Senior Registration Coordinator – Hybrid & Growth

American Academy of Dermatolog; Rosemont (IL); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical/Dental/Vision/Life Insurance

Retirement plan

Tuition reimbursement

Bonus program

Pension plan

Paid vacation/medical/personal days

Work-life balance

Recognition program

Casual work environment

Job summary

The American Academy of Dermatology in Rosemont, IL is seeking a Senior Coordinator, Registration. This role provides comprehensive project coordination, support, and oversight for registration and housing across the Annual Meeting, Innovation Academy, and regional events.

Hybrid work arrangements are available, with onsite responsibilities during events. The ideal candidate will have strong coordination, data management, and customer service skills, plus experience in a membership association

Qualifications

• Associates degree highly recommended; Bachelor’s degree preferred.
• Minimum four years of administrative experience required.
• Experience in a membership association is a plus.
• Strong verbal and written communication skills required.
• Excellent organizational, follow-up, and prioritization abilities.
• Ability to use standard procedures to make decisions; capability to report to multiple stakeholders.

Responsibilities

• Coordinate registration activities for Annual Meeting, Innovation Academy, and regional meetings.
• Update and test registration website pages, fees, policies, and categories.
• Oversee regional registration activities, including badge creation and onsite oversight.
• Respond to member and exhibitor inquiries via email and phone with professional service.
• Provide project oversight for registration programs and test updates with IT support.
• Manage Lost & Found, scooter logistics, and vendor coordination for attendee services.
• Maintain registration databases (web and Aptify) and coordinate data needs with marketing for mailings.
• Assist in development of the mobile app for meetings and maintain FAQ content.

Skills

Project coordination

Data management

Customer service

Verbal & written communication

Detail-oriented

Education

Associates degree

Bachelor’s degree preferred

Tools

Excel

Aptify

Tableau

Microsoft Office

Job description

The American Academy of Dermatology in Rosemont, IL is seeking a Senior Coordinator, Registration. This role provides comprehensive project coordination, support, and oversight for registration and housing across the Annual Meeting, Innovation Academy, and regional events.

Hybrid work arrangements are available, with onsite responsibilities during events. The ideal candidate will have strong coordination, data management, and customer service skills, plus experience in a membership association