Senior Real Estate Coordinator

City of Indianapolis & Marion County; Indianapolis (IN); Hybrid; USD 65,000 - 85,000; Full time

Job summary

The City of Indianapolis Marion County is seeking a Real Estate Program Manager to oversee the land bank and manage property security and maintenance on key redevelopment sites, while guiding compliance on project agreements.

You will manage Real Estate software, respond to public information requests, and coordinate with stakeholders and vendors. Regular site visits and on-site coordination are expected to ensure high-quality properties and timely responses to inquiries.

Qualifications

• Bachelor’s degree in Business Management, Construction Management, Public Administration, or related field with 2+ years of related experience.
• Ability to manage multiple complex tasks, set priorities, and meet deadlines.
• Valid Indiana driver license required.
• Government experience is a plus.
• GIS and Microsoft Office proficiency preferred.

Responsibilities

• Manage land bank program and oversee property security and maintenance on key redevelopment sites.
• Provide guidance to the compliance team on project agreement requirements.
• Develop and maintain relationships with stakeholders and vendors for DMD-owned property.
• Prepare materials and set agendas for land bank review committee meetings.
• Maintain regular site visits and meetings at redevelopment sites.
• Respond to questions and maintenance requests to ensure properties are well maintained.
• Serve as emergency contact for Vacant to Vibrant land bank and other DMD-owned properties; may involve evenings or weekends.
• Assist with preparing real estate project agreements, quitclaim deeds, leases, licenses, rights-of-entry, etc.
• Support REBR Division with public information requests and inquiries.
• Evaluate repairs and maintenance with cost and timeline estimates for Real Estate projects.
• Recommend changes to pricing, policies, and procedures for DMD-owned properties.
• Manage land bank property management and real estate program web pages.

Skills

Public speaking

Writing

Listening

Attention to detail

Time management

Communication

Project coordination

Education

Bachelor’s degree in Business Management, Construction Management, Public Administration

Tools

GIS

Microsoft Office

Job description

This position will be focused on managing the City’s land bank program, assisting to manage property security and maintenance on key redevelopment sites, and providing guidance to the compliance team on project agreement requirements. This position will offer creative solutions to resolving outstanding compliance issues and real estate concerns. In addition, this position will manage the Real Estate and associated web pages, public information requests, and will be the primary manager of DMD’s property management and property listing software suite. This position reports to the Principal Program Manager – Real Estate.

Agency Summary

The purpose and mission of the Department of Metropolitan Development works to shape the city’s identity by strengthening all people and places, building upon our history, and fostering visionary development. The DMD agency envisions the city as a growing, vibrant, equitable, and beautiful city where people and businesses thrive in an inclusive and innovative community. The agency is able to do this by cultivating a productive, collaborative, and compliant work environment in order for our workforce to meet the needs of the residents of Indianapolis and Marion County.

Equal Employment Opportunity

The City of Indianapolis Marion County is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.

• Work with the Principal Program Manager and the REBR Division Administrator to make recommendations related to process improvement.
• Interpret and implement policy and strategies relative to the acquisition, disposition and maintenance of DMD-owned.
• Develop and maintain positive relationships with stakeholders and vendors for all DMD-owned property for which the Real Estate Section is responsible.
• Prepare materials and set agendas for land bank review committee meetings.
• Maintain a regular and routine presence at critical redevelopment sites and land bank lots (i.e., weekly site visits, meetings with vendors and stakeholders on-site, etc.)
• Answering questions and fulfilling maintenance requests, ensuring that properties are maintained at the highest quality level.
• Serve as one of the department’s emergency contacts for the Vacant to Vibrant land bank and other DMD-owned properties; if an emergency arises, may include evenings or weekends.
• Assist with preparation of real estate project agreements, quitclaim deeds, leases, licenses, rights-of-entry, etc.
• Support REBR Division with reviewing and promptly responding to public information requests and similar inquiries.
• Evaluate and make recommendations to the Principal Program Manager of Real Estate for emergency repairs, preventative maintenance along with the preparation of cost and timeline estimates.
• Recommend changes to property pricing, policies and procedures related to Vacant to Vibrant and other DMD-owned properties.
• Manage land bank property management and property listing applications and real estate program web pages.
• This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.

Minimum Job Requirements and Qualifications

Bachelor's degree in Business Management, Construction Management, Public Administration, or related field from an accredited college or university, with a minimum of two (2) years of direct work experience in a related field. An equivalent combination of education and experience may be substituted. Government experience a plus. Maintain effective working relationships with a full range of city/county colleagues, community stakeholders, and third-party vendors. Excellent public speaking, writing, and listening skills are crucial, as is attention to detail. Ability to perform multiple complex and high-profile tasks simultaneously is required, as is the ability to set priorities and meet deadlines. Must be able to regularly attend meetings and perform work outside of the office, occasionally in challenging physical environments. Valid Indiana operator/driver license is required.

Preferred Job Requirements and Qualifications

Prior work in property or project management strongly preferred. Computer literacy is required; proficiency in GIS and Microsoft Office is strongly preferred.

Working Conditions

Essential functions are regularly performed in an office setting without exposure to adverse environmental conditions. Some work can also be completed remotely. Meetings and site-visits will be required for various DMD initiatives and at DMD-owned properties and public spaces.

Physical Conditions

1. Sitting at a desk the majority of the day
2. Some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10) pounds
3. Tasks may involve extended periods of time at keyboard or workstation
4. Tasks require the ability to perceive and hear sounds and see visual cues or signals
5. Tasks require the ability to communicate orally