Business Manager II - Anthropology

Washington University in St. Louis; United States; On-site; USD 53,000 - 91,000; Full time

Benefits offered by this job

Health insurance

Metro transit U-Pass

Retirement savings plan (403(b))

Caregiver leave

Job summary

Washington University in St. Louis seeks a detail-oriented administrator to evaluate and analyze departmental business and administrative programs. The role coordinates internal control practices, policy implementation, and documentation across departments.

The position involves supervising staff, managing budgets, supporting grants and payroll processes, and overseeing faculty searches and space management. A Bachelor s degree or equivalent experience is required.

Qualifications

• Bachelor s degree or combination of education and/or experience may substitute for minimum education.
• Administrative Management, Financial, and Human Resources experience (2 years)
• Budgeting skills and financial acumen

Responsibilities

• Staffing: Supervise and evaluate staff; allocate resources to meet goals.
• Finance: Manage departmental budget, accounts, and spending approvals.
• Research: Support grant/fellowship budgeting and reporting with OSR and payroll.
• Administration: Oversee faculty searches, tenure/promotion processes, events, and communications.
• HR/Payroll: handle new hires, onboarding, payroll changes, and time reporting.
• Transactional support across finance, research, academic, admin, payroll as needed.
• Other duties as assigned.

Skills

Budgeting

Staff supervision

HR knowledge

Education

Bachelora0s degree

Job description

Location ST. LOUIS, MO 63130

Scheduled Hours 37.5

Position Summary

Evaluates and analyzes departmental Business and Administrative program and data. Coordinates activities to ensure compliance with WashU internal control guidelines, especially concerning documentation/ recordkeeping. Assists in the development, planning, implementation, and direction of assigned department mission policies and procedures.

Job Description

Primary Duties & Responsibilities

• Staffing: Supervise and evaluate staff. Plan and allocate resources to delegate tasks effectively to meet department and school productivity and quality goals. Evaluate and improve the efficiency and effectiveness of business processes and procedures. Hire staff in consultation with Chair, as well as students, and assist in training new staff members.
• Finance: Manage the overall operational, budgetary, and financial activities. Manage department accounts and authorize spending. Assist with preparation of budget and other reporting. Assist with purchasing decisions.
• Research (Grant, fellowship, award support): Ensure pre- and post-award support as required including guidance for budgeting, planning, and application. Ensure processing of awards. Work with OSR and payroll to insure proper sourcing and payment. Provide required reporting and auditing to maintain accuracy.
• Administration - oversee the processes for: Faculty and postdoc searches. Tenure cases and promotions. Event planning. Faculty administrative support. Communications such as website, newsletters, publications, etc. Coordinate faculty grant activity with accounting and grants administrators. Ensure compliance with all A&S deadlines and requirements. Oversee facilities and space issues.
• HR/Payroll - ensure proper execution and good communication regarding HR issues in the department: New hires and onboarding. I-9 and visa verification. Payroll changes such as compensation, leaves, terminations, transfers, etc. Time reporting, and paid time off. Salary sourcing, cost-sharing, effort reporting, deductions. Payroll processing and verification. Academic appointments.
• Transactional support within each area (finance, research, academic, administrative, payroll) as needed to assist with workflow, provide cross-coverage for staffing needs, and stay current with routine systems for training and supervision needs.
• Other duties as assigned.

Working Conditions

Job Location/Working Conditions Normal office environment. Ability to travel to various on- and off-campus locations. Physical Effort Typically sitting at desk or table. Repetitive wrist, hand or finger movement. Equipment Office equipment. The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

• Education: Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
• Certifications/Professional Licenses: No specific certification/professional license is required for this position.
• Work Experience: Administrative Management (2 Years), Financial (2 Years), Human Resources (2 Years)
• Skills: Budgeting
• Driver's License: A driver's license is not required for this position.

More About This Job

Preferred Qualifications

• Education: No additional education unless stated elsewhere in the job posting.
• Certifications/Professional Licenses: No additional certification/professional licenses unless stated elsewhere in the job posting.
• Work Experience: No additional work experience unless stated elsewhere in the job posting.
• Skills: Detail-Oriented, Interpersonal Communication, Oral Communications, Written Communication

Grade G11

Salary Range $53,100.00 - $90,600.00 / Annually The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

• Personal Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• Family We offer 4 weeks of caregiver leave to bond with your new child.
• Family care resources are also available for your continued childcare needs.
• Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
• For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St.Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity or shared ancestry, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. As a federal contractor, the university maintains affirmative action programs to implement its equal employment opportunity policy for individuals with disabilities and protected veterans, in accordance with Section503 of the Rehabilitation Act of1973, as amended, and the Vietnam Era Veterans’ Readjustment Assistance Act of1974 (VEVRAA), as amended.

Job Alert

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Company Culture

Washington University in St.Louis' collective success is significantly attributed to the passion and outstanding efforts of our community. Our staff, faculty and trainees are committed to excellence and dedicated to carrying out our missions of research, teaching and patient care. WashU prides itself on being a place where people matter, and serious work is done. Our people work together in an inclusive community that celebrates diverse perspectives, collaboration and innovation. We are a community of individuals inspired to work together to develop big ideas and tackle challenging problems. We value the well‑being of our people. WashU strives to create a positive employee experience where staff, faculty and trainees thrive, both personally and professionally. Our employees find meaning, connection and vitality in their work and life with a healthy work‑life balance and support to learn, grow and make an impact at WashU, the community and the world.