Senior Real Estate Virtual Assistant (Job ID: MARJAZ1R)

Inside Out Hiring; United States; Remote; USD 9,643 - 12,398; Full time

Job summary

Inside Out Hiring is seeking a Senior Real Estate Virtual Assistant to support operations in real estate investment and asset management. This full-time position involves tasks across property management, executive assistance, and personal scheduling.

The ideal candidate will have at least three years of real estate experience and thrive in a demanding environment. Required skills include proficiency in Microsoft Office and AppFolio, along with exceptional English language abilities.

Qualifications

• Minimum three years of real estate experience required.
• Exceptional English skills; Spanish is a plus.
• Dedicated home office, Windows 11 Pro, high-speed internet.

Responsibilities

• Support lease modifications for commercial properties.
• Source bids for maintenance and project work.
• Manage personal and professional scheduling.

Skills

Strong drive to learn

High level of accountability

Comfortable with financial concepts

Strong reasoning skills

Ability to leverage AI tools

Education

Four‑year degree or equivalent experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

PowerPoint

AppFolio

Job description

Role Overview

C1 ENGLISH LEVEL IS REQUIRED. The selected candidate will be speaking strictly in English during their whole shift.

Job Title: Senior Real Estate Virtual Assistant

Job ID: MARJAZ1R

Industry: Real Estate

Location: LATAM

Job Status: Full Time

Work Schedule: 9:00am to 5:00pm CST

Salary: $7 – $9

Target Start Date: ASAP

About the Client

The client is a real estate investment and asset management operation with a portfolio that includes commercial and residential properties, executive rentals, and high‑profile short‑term rental assets. The business works closely with investors and partners and is actively involved in acquisitions, leasing, and property operations. This role is critical to keeping operations organized, moving forward, and executed at a high standard.

About the Role

We are seeking a high‑caliber, self‑driven professional to serve as a right‑hand to the executive team. This role sits at the intersection of Asset Management and Transaction Coordination. You will be responsible for assisting with tasks that follow the full life cycle of our real estate assets, from assisting in commercial due diligence and NNN reconciliations to managing high‑profile short‑term rental listings and executive scheduling. The ideal candidate doesn’t just execute tasks but understands the reasoning behind them, ensuring that every bid sourced, document signed, and video edited aligns with our broader investment goals.

Key Responsibilities

Property and Asset Management

• Support lease modifications for commercial and residential properties.
• Source third‑party bids for maintenance and project work; qualify and compare 2‑3 bids per project.
• Schedule property inspections and showings; manage and pre‑screen incoming leads.
• Assist with NNN reconciliations on commercial properties and track critical deadlines.
• Communicate with investors through the CRM platform and assist with quarterly/year‑end updates.
• Support document preparation, signature collection, and organize property‑related events or tours.

Real Estate and Executive Assistance

• Support tax challenge work and review closing documents for real estate transactions.
• Confirm and track commission payments; ensure independent contractor agreements are finalized.
• Assist with due diligence for commercial real estate acquisitions and research local city/county codes.
• Support permit applications and manage bookings/pricing for high‑end short‑term rentals.
• Create and document SOPs for repeatable business processes.

Personal Assistance

• Manage personal and professional scheduling, reservations, and miscellaneous task follow‑ups.

Qualifications & Skills

Key Strengths and Attributes

• Strong drive to learn with a genuine interest in the investment side of real estate.
• High level of accountability, ownership, and analytical thinking.
• Comfortable working with numbers and financial concepts.
• Strong reasoning skills and the ability to understand broader business impacts.
• Ability to leverage AI tools thoughtfully while meticulously validating outputs.

Qualifications and Requirements

• Experience: Minimum three years of real estate experience required (investment side preferred).
• Education: Four‑year degree or equivalent experience in business, math, or a technical field.
• Technical: Mastery of Microsoft Word, Excel, Outlook, Teams, and PowerPoint.
• Workstation: Dedicated home office, Windows 11 Pro, webcam, and high‑speed internet with backup.
• Communication: Exceptional English skills; Spanish is a plus.
• Tools: AppFolio experience is strongly preferred.