Senior Property Administrator

Colliers; Chicago (IL); On-site; USD 34,000 - 44,000; Full time

Benefits offered by this job

Employer-sponsored medical benefits (H

401(k) with employer match

Paid time off: 10 sick days, 15 days’/

Paid holidays and personal days

Job summary

Colliers in Rosemont, IL is seeking a Senior Property Administrator to manage day-to-day operations for a commercial office portfolio. The role demands organization, proactive work habits, and strong collaboration with the property management team to ensure efficient operations and high tenant satisfaction.

You will handle invoices, AR support, records management, and recurring reporting while maintaining deadlines and accuracy across multiple tasks in a fast-paced environment.

Qualifications

• Previous experience in commercial real estate, property management, or an administrative support role is preferred, but not required.
• Strong organizational and time management skills, with the ability to prioritize multiple responsibilities and deadlines.
• Excellent written and verbal communication skills.
• Strong attention to detail and a commitment to accuracy, particularly when handling financial and administrative tasks.
• Strong decision-making capabilities and the ability to provide a high level of service to tenants.

Responsibilities

• Process a high volume of invoices on a weekly basis, ensuring accurate coding and timely submission.
• Assist with accounts receivable tracking, payment inquiries, and other financial administrative functions.
• Maintain vendor and tenant records, track certificates of insurance, and monitor compliance requirements.
• Assist the property management team with financial documentation, expense tracking, and other recurring reporting requirements.
• Maintain accurate records, manage recurring deadlines, track outstanding items, and proactively identify and follow up on tasks requiring attention.
• Develop and maintain strong relationships with property owners, tenants, vendors, and contractors.
• Respond to tenants' needs in a timely manner to ensure lease obligations are met.
• Successfully manage all administrative tasks, including work orders, service requests, processing building access requests, and maintaining property records.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Customer service

Deadline-driven

Team collaboration

Adaptability

Tools

Yardi

Angus

Microsoft Excel

Microsoft Outlook

Job description

Make your next move an expert one.

Why Colliers?

Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

• This position is for a Senior Property Administrator based in Rosemont, Illinois***

About This Role

As a Property Administrator, you will be involved in all aspects of the day-to-day operations for a commercial office portfolio. You are highly organized, detail-oriented, and proactive with the ability to manage a high volume of administrative and operational responsibilities while maintaining accuracy and meeting deadlines.

Whether you’re beginning your career in commercial real estate or bringing previous experience, you are eager to learn, take initiative, and contribute to a collaborative team. You thrive in a fast-paced environment and take ownership of your responsibilities. You are comfortable balancing competing priorities, communicating professionally with tenants and vendors, and working collaboratively with the property management team to ensure efficient property operations and exceptional tenant service.

• Process a high volume of invoices on a weekly basis, ensuring accurate coding and timely submission
• Assist with accounts receivable tracking, payment inquiries, and other financial administrative functions
• Maintain vendor and tenant records, track certificates of insurance, and monitor compliance requirements
• Assist the property management team with financial documentation, expense tracking, and other recurring reporting requirements
• Maintain accurate records, manage recurring deadlines, track outstanding items, and proactively identify and follow up on tasks requiring attention
• Develop and maintain strong relationships with property owners, tenants, vendors, and contractors.
• Respond to tenants' needs in a timely manner to ensure lease obligations are met.
• Successfully manage all administrative tasks, including work orders, service requests, processing building access requests, and maintaining property records

What You’ll Bring

• Previous experience in commercial real estate, property management, or an administrative support role is preferred, but not required
• Strong organizational and time management skills, with the ability to prioritize multiple responsibilities and deadlines
• Excellent written and verbal communication skills
• Strong attention to detail and a commitment to accuracy, particularly when handling financial and administrative tasks
• Strong decision-making capabilities and the ability to provide a high level of service to tenants.
• Excellent customer service skills; proactive, results-oriented, and resourceful.
• The ability to meet deadlines without compromising accuracy or quality
• Familiarity with real estate software such as Yardi, Angus, and similar platforms is a plus
• Proficiency in Microsoft Office, particularly Excel and Outlook
• Experience with contracts, lease agreements, accounts payable, and invoice processing is a plus
• The ability to adapt to changing priorities and maintain a positive, collaborative attitude in a fast-paced environment

Benefits

• Employees (and their families) are provided options for employer subsidized medical benefits including RX, dental, vision as well as employer paid basic life/AD&D insurance and short-term/long-term disability. Employees are able to enroll in our company’s 401k plan, which includes an employer match. Employees will also receive 10 days of sick leave and a minimum of 15-days vacation annually.
• Certain senior-level roles are eligible for unlimited time off.
• Employees will also enjoy 10 paid holidays plus two personal flex days throughout the calendar year.
• Twelve weeks (for birth parents) and 4 weeks (for non-birth parents, including adoptive/foster parents) of paid parental leave will also be available for use after successful completion of 90 days of employment. Individuals may be eligible for different or additional benefits under applicable state law.

Hourly Rate range for this role: $24.96 - $31.72 per hour

Area/Location Specific: Rosemont, Illinois

Our salary ranges are determined by role, level, and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

Colliers International provides equal employment opportunity to all persons. No employee or applicant for employment will be discriminated against because of race, creed, origin, marital status, sexual orientation, age, otherwise qualified disabled or veteran status or any other characteristic protected by law.

AI DISCLOSURE STATEMENT

Colliers does not use AI-enabled tools to automatically screen, sort, or decline applications. All hiring decisions are made by our Talent Acquisition team.

Make your next move an expert one and join us as we lead the industry into the future.

Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.

Applications will be accepted on an ongoing basis.

Direct applicants only please, no agencies.

Colliers respects diversity and is an equal opportunity employer. No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact [e-mail] for assistance.