Senior Research Administrator

Washington University; United States; Remote; USD 75,000 - 129,000; Full time

Job summary

Washington University in St. Louis is seeking a full-time Research Administration Manager to lead pre- and post-award activities for a large, complex division.

You will supervise payroll, purchasing, salary planning, and staff development while ensuring compliance with university policies and external regulations. The role involves coordinating grant and contract submissions, reporting budgets, and serving as a liaison across departments and external partners.

Qualifications

• Bachelor's degree or equivalent experience.
• Accounting experience: 7 years.
• Grants administration experience: 3 years.
• No driver's license required.
• Strong analytical and communication skills.

Responsibilities

• Oversee the department’s research administration and budgeting.
• Supervise payroll, purchasing, and salary planning processes.
• Coordinate submission of grant and contract proposals.
• Ensure compliance with internal and external policies.
• Liaise with faculty, staff, and external partners on research activities.

Skills

Accounting

Grants Administration

Analytical Thinking

Computer Literacy

Interpersonal Communication

Oral Communication

Written Communication

Spreadsheets

Education

Bachelor's degree

Job description

Location Remote, US

Scheduled Hours 40

Position Summary Manage pre-award activities, perform post-award activities, and provide research administration oversight including personnel, payroll, budgeting, and operations management for large and complex divisions/units.

Job Description

Primary Duties & Responsibilities

Oversees the department’s research administration. Identifies areas needing improvement and suggests solutions providing procedures for senior leadership to approve/implement. Prepares, monitors, analyzes, manages and reports research division budgets. Supervises and trains others in the submission of grant and contract proposals. May oversee the submission and post award activities of research or clinical trial studies. Supervises payroll function, identifies and assigns payroll to appropriate sources, designs and implements tracking system to monitor activity. Supervises the purchasing function, ensuring maximum utilization of funds. Prepares and manages annual salary planning process. Responsible for communicating and administering all policies and procedures to faculty and staff. Monitors compliance of faculty and staff with internal and external policies and procedures in the appropriate conduct of research. Maintains personnel records; directly oversees scheduling of employees, evaluation process and personnel problems (i.e. counseling measures and discharge of personnel). Reviews and screens job applications and applicants; conduct interviews, hire and/or make recommendations for hiring new personnel. Periodically reviews all non-academic appointments to ensure that appropriate job descriptions, titles and salaries are continuously maintained. Recommends and participates in development and implementation of decisions, policies & procedures; identify and implement best practices and innovations. Implements and maintains procedures to ensure efficient work flow; responsible for the proper training of staff. Maintains professional public relations and efficiently handles complaints. Serves as liaison in matters relating to research activities between the Department, School, University, outside agencies and collaborative institutions. Completes special projects as directed by senior leadership. Organizes and attends meetings and conferences and participate in various Departmental and University committees. Maintains confidential files.

Working Conditions

Job Location/Working Conditions Normal office environment. Physical Effort Typically sitting at desk or table. Repetitive wrist, hand or finger movement. Equipment Office equipment. The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education: Bachelor’s degree or combination of education and/or experience may substitute for minimum education. Certifications/Professional Licenses: No specific certification/professional license is required for this position. Work Experience: Accounting (7 Years), Grants Administration (3 Years) Skills: Not Applicable Driver's License: A driver's license is not required for this position.

Preferred Qualifications

Education: Master's degree Certifications/Professional Licenses: No additional certification/professional licenses unless stated elsewhere in the job posting. Work Experience: No additional work experience unless stated elsewhere in the job posting. Skills: Analytical Thinking, Computer Literacy, Decision Making, Independent Judgment, Influencing Skills, Interpersonal Communication, Methodical Problem Solving, Oral Communications, Persuasion, Self-Organization (Business), Spreadsheets, Supervisory Management, Word Proccessing, Written Communication

Grade G14 Salary Range $75,200.00 - $128,800.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal Up to 22 days of vacation, 10 recognized holidays, and sick time. Competitive health insurance packages with priority appointments and lower copays/coinsurance. Take advantage of our free Metro transit U-Pass for eligible employees. WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%. Wellness Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more! Family We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered. WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity or shared ancestry, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. As a federal contractor, the university maintains affirmative action programs to implement its equal employment opportunity policy for individuals with disabilities and protected veterans, in accordance with Section 503 of the Rehabilitation Act of 1973, as amended, and the Vietnam Era Veterans’ Readjustment Assistance Act of 1974 (VEVRAA), as amended.

Q: Can I create a job alert to notify me when jobs of interest are posted? A: Yes! After you create a Candidate Home account, you can set up and manage job alerts to be sent to you either daily or weekly, according to the filters you select. You will need to opt in to communications from WashU when you set up your first alert and will only receive alerts for jobs posted after the alert has been created. Set alerts today so you do not miss any new opportunities!

Washington University in St. Louis' collective success is significantly attributed to the passion and outstanding efforts of our community. Our staff, faculty and trainees are committed to excellence and dedicated to carrying out our missions of research, teaching and patient care. WashU prides itself on being a place where people matter, and serious work is done. Our people work together in an inclusive community that celebrates diverse perspectives, collaboration and innovation. We are a community of individuals inspired to work together to develop big ideas and tackle challenging problems. We value the well-being of our people. WashU strives to create a positive employee experience where staff, faculty and trainees thrive, both personally and professionally. Our employees find meaning, connection and vitality in their work and life with a healthy work-life balance and support to learn, grow and make an impact at WashU, the community and the world.