Senior Public Programs Coordinator

William A Farnsworth Library and Art Museum; Rockland (ME); On-site; USD 50,000 - 65,000; Full time

Job summary

Farnsworth Art Museum in Rockland, Maine seeks a Senior Public Programs Coordinator to design and deliver vibrant public programs, including lectures, workshops, concerts, and youth/art camps. This role works across departments to align exhibitions and initiatives, with some evenings and weekend hours required.

On-site with local travel as needed. Reporting to the Learning and Engagement Director, you will source artists, manage calendars, and ensure timely execution of events while delivering

Qualifications

• Experience planning public programs and events.
• Strong customer service mindset for diverse audiences.
• Interest in inclusive program offerings.
• Experience with youth and adult programming preferred.
• Familiarity with Zoom and webinar platforms.
• Understanding of CRM or Asana helpful.

Responsibilities

• Design, plan, and deliver public and studio programs for in-person and online platforms.
• Develop program content based on exhibitions and schedules, across teams.
• Balance accessibility goals with revenue considerations for programs.
• Source and contract teaching artists for art studio programs.
• Collaborate with community non-profits and local partners.
• Coordinate program calendars and marketing content.

Skills

Public program planning

Customer service

Youth & adult programming

Zoom / webinar tech

CRM / Asana familiarity

Job description

SENIOR PUBLIC PROGRAMS COORDINATOR

This creative full-time in-person role produces vibrant public programs including lectures, workshops, films, concerts, studio art classes, and partnership programs both on and at sites near Farnsworth Art Museum. Reporting to the Phyllis Wyeth Director of Learning and Engagement, they work with a highly collaborative team. Experience running both adult and youth programs preferred; program schedule is both in-person events and online. This position will rely on creativity, organizational and problem-solving skills; willingness to address issues diplomatically as they arise and seek new solutions to support visitors, guest speakers, and contracted artists. This staff member will have the ability to identify new areas for program growth to deepen engagement or expand audiences. Cross collaboration with other staff and departments is necessary. Due to the nature of public programs at the museum, some evenings and weekend programming will be required. Because this position interacts with the public, this person is expected to be on-site, based in Rockland with some area program travel.

Responsibilities:

• Design, plan, and deliver public and studio programs for in-person and online platforms; including guest lectures, workshops, concerts, art camps/workshops
• Develop programmatic content based on current and future exhibitions and collections schedules as well as museum’s prioritized initiatives, working across teams to support the mission of the museum
• Develop an understanding of earned revenue goals for programs as well as ability to balance accessibility goals of ticket price points
• Source and contract with teaching artists for a variety of art studio programs
• Collaborate with community non-profits, arts centers, local partners
• Organize program schedule with cross-communication within the team and other departments including Curatorial, Advancement, Communications and Visitor Services
• Update shared museum calendars for public programs
• Produce program listings on shared museum database and coordinate for marketing program listing and provide content for press release information
• Ensure that deliverables are executed in a timely manner for all program deadlines; post in local online event calendars
• Submit contractor invoices, ensuring prompt payment
• Schedule Public Programs meetings with department and staff members
• Ensure follow-up with visitors or program participants as needed; provide customer service needs as necessary
• Strategize with supervisor and department on public program offerings
• Administer and coordinate logistics via email, Zoom, and phone, all public programs. This includes communications with artists and performers, community partner engagement, class participants, and sourcing venues
• Produce work orders for set up and break down of all programming events including lectures and public programs, studio workshops, films, concerts
• Coordinate necessary staffing and run of show to ensure that programs run smoothly
• Schedule debrief meetings after a major program to review opportunities and challenges after an event finishes
• Monitor art supplies and inventory materials; track and maintain studio inventory

Desired Qualifications:

• Experience planning programs and/or events with the public
• Ability to provide excellent customer service
• Strong desire to work with the public of all ages and backgrounds, in an environment supportive of a an inclusive roster of programs
• Experience working with both youth and adult programming preferred
• Experience administering online Zoom, webinar programs, and comfort with technology
• Understanding of CRM database and/or Asana helpful, shared museum cloud platforms

About the Farnsworth

Founded as a bequest of Lucy Copeland Farnsworth, the Museum opened its doors in 1948 in Rockland, Maine, with a singular mission to celebrate Maine’s role in American art. The Farnsworth’s primary purpose is to be a repository for American art objects related to Maine and a resource for all, including local and state residents, as well as tourists visiting from throughout the United States and abroad.

Throughout the Museum’s history, it has championed the unique role that Maine plays in the larger story of American art. The Farnsworth’s collection of almost 16,000 works focuses on American art from the 18th century to the present, in all media, with a special emphasis on artists with deep connections to Maine. From purchasing works by a young Andrew Wyeth–becoming the first museum to do so–to collecting pieces by pivotal Maine artists such as Fitz Henry Lane, George Bellows, Rockwell Kent, Lynne Drexler, Lois Dodd, Daniel Minter, Ann Craven, and Jeremy Frey, the Museum has and will continue to represent the excellence of the arts in Maine. We are also broadening and diversifying collections to more fully reflect the breadth of Maine artists working today and the interests of our growing and multicultural audience.

