Administrative Specialist (Future Opportunity)

ICF; Arlington (VA); On-site; USD 61,000 - 104,000; Full time

Job summary

ICF seeks a Program Coordinator to support a federal cybersecurity client in Arlington, VA, providing day-to-day administrative and programmatic assistance. The role involves coordinating meetings, collaborating with client stakeholders, and ensuring timely deliverables.

Ideal candidates have a Bachelor's degree, at least two years of admin or project support experience, U.S. citizenship, and an active Secret clearance.

Qualifications

• U.S. Citizenship required and active Secret clearance.
• Bachelor's degree in a relevant field.
• Minimum 2 years of experience in administrative or project support.
• Ability to provide executive-level support and communicate with senior leadership.
• Highly organized, proactive, and detail-oriented.
• Proficiency in MS Office and Microsoft 365 tools.

Responsibilities

• Provide dedicated administrative support to senior client leadership.
• Coordinate logistics and planning of client leadership meetings.
• Support daily reporting and approvals of internal requests, documents, and program plans.
• Act as point of contact for client leadership and their teams.
• Support development of reports, project documents, and program materials.
• Coordinate dissemination of information to stakeholders; contribute to workflow improvements.
• Organize and track key project deadlines, metrics, and deliverables.
• Draft agendas, schedule meetings, and maintain meeting minutes.
• Set up and maintain organized project file systems.
• Liaise with internal and external stakeholders including the client.
• Assist with general administrative duties as assigned.

Skills

Executive communication

Organizational skills

Multitasking

Team collaboration

Analytical thinking

Written communication

MS Office

Education

Bachelor's degree

Tools

MS Office Suite

MS SharePoint

MS Teams

MS List

Job description

ICF seeks a highly motivated and proactive Program Coordinator who will directly support a federal cybersecurity client's day-to-day programmatic needs. The Administrative Specialist will be responsible for supporting administrative activities related to the coordination of government cybersecurity operations. This includes providing support for coordination of client meetings and tasks, liaising with client team members and their stakeholders, and providing program support to the overall project. Candidates must be located in the National Capital Region and be willing to work at the client site in Arlington, VA a minimum of one day per week but up to several, pending client needs.

Key Responsibilities

• Provide dedicated administrative support to our senior client leadership


• Coordinate logistics and planning of client leadership meetings and activities


• Support daily reporting requirements and facilitate leadership approvals of internal requests, documents, and program plans


• Act as point of contact for the client leadership and their teams and provide prompt, and comprehensive responses to all client needs and requests


• Support development of reports, project documents, and other program materials as needed


• Coordinate dissemination of information and program materials to key stakeholdersContribute to the design, implementation, and management of workflow processes to support efforts to continuously improve project management and organization


• Work with the ICF Team Lead to organize and track key project deadlines, metrics, and deliverables


• Manage meetings to include drafting and sending agendas, scheduling, and maintaining meeting minutes


• Set-up and maintain an organized system for management of project files and documentation


• Liaise with both internal and external stakeholders, including the client


• Provide support with other general administrative duties as assigned

What You'll Need

• Bachelor's degree in a relevant field


• Minimum of 2 years of experience in an administrative or project support role


• U.S. Citizenship required (required by federal government for position); active Secret clearance required

Successful Candidates Will Have

• Excellent oral and written communication skills, particularly with senior, executive-level client leadership


• Experience supporting a senior federal client in an executive administrative capacity, preferably in a national security environment


• Highly organized, detail-oriented, proactive, and responsive


• Strong analytical, critical thinking, problem-solving, and decision-making capabilities


• Ability to prioritize multiple tasks in a fast-paced environment while demonstrating the initiative to complete work with minimum supervision


• Ability to work well both individually and in a team environment


• Proficiency in MS Office Suite (Word, PowerPoint, Outlook, Excel, Project) and MS SharePoint, List, and Teams

Bot and Third-Party Applications

Please note that this application must be submitted directly by the applicant for consideration. Failure to do so may result in the application being excluded for consideration. Applicants needing an accommodation for disability or religious purposes in connection with the application process should contact [e-mail] for assistance.

Working at ICF

ICF is a global advisory and technology services provider, but we're not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future. We can only solve the world's toughest challenges by building a workplace that allows everyone to thrive. We are an equal opportunity employer. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read ourEEO policy. We will consider for employment qualified applicants with arrest and conviction records. Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation, please [e-mail] we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. Read more aboutworkplacediscriminationrights or our benefit offerings which are included in theTransparency in (Benefits) Coverage Act.

Candidate AI Usage Policy

At ICF, we are committed to ensuring a fair interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process. However, we understand that some candidates may require accommodation that involves the use of AI. If such an accommodation is needed, candidates are instructed to contact us in advance [e-mail]. We are dedicated to providing the necessary support to ensure that all candidates have an equal opportunity to succeed.

Pay Range

There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position.

The pay range for this position based on full-time employment is:

$61,232.00 - $104,094.00

Virginia Client Office (VA88)