Senior Research Administrator - Contracts

Mid-Atlantic Permanente Medical Group | Kaiser Permanente; Washington (District of Columbia); Hybrid; USD 89,000 - 111,000; Full time

Benefits offered by this job

Competitive compensation package

Employer-funded insurance (medical &/d

Paid time off & holidays

Pension & 401(k) retirement plan

Life insurance & disability coverage

Education reimbursement

Job summary

Mid-Atlantic Permanente Medical Group (MAPMG) invites applications for a Senior Research Administrator - Contracts to join MAPRI in Washington, DC. This full-time role offers a hybrid work model at MAPRI's regional office.

The Senior Research Administrator will manage post-award activities for MAPRI’s grants and contracts, draft and negotiate research agreements, and ensure compliance with applicable regulations.

Qualifications

• Bachelor's degree in Business Administration, Finance, Health Services Administration, Legal or Paralegal Studies, or a related field.
• Master’s degree and CRA preferred.
• Minimum 5–7 years of experience in research contracting.
• Experience with sponsored research agreements, DUAs and CDAs.
• Expertise in federal regulations, policies and laws for grant/contract activity.
• Strong written and verbal communication, attention to detail.
• Ability to collaborate with researchers, finance partners, external stakeholders, and internal teams.
• Must commute to Washington, D.C. as needed.
• Documentation for influenza vaccine required.

Responsibilities

• Manage post-award activities for assigned projects, including award setup, revisions, reports and expenditure reviews.
• Draft, review and negotiate research contracts, clinical trial agreements, subcontracts and data use agreements.
• Administer award setup in OneLink with project codes and budget uploads.
• Partner with Research Finance to support audits and indirect cost negotiation.
• Provide training and post-award support to MAPMG and MAPRI researchers.
• Ensure compliance with federal, state, MAPMG, sponsor and contract requirements.
• Analyze regulations and advise researchers on compliance matters.
• Serve as SME for research contracting and liaise on external communications.

Skills

Research contracting

Post-award management

Budgeting & reporting

Compliance guidance

Education

Bachelor's degree

Master's degree

CRA certification

Tools

OneLink

Job description

Mid-Atlantic Permanente Medical Group (MAPMG) invites applications for a Senior Research Administrator - Contracts to join our Mid-Atlantic Permanente Research Institute (MAPRI) department. This position is a full-time opportunity based out of our regional office located in Washington, D.C. with a hybrid work model.

Mid-Atlantic Permanente Medical Group is comprised of more than 1,700 Permanente physicians and nearly 300 staff professionals who come together to make a positive impact on the health and lives of more than 800,000 members in Virginia, Maryland, and the District of Columbia.

Reporting to the Associate Director of Research Administration, the Senior Research Administrator - Contracts manages post-award activities related to MAPRI’s extramural and intramural grants and contracts portfolio. You will manage, draft, review, and negotiate research agreements, clinical trial agreements, subcontracts, and related supplemental agreements while supporting compliance, stewardship of awarded funds, and the administrative infrastructure that enables high-quality research.

You can expect to:

• Manage post-award activities for assigned research projects, including award setup, budget revisions, progress reports, prior approval requests, and expenditure reviews.
• Draft, review, and negotiate research contracts, clinical trial agreements, subcontracts, data use agreements, vendor agreements, and other supplemental agreements.
• Administer award setup and maintenance in OneLink, including creating project codes and uploading budget information.
• Partner with Research Finance to support Uniform Guidance audits, SEFA reporting, and indirect cost negotiation.
• Provide training, presentations, and post-award management support to MAPMG physician researchers and other KPMAS researchers.
• Ensure research administration policies and procedures comply with applicable federal, state, MAPMG, sponsor, and contractual requirements.
• Analyze and interpret federal and state regulations and provide guidance to research scientists and staff regarding compliance and procedural matters.
• Serve as a subject matter expert in research contracting and post-award activities and act as the designated liaison for external contractual communications.

What is required:

• Minimum education
• Bachelor’s degree required in Business Administration, Finance, Health Services Administration, Legal or Paralegal Studies, or a related field.
• Master’s degree and Certification of Research Administration (CRA) preferred.
• Minimum of 5-7 years of experience in research contracting.
• Experience with sponsored research agreements and supplemental agreements, including DUAs and CDAs, required.
• Expertise and knowledge of federal regulations, policies, procedures, and laws applicable to grant and contract activity.
• Demonstrated analytical skills in reviewing grants, contracts, and research agreements against established criteria.
• Experience supporting post-award research administration, including budget revisions, reporting, award maintenance, and sponsor‑required activities.
• Strong written and verbal communication skills.
• Strong attention to detail, sound judgment, and analytical ability.
• Ability to collaborate with research scientists, finance partners, external stakeholders, and internal teams.
• Must be able to commute to Washington D.C. on an as needed basis.
• Candidates must either currently live in or be willing to relocate to the Washington D.C. metropolitan area
• Must provide documentation for the influenza vaccine as a condition of employment

Competitive Benefits:

• Competitive compensation package
• 100% employer-funded medical and dental insurance premiums for employees and families effective on the first day of employment
• Generous paid time off, including vacation, holidays, and sick leave, plus maternity and parental leave
• Pension plan, and 401(k) retirement plan with employer contributions
• Life insurance, short-term disability, and long-term disability coverage
• Education reimbursement

The starting annual salary for this position ranges from $89,000 to $111,000, depending on circumstances including an applicant’s skills and qualifications, certain degrees and certifications, prior job experience, training, market data, and other relevant factors. In addition to the salary range above, MAPMG offers rich benefits that add substantial value to the total compensation package.

MAPMG continuously works to identify and mitigate healthcare inequities and strives to provide an inclusive, supportive environment for physicians and staff. We encourage applicants of any race, color, religion, sex, sexual orientation, gender identity, or national origin who value diversity and are committed to practicing culturally competent healthcare.

External hires must pass a background check and drug screening.