Senior Property Manager

Beacon Communities LLC; Richmond (VA); On-site; USD 88,000 - 93,000; Full time

Benefits offered by this job

Health & Wellness Benefits

13 paid holidays per year

401k with company match

Life Insurance—company-paid

Employee Assistance Program (EAP)

Job summary

Beacon Communities LLC is seeking a Senior Property Manager for Belt Atlantic in Richmond, VA. You will manage fiscal and physical operations for a multi-asset portfolio, supervise staff, and ensure regulatory compliance with HUD and LIHTC guidelines.

Responsibilities include budgeting, reporting, lease administration, and coordinating resident services while developing strong community partnerships and overseeing property safety and performance metrics.

Qualifications

• Bachelor’s degree preferred but not required; equivalent knowledge or experience.
• Three years of related work experience.
• Experience managing leasing/admission, maintenance, and administrative/contract staff preferred.

Responsibilities

• Manage financial operations and prepare budgets following company rules and HUD/LIHTC guidelines.
• Develop, monitor and oversee site management programs, policies, plans, and contracts.
• Prepare annual operating budgets and monitor adherence to the budget; perform budget reprojections.
• Assist in 10-year capital needs studies and strategic capital planning for the property.
• Ensure agency regulation compliance and deadlines in collaboration with Compliance.
• Prepare weekly and monthly reports including management, marketing, delinquency, occupancy metrics.
• Oversee rental/management office, renting procedures, and waitlists.
• Oversee ADA/Section 504 accommodations and agency billing where applicable.
• Lead staff, conduct performance evaluations, and employee training.

Skills

Organizational skills

Management abilities

Verbal & written communication

Education

Bachelor’s degree preferred

Tools

Microsoft Word

Excel

Yardi

Job description

Senior Property Manager, Belt Atlantic - Richmond, VA

General Statement of Duties: Works independently to manage and resolve all site management related issues. This individual should be familiar with housing management, budgeting, housing agency regulations related terminology and have a commitment to community building and will be responsible for the fiscal and physical management of two or more assets and/or a single property exceeding 300 units, or a single property with complex programs/partnerships (permanent supportive housing, industry/community relationships, commercial/retail tenants, etc.).

Supervision Received: Reports to Regional Manager.

Supervision Exercised: Manages direct reports as assigned, including Property Managers, Assistant Property Managers, and Maintenance Supervisors, when applicable.

Essential Functions of the Position

• Manages financial operations of the site following company and government agency rules, regulations and guidelines.
• Develops, monitors and oversees all site management related programs, policies, plans, rules, regulations, contracts and agreements in accordance with corporate policies.
• Prepares annual operating budget and monitors adherence to the budget, including performing budget reprojections.
• Assists in preparing 10 year capital needs studies alongside the Operations and participates in strategic capital planning for the property.
• Assists in ensuring agency regulation compliance and deadlines for documentation through collaboration with the Compliance Department.
• Prepares weekly and monthly reports as needed, including but not limited to management metrics, marketing metrics, delinquency/ occupancy metrics, bad debt write-offs, and expense reports.
• Reconciles reports to General Ledger and approves vendor invoices and cash receipt batches.
• Monitors energy/utility consumption.
• Supervises rent collection.
• Monitors turnovers and major replacements.
• Provides information and fulfills requests from corporate office staff.
• Optimizes revenue occupancy, Net Operating Income and Cash Flow.
• Represents Beacon Communities to the public and collaboratively develops a partnership with local public officials, local businesses and agencies.
• Meets with Resident Services Coordinator to establish property work plans and develop course of action.
• Responds to questions and complaints from the public.
• Manages the rental program utilizing forms, documents, and computer programs following company, HUD, LIHTC, and/or Public Housing guidelines to assure eligibility for continued occupancy.
• Oversees all aspects of rental/management office. Monitors rental programs, waiting lists and administers all renting and leasing procedures.
• Oversees the Administration of the ADA/Section 504 reasonable accommodation policy in coordination with the Compliance Department.
• Oversees leasing process, income certifications/recertifications, and approves agency billing where applicable.
• Ensures affirmative action compliance and reporting.
• Oversees move-ins/outs, security deposits, transfers, rent changes.
• Oversees building, grounds maintenance and security of property and follows company and HUD rules, regulations and guidelines to ensure grounds and units are properly maintained.
• Monitors and ensures execution of all aspects of site safety, accident and insurance reporting and emergency and media training.
• Negotiates contracts for services and supplies.
• Oversees service orders in Yardi.
• Fosters a positive, active and collaborative relationship with residents and coordinates residents’ services for units.
• Conducts resident meetings.
• Responds to questions and complaints from residents.
• Manages staff and oversees hiring, termination, status changes and performance management decisions.
• Conducts performance and compensation appraisals.
• Sets standards for work performance and communicates standards to employees.
• Conducts weekly staff meetings.
• Trains and develops employees, including new hire 90-day assessment/feedback.
• Performs site inspections for continued compliance following company, HUD, and LIHTC rules and regulations, policies and procedures.
• Handles all aspects of site and unit inspections.
• Interacts with housing and human service agency personnel, lenders and investors.
• Assists with marketing activities to promote the property.

