Clinical Trials Research Administrator

Mid-Atlantic Permanente Medical Group | Kaiser Permanente; Washington (District of Columbia); Hybrid; USD 80,000 - 90,000; Full time

Benefits offered by this job

100% employer-funded medical and dental insurance

Generous paid time off

Pension plan and 401(k) retirement plan

Job summary

A major healthcare provider in Washington D.C. is seeking a Clinical Trials Research Administrator to manage grant applications and coordinate clinical trial activities. Candidates should have a bachelor’s degree in a relevant field and prior experience in research administration. This full-time role offers a competitive salary range of $80,000 - $90,000 and a hybrid work model.

Qualifications

• Minimum of 3-5 years experience in research administration.
• Experience in clinical trial settings preferred.
• Must commute to Washington D.C. quarterly.

Responsibilities

• Manage pre-award activities and grant applications.
• Coordinate administrative activities for clinical trials.
• Serve as liaison among research and clinical teams.

Skills

Analytical skills

Knowledge of federal regulations

Detail-oriented

Education

Bachelor’s degree in business or related field

Master’s degree preferred

Job description

Join to apply for the Clinical Trials Research Administrator role at Mid-Atlantic Permanente Medical Group | Kaiser Permanente

Mid-Atlantic Permanente Medical Group | Kaiser Permanente provided pay range

This range is provided by Mid-Atlantic Permanente Medical Group | Kaiser Permanente. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$80,000.00/yr - $90,000.00/yr

Mid-Atlantic Permanente Medical Group invites applications for a Clinical Trials Research Administrator to join our Mid-Atlantic Permanente Research Institute (MAPRI) department. This position is a full‑time opportunity based out of our regional office located in Washington D.C. with a hybrid work model.

Mid-Atlantic Permanente Medical Group is comprised of more than 1,700 Permanente physicians and nearly 300 staff professionals who come together to make a positive impact on the health and lives of more than 800,000 members in Virginia, Maryland, and the District of Columbia.

Reporting to an Associate Director of Research Administration, the Clinical Trials Research Administrator will be assisting in the management of the MAPRI’s extramural and intramural grants, and clinical trials portfolio. You will prepare grant applications in compliance with federal, state, and private funding requirements, coordinate administrative activities for clinical trials, and assist with other grant proposals as needed. You will also play a key role in enhancing administrative processes that support research operations while ensuring the highest standards of integrity in managing awarded funds.

You can expect to:

• Assist in managing pre‑award activities, including preparing and submitting research grant applications in compliance with federal, state, institutional, and sponsor requirements.
• Coordinate administrative activities for clinical trials from initiation through close‑out, ensuring accurate documentation and timely execution within the Clinical Trials Management System.
• Serve as the primary liaison among Research Administration, Clinical Trials, and Accounting teams to facilitate communication and ensure completion of administrative and financial tasks.
• Collaborate with Post‑Award Research Administration and Clinical Trials teams to support effective management of sponsored projects and trials.
• Monitor and identify project risks, issues, and trigger events by implementing mitigation strategies, and resolve or elevate concerns as needed.
• Monitor protocol performance against timelines, budget, scope, and quality standards and provide justification on costs for budget impacts.
• Manage change initiatives including user adoption, implementation, and training.
• Allocate resources, assign tasks, and establish schedules to ensure the project remains on track.

What is required:

• Bachelor’s degree required in business, public administration, finance, health services, or related field; Master’s degree preferred.
• Minimum of three (3) to five (5) years of experience in research administration or related fields in a clinical trial setting; research coordinator experience a plus.
• Knowledge of federal regulations, policies and procedures, Uniform Guidance, and laws applicable to grant and contract activity.
• Demonstrated analytical skills in reviewing grants, contracts, and research agreements and comparing against established criteria.
• Capable of working independently with efficiency and attention to detail.
• Must be able to commute to Washington D.C. at least once a quarter or as‑needed.
• Candidates must currently live in or be willing to relocate to the Washington D.C. metropolitan area.
• Must provide documentation of the Covid vaccine 2‑dose series (or J&J 1‑dose) prior to October 1, 2023, or documentation for 1‑dose of the most current Covid vaccine (Pfizer or Moderna) as a condition of employment; must provide documentation for the influenza vaccine as a condition of employment.
• Competitive compensation package
• 100% employer‑funded medical and dental insurance premiums for employees and families effective on the first day of employment.
• Generous paid time off, including vacation, holidays, and sick leave, plus maternity and parental leave.
• Pension plan, and 401(k) retirement plan with employer contributions.
• Life insurance, short‑term disability, and long‑term disability coverage.

The starting annual salary for this position ranges from $80,000 to $90,000, depending on circumstances including an applicant’s skills and qualifications, certain degrees and certifications, prior job experience, training, market data, and other relevant factors. In addition to the salary range above, MAPMG offers rich benefits that add substantial value to the total compensation package.

MAPMG continuously works to identify and mitigate healthcare inequities, and that starts with providing an inclusive, supportive environment for our physicians and staff. We encourage applicants of any race, color, religion, sex, sexual orientation, gender identity, or national origin who value diversity and will commit to practicing culturally competent healthcare.