Senior Administrative Assistant, preferably supporting sales executives or in a fast-paced corporate environment.
• SaaS environment experience strongly preferred.
• Bachelor's degree in Business Administration, Communications, or related field preferred.

Responsibilities

• Executive Support: calendar management, travel coordination, and expense reporting; prepare reports and sales documents using PowerPoint, Excel, and CRM tools.
• Act as liaison between executives, clients, and internal teams; manage confidential information with discretion.
• Event Planning & Coordination: plan and execute internal and external sales events and client meetings; handle last-minute changes.

Skills

Calendar management

Travel coordination

Expense reporting

PowerPoint

Excel

CRM tools

Google Suite

Event planning

Project management

Discretion

Multitasking

Education

Bachelor's degree

Tools

Slack

Coupa

Navan

Job description

Who we are:

Motive empowers the people who run physical operations with tools to make their work safer, more productive, and more profitable. For the first time ever, safety, operations and finance teams can manage their drivers, vehicles, equipment, and fleet related spend in a single system. Combined with industry leading AI, the Motive platform gives you complete visibility and control, and significantly reduces manual workloads by automating and simplifying tasks. Motive serves nearly 100,000 customers – from Fortune 500 enterprises to small businesses – across a wide range of industries, including transportation and logistics, construction, energy, field service, manufacturing, agriculture, food and beverage, retail, and the public sector. Visit gomotive.com to learn more.

About the Role:

We are seeking a highly organized and proactive Senior Administrative Assistant to provide high-level administrative support to our Sales Executives and manage corporate events. This role requires exceptional attention to detail, strong communication skills, and the ability to handle multiple priorities in a fast-paced environment.

The ideal candidate will be based in the Central or Eastern Time Zone within the USA.

What You’ll Do:

• Executive Support Provide administrative support to sales executives, including calendar management, travel coordination, and expense reporting. Prepare reports and sales documents using PowerPoint, Excel, and CRM tools. Act as a liaison between executives, clients, and internal teams, ensuring smooth communication. Manage confidential information with discretion and professionalism Handle multiple tasks simultaneously
• Event Planning & Coordination Plan and execute internal & external sales events, client meetings, and sales offsites. Ensure seamless execution of events, handling last-minute changes and troubleshooting as needed.

What We're Looking For:

• Experience: 3+ years as an Senior Administrative Assistant, preferably supporting sales executives or in a fast-paced corporate environment. SaaS environment experience strongly preferred.
• Education: Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• Skills: Strong organizational and time-management abilities. Excellent verbal and written communication skills. Proficiency in Google Suite, and CRM software (e.g., Slack, Coupa, Navan). Event planning and project management experience. Ability to multitask, prioritize, and work independently with minimal supervision. Discretion in handling sensitive business information. Ability to travel a few times a year.

Pay Transparency

Your compensation may be based on several factors, including education, work experience, and certifications. For certain roles, total compensation may include restricted stock units. Motive offers benefits including health, pharmacy, optical and dental care benefits, paid time off, sick time off, short term and long term disability coverage, life insurance as well as 401k contribution (all benefits are subject to eligibility requirements). Learn more about our benefits by visiting Motive Perks & Benefits. The compensation range for this position will depend on where you reside. For this role, the compensation range is:United States$69,000-95,000 USD

Diversity and Inclusion

Creating a diverse and inclusive workplace is one of Motive's core values. We are an equal opportunity employer and welcome people of different backgrounds, experiences, abilities and perspectives. Please review our Candidate Privacy Notice here. UK Candidate Privacy Notice here.

The applicant must be authorized to receive and access those commodities and technologies controlled under U.S. Export Administration Regulations. It is Motive's policy to require that employees be authorized to receive access to Motive products and technology. Regarding US-based roles, depending on your role and primary work location, Motive Technologies, Inc. (“Employer”) discloses candidates may be required to execute a non-compete covenant with the Employer. This requirement does not apply to lawyers, interns, or employees working in CA, MN, MT, ND, OK, or where otherwise prohibited by law. Non-compete covenant terms in all other jurisdictions will be subject to the applicable statutory requirements, including but not limited to, procedures, industry related prohibitions, or salary and compensation thresholds. All job postings are for existing vacancies. Please note; some interviews or new-hire training sessions may be held in person at one of our global offices.