Senior Purchasing Specialist (Hybrid)

ICF; Reston (VA); Hybrid; USD 74,090 - 125,954; Full time

Job summary

ICF is actively looking for a Senior IT Purchasing Specialist (Buyer) to enhance its Procurement team in Reston, Virginia. The role involves executing procurement processes for IT software, hardware, and services, ensuring compliance with policies and enhancing organizational efficiency.

The ideal candidate should have a strong background in procurement, excellent negotiation skills, and a proven ability to thrive in a fast-paced environment. The position is hybrid, requiring in-office presence 2-4 times a month.

Qualifications

• 5+ years of experience procuring goods and services in a Procurement role.
• Experience with IT software, hardware and IT-related services.
• Knowledge of Federal Acquisition Regulations (FAR).

Responsibilities

• Execute IT procurement processes for direct and indirect requirements.
• Negotiate supplier contracts and drive cost savings.
• Communicate with stakeholders to ensure procurement requirements are met.

Skills

Purchasing experience

Negotiation skills

Communication skills

Attention to detail

Critical thinking

Education

Associate's degree in supply chain management

Bachelor's Degree

Tools

MS Office Applications

Deltek Costpoint

Job description

Description

ICF is seeking a team-oriented Senior IT Purchasing Specialist (Buyer) to join our growing Procurement team within our Contracts, Procurement & Pricing Group. We are looking for an individual with purchasing experience supporting federal and commercial client contracts with IT procurement, inclusive of software, and hardware, services, and negotiation of subscription agreements, master services agreements, SaaS agreements, EULAs, etc., preferably in a professional services environment.

This role is responsible for executing procurement processes and administering vendor agreements to ensure adherence to approved purchasing system policy and procedures, client requirements, and procurement best practices. A successful candidate will possess great communication skills, a strong work ethic, and thrive in a fast-paced, deadline-driven environment.

This is a hybrid role with preference given to the Reston, VA area with a requirement to be in office 2-4 times a month.

Key Responsibilities

• Execute the entire IT software, hardware, services procurement process for direct (billable) and indirect requirements to fulfill business needs while ensuring adherence to approved purchasing system policy and procedures.
• Maintain knowledge of all organizational and government rules affecting purchases and provide information about these rules to organization staff members and vendors.
• Assist in preparing formal requests for quote or proposal; review specifications and evaluate bids received.
• Conduct supplier contract negotiation and administration; supplier sourcing and communication; and drive cost savings for ICF and our clients.
• Communicate with stakeholders across the organization to ensure customer and program requirements are met through the procurement process.
• Responsible for vendor development including communication with sales representatives; updating and maintaining lists of approved vendors for bidding purposes; obtaining samples and literature regarding potential products and vendor capabilities and conferring with end users.
• Additional duties include analysis of pricing, specifications, and delivery dates to determine the best bid among potential suppliers.
• Ensure Purchase Orders, Master Service Agreements, Commercial Services Agreements, Task Orders, and appropriate Terms and Conditions are utilized.
• Provide effective negotiation of pricing as well as terms of Purchase Orders and other agreements with prospective vendors and suppliers.

Basic Qualifications

• Associate's degree in supply chain management, business administration, finance, accounting, or a related field (can substitute one year of experience for one year of education).
• 5+ years of experience procuring goods and services in a Procurement role such as Purchasing or Subcontract Management; including but not limited to IT software, hardware and IT-related services experience.

Preferred Qualifications

• Bachelor's Degree
• Experience with indirect and direct purchasing of goods and services.
• Knowledge of procurement of IT-related products and services.
• Deltek Costpoint experience.
• Experience working under a government-approved purchasing system and familiarity with CPSR requirements.
• Experience working with all contract types.
• Knowledge of Federal Acquisition Regulations (FAR).
• Proficiency in MS Office Applications (i.e., Word, PowerPoint, Outlook, Excel).

Professional Skills

• Professionalism in providing administrative support, including ability to exercise good judgment, discretion, tact, and diplomacy.
• A self-starter, capable of working well independently and remain self-motivated.
• Exemplary attention to detail and research skills; ability to think critically.
• Sound business ethics, including the protection of proprietary and confidential information.
• Ability to apply detailed knowledge of organizational procedures to make independent decisions and serve as a credible resource for a senior management team.
• Ability to work with all levels of internal staff, as well as outside clients and vendors.
• Bring a customer service approach to issue resolution.
• Strong interpersonal and communication skills (both written and verbal) to work effectively with others within the team and collaborate cross-functionally.
• Ability to work in a fast-paced environment and manage multiple priorities.

Working at ICF

ICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.

We can only solve the world's toughest challenges by building a workplace that allows everyone to thrive.

We are an equal opportunity employer. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO policy.

We will consider for employment qualified applicants with arrest and conviction records.

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation, please email [e-mail] and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.

Read more about workplace discrimination rights or our benefit offerings which are included in the Transparency in (Benefits) Coverage Act.

Candidate AI Usage Policy

At ICF, we are committed to ensuring a fair interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process. However, we understand that some candidates may require accommodation that involves the use of AI. If such an accommodation is needed, candidates are instructed to contact us in advance at [e-mail]. We are dedicated to providing the necessary support to ensure that all candidates have an equal opportunity to succeed.

Pay Range

There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position.

The pay range for this position based on full-time employment is:

$74,090.00 - $125,954.00

Virginia Client Office (VA88)