Minimum Qualifications

Education

Bachelor’s degree in related field preferred but not required (Business Administration, Real Estate or Public Administration preferable), or equivalent knowledge or experience.

Experience

Three years of related work experience. Experience as a manager of a public or private apartment/condo complex with responsibilities for leasing/admission, maintenance, management of administrative, maintenance or contract employees, or an equivalent combination of education and experience.

Qualifications, Abilities and Skills

Must be familiar with housing management, budgeting, housing agency regulations and if applicable, affordable housing programs such as section 8, LIHTC, etc. The candidate must possess strong organizational and management skills and the demonstrated ability to work as a critical member of a team that is committed to building strong communities. Proficient with Microsoft Word and Excel. Yardi proficiency preferred. Excellent verbal and written communication skills.

Working Conditions

Ability to physically inspect the properties in their entirety to include walking/climbing stairs, and ability to withstand all weather conditions. Must respond to ‘after hours’ emergencies.

Special Requirements

Must possess and maintain a vehicle and valid driver’s license with an insurable driving record history to obtain and maintain employment.

Core Competencies (Beacon Core Competencies required for all positions)

Teamwork, Integrity/Ethics, Dependability, Customer Focus, Adaptability/Flexibility.

Management Competencies

Decision-Making/Judgement, Communication, Budgets/Cost Control, Managing for Results, People Development.

Senior Property Manager Functional Job Competencies

Job Knowledge, Problem Solving/Analysis, Interpersonal Skills, Computer Skills, Hiring.

Compensation

$88,000 - $93,000 annual salary

Actual compensation is influenced by a variety of factors including but not limited to skills, experience, qualifications, and geographic location.

Benefits Offered

• Health & Wellness Benefits. We offer plans for quality medical, dental, and vision coverage to all employees regularly scheduled to work a minimum of 24 hours or more per week. HSA/FSA options are also available.
• Work-Life Balance. On top of offering 13 paid holidays per year, we have an attractive paid time off policy that includes vacation days, personal days, sick time, wellness days, summer flex time, volunteer days and early close Fridays.
• Retirement planning. We offer a 401k program with a company match.
• 100% Company-Paid Life Insurance. With affordable options to elect voluntary life, critical illness, hospital care or accidental injury coverage.
• Access to an Employee Assistance Program (EAP), Childcare & Eldercare Support, Career Development and Advancement Opportunities and more!

Beacon Communities LLC is an Equal Opportunity Employer that seeks a diverse pool of candidates. We are committed to a policy of equal employment opportunity without regard to race, color, ancestry, national origin, religion, disability, gender, gender identity, sexual orientation, age, veteran status or other protected class. All qualified applicants are encouraged to apply. Beacon Communities LLC participates in the E-Verify program.