Senior Purchasing Coordinator - State Parks Division (EMNRD #5495)

New Mexico Department of Justice; Santa Fe (NM); On-site; USD 52,000 - 72,000; Full time

Job summary

New Mexico State Parks is seeking a detail‑oriented administrative professional to manage purchasing, fixed assets, and fleet functions across the division. The role ensures centralized oversight of contracts, equipment purchases, inventory controls, and vehicle/fuel card management statewide.

The ideal candidate will have a bachelor’s degree in business or accounting and finance, plus at least one year of related experience and strong Excel skills for data analysis and reporting.

Qualifications

• Bachelor's degree in Business or Accounting and Finance.
• One year of experience in accounting, finance, purchasing, procurement, and/or warehouse clerking.
• Experience with state procurement, fixed asset management, and fleet coordination.
• Proficiency in Excel, including pivot tables and formulas.

Responsibilities

• Serve as the Division's Purchasing Agent, managing contracts, price agreements, procurement processes, and major equipment purchases.
• Oversee fixed asset management with annual inventories, transfers, and disposals, ensuring compliance with property requirements.
• Manage fleet operations including vehicle assignments, fuel card issuance/audits, and vehicle titling/registration.

Skills

Organizational skills

Detail-oriented

Excel pivot tables

Data analysis

Education

Bachelor's degree in Business or Accounting and Finance

Tools

SHARE FSCM

Job description

Press Control+M to start dragging object

For more Job Requirements & Classification Description:

Interviews are anticipated to be conducted within two weeks of closing date.

Outdoor recreation is a driving force in New Mexico's economy and State Parks is a key player. Connected to communities statewide, our 35 state parks are often economic drivers for local businesses, towns, and cities. Many rural communities rely on a state park as a major source of economic development. The State Parks mission is to protect and enhance natural and cultural resources, provide first-class recreational and education facilities and opportunities, and promote public safety to benefit and enrich the lives of visitors. State Parks is committed to this mission, employing professional, dedicated staff to ensure that parks are cared for and preserved to the highest professional standards. State Park programs provide safe, fun, and educational experiences for the whole family.

Why does the job exist?

This position exists to ensure the Division¿s operational integrity by managing all purchasing, fixed assets, and fleet functions. It provides centralized oversight for contracts, major equipment purchases, inventory accountability, and vehicle/fuel card management. The role supports compliance with state policies, maintains accurate property records, facilitates procurement processes, and ensures Division staff have the equipment, vehicles, and resources needed to operate effectively statewide.

How does it get done?

Serve as the Division's primary Purchasing Agent, managing contracts, price agreements, procurement processes, major equipment purchases, IT and communications equipment purchases/disposals, uniforms, and purchase order/voucher processing.
Oversee the Division's fixed asset management by coordinating annual inventories, tracking assets, managing transfers and disposals, ensuring compliance with property requirements, working with property managers statewide, and supporting surplus property processes.
Manage the Division's fleet operations, including vehicle assignments, fuel card issuance and audits, monthly receipt reconciliation, vehicle maintenance and disposal coordination, new vehicle titling and registration, supporting safety programs, and ensuring compliance with state vehicle policies.

Who are the customers?

Internal and external customers, visitors throughout the state of New Mexico and surrounding states who are campers, hikers, and boaters that come to visit the park for a variety of reasons. Local community businesses in surrounding areas of the park.

Ideal Candidate

The ideal candidate is highly organized, detail¿oriented, and skilled in managing complex administrative operations. They have strong knowledge of state procurement, fixed asset management, and fleet coordination processes. They are proficient in the State of NM's centralized financial system, SHARE Financial Supply Chain management (FSCM) . They can independently oversee contracts, inventory, vehicles, and equipment while ensuring compliance with all policies and deadlines. They are skilled in analyzing .csv data and building pivot tables and formulas in Excel. They communicate effectively with staff statewide, solve problems proactively, and maintain accurate records. This person is reliable, accountable, and able to juggle multiple responsibilities that support the Division¿s operational efficiency.

Bachelor's degree in Business or Accounting and Finance and one (1) year of experience in accounting, finance, purchasing, procurement, and/or warehouse clerking. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling five (5) years may substitute for the required education and experience.

Employment Requirements

• Must possess and maintain a valid New Mexico Driver's License.
• Must possess and maintain a current Defensive Driving Course Certificate from the State of New Mexico or must pass and receive Defensive Driving Course Certification within six (6) months of date of hire as a condition of continued employment.

Working Conditions

This position is primarily administrative to include: extended sitting, walking, standing, bending, reaching, driving, typing non-stop, lifting up to 30 pounds, pushing and pulling up to 50 pounds, working inside continuously, working outside occasionally, working in adverse weather conditions, working in extreme heat or cold, exposure to sunlight, risk of minor injury, risk of animal or insect bite, exposure to allergens, interaction with the public, working alone for extended periods, multiple demands from several people. This position requires the ability to see objects at close work. Sitting at a desk or computer workstation is essential.

Bargaining Unit Position

This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.

Supplemental Information

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