Administrative Assistant III - Pathology and Immunology

UNKNOWN; United States; Presencial; USD 29 000 - 45 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Health insurance

Vacation days

Transit benefits

Resumo da oferta

Washington University in St. Louis seeks an administrative assistant to provide comprehensive support to the Department of Pathology & Immunology. You will schedule meetings, draft confidential reports, manage files, and coordinate data for special projects and events.

The role requires a high school diploma or equivalent and at least 3 years of relevant experience. Strong organizational skills, attention to detail, and professional communication are essential for success in this busy office

Qualificações

• High school diploma or equivalent required.
• Minimum 3 years of relevant experience as an administrative assistant or similar role.
• No specific professional licenses required.

Responsabilidades

• Provide administrative support to the Department of Pathology & Immunology; schedule meetings and manage communications.
• Prepare agendas, travel plans, and meeting materials; create PowerPoint reports and Excel worksheets.
• Plan and coordinate events and programming; assist with contracts, presentations, and documentation.

Conhecimentos

Adaptability

Computer Literacy

Confidentiality

Financial Systems

HR Software

Decision Making

Interpersonal Communication

Learning Quickly

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Online Meeting Software

Organizing

Problem Solving

Professional Etiquette

Sound Judgment

Stress Management

Student Information Systems

Teamwork

Independent Work

Workload Prioritization

Formação académica

High school diploma or equivalent

Descrição da oferta de emprego

Location SAINT LOUIS, MO 63110 Scheduled Hours 40 Position Summary Provide administrative assistance in the Department of Pathology & Immunology.

Primary Duties & Responsibilities:

Provides administrative assistance to the department. Performs all job functions such as scheduling meetings, composing a variety of materials, including confidential reports and correspondence, managing files; taking phone messages and handling those deemed appropriate, researching topics as needed. Coordinates and develops data using institutional knowledge of department and university content for special reports/projects; events on either university cycles or upon manager’s request; prepares agendas, travel plans, documents, and transcription related to meetings and/or conferences; writes summaries and reports. Assists in preparing contracts, presentations and legal documents. Creates and prepares PowerPoint reports, Excel financial worksheets and contracts. Plans, coordinates, and manages events and programming for the department. Receives and screens telephone calls, answers specific questions and takes accurate messages. Responds to and resolves administrative problems, tasks, questions and inquiries on behalf of the department. Maintains administrative files for the department. Assists with special ongoing at the request of supervisor or as they arise. Maintains an exceptional level of accuracy and attention to detail across all administrative tasks, documentation, and departmental processes. Utilizes strong organizational and task-prioritization strategies to optimize daily workflows and keep long-term projects on schedule. Manages multiple competing priorities simultaneously, effectively balancing tight deadlines while upholding the organization’s high-quality standards. Provides professional, highly adaptable support to leaders, faculty, and trainees, tailoring communication and assistance to align with diverse working styles and preferences. Demonstrates resilience and composure under pressure, maintaining a solutions-oriented approach when navigating unexpected challenges or fast-paced situations. Takes full ownership of assigned initiatives, executing tasks reliably from inception to completion with consistent, high-quality follow-through. Performs other duties as assigned.

Working Conditions:

Job Location/Working Conditions: Normal office environment. Ability to travel to various on- and off-campus locations. Physical Effort: Typically working at desk or table. Repetitive wrist, hand or finger movement. Occasional lifting (25 lbs. or less). Equipment: Office equipment. The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education: High school diploma or equivalent high school certification or combination of education and/or experience. Certifications/Professional Licenses: No specific certification/professional license is required for this position. Work Experience: Relevant Experience (3 Years). Skills: Not Applicable Driver’s License: A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education: No additional education unless stated elsewhere in the job posting. Certifications/Professional Licenses: No additional certification/professional licenses unless stated elsewhere in the job posting. Work Experience: No additional work experience unless stated elsewhere in the job posting. Skills: Adaptability, Computer Literacy, Confidentiality, Financial Systems, Human Resources (HR) Software Systems, Independent Decision-Making, Interpersonal Communication, Learning Quickly, Microsoft Excel, Microsoft PowerPoint, Microsoft Word, Online Meeting Software, Organizing, Problem Solving, Professional Etiquette, Sound Judgment, Stress Management, Student Information Systems, Teamwork, Working Independently, Workload Prioritization

Grade G08-H Salary Range $21.17 - $32.85 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one’s qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement Personal Up to 22 days of vacation, 10 recognized holidays, and sick time. Competitive health insurance packages with priority appointments and lower copays/coinsurance. Take advantage of our free Metro transit U-Pass for eligible employees. WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%. Wellness Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered. WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity or shared ancestry, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. As a federal contractor, the university maintains affirmative action programs to implement its equal employment opportunity policy for individuals with disabilities and protected veterans, in accordance with Section 503 of the Rehabilitation Act of 1973, as amended, and the Vietnam Era Veterans’ Readjustment Assistance Act of 1974 (VEVRAA), as amended.

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Washington University in St. Louis' collective success is significantly attributed to the passion and outstanding efforts of our community. Our staff, faculty and trainees are committed to excellence and dedicated to carrying out our missions of research, teaching and patient care. WashU prides itself on being a place where people matter, and serious work is done. Our people work together in an inclusive community that celebrates diverse perspectives, collaboration and innovation. We are a community of individuals inspired to work together to develop big ideas and tackle challenging problems. We value the well-being of our people. WashU strives to create a positive employee experience where staff, faculty and trainees thrive, both personally and professionally. Our employees find meaning, connection and vitality in their work and life with a healthy work-life balance and support to learn, grow and make an impact at WashU, the community and the world.