Senior Proposal Specialist

Wharton-Smith, Inc.; Sanford (FL); On-site; USD 85,000 - 110,000; Full time

Job summary

Wharton-Smith Construction Group is seeking a Sr. Proposal Specialist located at our Sanford, FL headquarters to lead all phases of proposal preparation for commercial and water treatment projects.

You will manage writing, production and distribution of competitive marketing proposals and presentations in a fast-paced environment. Ideal candidates have 5+ years of proposal experience, construction industry knowledge, and the ability to coordinate multi-disciplinary teams while supporting sales

Qualifications

• Bachelor's degree in a related field is required.
• 5+ years directly related experience in management and development of proposals.
• Experience leading large proposal/bid efforts ($40M+).
• Experience leading proposals for cooperatives, JVs and contracts.
• Excellent written and oral communication skills for diverse audiences.
• Willingness to travel up to 25% and work in a fast-paced environment.

Responsibilities

• Coordinate to compile and track proposal materials per deadlines.
• Assemble proposal documents in various formats with teams.
• Write and edit project summaries and resumes of personnel.
• Ensure consistency with bid requirements and corporate branding.
• Proofread and standardize proposal text for grammar and style.
• Maintain and update the project library across proposal stages.
• Attend milestone events and client selection forums.
• Oversee submission production and awards processes.
• Supervise Proposal Coordinators and Assistants as needed.
• Support general marketing and communications tasks.
• Travel and overtime may be required.

Skills

Proposal writing

Bid management

Team leadership

Communication

Editing

Education

Bachelor's degree in Business Administration, Marketing, English or related field

Tools

Microsoft Word

Adobe InDesign

PowerPoint

Excel

Outlook

Job description

Wharton-Smith Construction Group is seeking a candidate with 5 or more years of experience writing proposals, with preference for experience in the construction industry. The selected candidate will report to the Proposal Production Manager.

As a Sr. Proposal Specialist located in our corporate headquarters in Sanford, FL you will have the opportunity to work on a team in pursuit of projects for commercial construction and water treatment plant construction projects. You will lead all phases of proposal preparation, from start to finish, to include writing, production and distribution of competitive marketing proposals and presentations.This position manages and supports special projects and will be a key contributor to sales and marketing initiatives in a demanding fast-paced environment.

RESPONSIBILITIES:

• Under the direction of the Proposal Production Manager, you will coordinate to compile and track materials for proposals per deadlines, ensuring that client's request for proposals is fully met and follow the project through its complete lifecycle.


• Assembling proposal documents in various software formats, and working with others assembling proposal, presentation and marketing documents


• Write and edit project summaries, resumes of project personnel, and other supporting information.


• Ensure that the proposal material being presented is consistent with the requirements of the bid or of the potential client and is consistent with corporate branding rules and best practices.


• Proofread, edit, and standardize proposal text for proper grammar, spelling, comprehension, and style.


• Assist in updating and maintaining the project library at proposal, build and post-construction stages.


• Attend project milestone events for assigned projects.


• Attend and present at client selection forums.


• Award submission production and submissions


• Supervision of work product of Proposal Coordinators and Proposal Assistants as needed.


• General marketing and communication tasks will be assigned as needed.


• Some travel and overtime may be required.

QUALIFICATIONS:

• Bachelor’s degree required Business Administration, Marketing, English or a related field.


• 5+ years directly related experience in management and development of proposals. Construction industry experience is highly desired.


• Experience leading large proposal/bid efforts ($40M+), and leading and developing multi-disciplinary teams.


• Experience leading proposal efforts for both cooperative agreements, JVs and contracts.


• Excellent written and oral communication skills and the ability to interact with people of all technical levels.


• Excellent interpersonal skills, especially the ability to advocate, negotiate, listen and collaborate with a variety of individuals and groups.


• Ability to write, proofread, and edit proposal and presentation content.


• Experience in preparing and coaching teams to deliver formal interviews and presentations.


• Ability to work both independently and in a complex team environment and to manage multiple tasks.


• Comfortable working in fast paced and highly entrepreneurial work environment.


• Ability to travel up to 25%.


• Must be able to work for an US Employer.


• Fluency in English required.

EDUCATION:

• Bachelor's Degree in English, Marketing, Communications, Business Administration or a related field from an accredited institution

PREFERRED QUALIFICATIONS:

• 5 or more years of experience creating, writing and editing proposals for a construction, engineering or design firm.

KNOWLEDGE AND SKILLS:

• Advanced knowledge and experience within the proposal, qualifications and capture management field


• Advanced knowledge and experience within the Engineering, Architectural, Construction or Manufacturing industry


• Strong organizational and prioritization skills


• Proven ability to perform under pressure with multiple deadlines and shifting priorities.


• Proven ability to work on a team to accomplish goals.


• Proven communication skills, both verbal and written


• Excellent interpersonal skills: ability to interface with clients, both external and internal


• Strong work ethic and willingness to take ownership for wide-ranging responsibilities.


• Proven ability to work in a fast-paced environment with extreme multi-tasking with multiple deadlines.


• Proven ability to maintain effective working relationships with teammates, clients, and vendors.


• Ability to work Monday through Friday from 8 a.m. to 5 p.m. and overtime as needed.


• Attention to detail, including proofreading, grammar and formatting documents.


• High proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and other applicable tools


• Proficiency in Adobe Creative Suite, particularly the Adobe InDesign application

Equal Opportunity Employer/Veterans/Disability

Wharton-Smith provides equal opportunity to qualified disabled veterans, Pre-JVA special disabled veterans and individuals with disabilities to online application systems by making reasonable accommodation to ensure equal access for submitting to job openings. (i.e., wheelchair accessibility, website accessibility, etc).

Our recruiting process is centralized and is handled by our HR Department. If we are sent unsolicited resumes from recruiters, we will not pay any recruiting fees. Unsolicited resumes are any resumes sent to us by a recruiter who has not been pre-approved by HR, has not signed our contract, and has not been requested by our HR Department to search for a specific position.