The Museum also cares for two historic properties: the Farnsworth Homestead, listed on the National Register of Historic Places in 1973, and the Olson House, joining the campus in 1991 and designated as a National Historic Landmark in 2011.

The Farnsworth is the first art museum in Maine to receive accreditation by the American Alliance of Museums, which recognizes institutions that have demonstrated a commitment to excellence, accountability, and the highest professional standards in education, public service, and collections care.

SENIOR PUBLIC PROGRAMS COORDINATOR

This creative full-time in-person role produces vibrant public programs including lectures, workshops, films, concerts, studio art classes, and partnership programs both on and at sites near Farnsworth Art Museum. Reporting to the Phyllis Wyeth Director of Learning and Engagement, they work with a highly collaborative team. Experience running both adult and youth programs preferred; program schedule is both in-person events and online. This position will rely on creativity, organizational and problem-solving skills; willingness to address issues diplomatically as they arise and seek new solutions to support visitors, guest speakers, and contracted artists. This staff member will have the ability to identify new areas for program growth to deepen engagement or expand audiences. Cross collaboration with other staff and departments is necessary. Due to the nature of public programs at the museum, some evenings and weekend programming will be required. Because this position interacts with the public, this person is expected to be on-site, based in Rockland with some area program travel.

Responsibilities:

• Design, plan, and deliver public and studio programs for in-person and online platforms; including guest lectures, workshops, concerts, art camps/workshops
• Develop programmatic content based on current and future exhibitions and collections schedules as well as museum’s prioritized initiatives, working across teams to support the mission of the museum
• Develop an understanding of earned revenue goals for programs as well as ability to balance accessibility goals of ticket price points
• Source and contract with teaching artists for a variety of art studio programs
• Collaborate with community non-profits, arts centers, local partners
• Organize program schedule with cross-communication within the team and other departments including Curatorial, Advancement, Communications and Visitor Services
• Update shared museum calendars for public programs
• Produce program listings on shared museum database and coordinate for marketing program listing and provide content for press release information
• Ensure that deliverables are executed in a timely manner for all program deadlines; post in local online event calendars
• Submit contractor invoices, ensuring prompt payment
• Schedule Public Programs meetings with department and staff members
• Ensure follow-up with visitors or program participants as needed; provide customer service needs as necessary
• Strategize with supervisor and department on public program offerings
• Administer and coordinate logistics via email, Zoom, and phone, all public programs. This includes communications with artists and performers, community partner engagement, class participants, and sourcing venues
• Produce work orders for set up and break down of all programming events including lectures and public programs, studio workshops, films, concerts
• Coordinate necessary staffing and run of show to ensure that programs run smoothly
• Schedule debrief meetings after a major program to review opportunities and challenges after an event finishes
• Monitor art supplies and inventory materials; track and maintain studio inventory

Desired Qualifications:

• Experience planning programs and/or events with the public
• Ability to provide excellent customer service
• Strong desire to work with the public of all ages and backgrounds, in an environment supportive of a an inclusive roster of programs
• Experience working with both youth and adult programming preferred
• Experience administering online Zoom, webinar programs, and comfort with technology
• Understanding of CRM database and/or Asana helpful, shared museum cloud platforms

About the Farnsworth

Founded as a bequest of Lucy Copeland Farnsworth, the Museum opened its doors in 1948 in Rockland, Maine, with a singular mission to celebrate Maine’s role in American art. The Farnsworth’s primary purpose is to be a repository for American art objects related to Maine and a resource for all, including local and state residents, as well as tourists visiting from throughout the United States and abroad.

Throughout the Museum’s history, it has championed the unique role that Maine plays in the larger story of American art. The Farnsworth’s collection of almost 16,000 works focuses on American art from the 18th century to the present, in all media, with a special emphasis on artists with deep connections to Maine. From purchasing works by a young Andrew Wyeth–becoming the first museum to do so–to collecting pieces by pivotal Maine artists such as Fitz Henry Lane, George Bellows, Rockwell Kent, Lynne Drexler, Lois Dodd, Daniel Minter, Ann Craven, and Jeremy Frey, the Museum has and will continue to represent the excellence of the arts in Maine. We are also broadening and diversifying collections to more fully reflect the breadth of Maine artists working today and the interests of our growing and multicultural audience.

The Museum also cares for two historic properties: the Farnsworth Homestead, listed on the National Register of Historic Places in 1973, and the Olson House, joining the campus in 1991 and designated as a National Historic Landmark in 2011.

The Farnsworth is the first art museum in Maine to receive accreditation by the American Alliance of Museums, which recognizes institutions that have demonstrated a commitment to excellence, accountability, and the highest professional standards in education, public service, and collections care.