Senior Project Manager, Business Transformation

Algolia; Oregon; Hybrid; USD 130,000 - 160,000; Full time

Job summary

Algolia is seeking aSenior Project Manager to lead multiple transformation workstreams, ensuring the successful delivery of initiatives that redesign processes, implement systems, and drive organizational change. You will collaborate with the Transformation Lead and stakeholders to secure outcomes that stick and deliver measurable business impact.

Responsibilities include scoping projects, building detailed plans, managing RAID, running status updates, and coordinating with IT, Ops, and Finance

Qualifications

• 6+ years of project management experience, incl. business transformation, process improvement, or systems implementation
• 6+ years managing multiple end-to-end project life cycles
• Experience with cross-functional teams to drive financial and operational results
• Identify risks and contingency plans for projects
• Ability to engage senior stakeholders and vendors
• Experience budgeting, scoping, scheduling and delivery from initiation to closure
• Proven ability to balance competing priorities and align stakeholders
• Strong PM fundamentals: charters, schedules, budgets, risk registers, change control
• Comfort with both waterfall and Agile delivery environments
• Excellent written and verbal communication, translating complexity for executives
• Experience with project tracking tools (Smartsheet, Jira/Confluence)
• Based in US Eastern Time

Responsibilities

• Own end-to-end delivery of assigned projects: scope, schedule, budget, risk, quality
• Translate transformation charter into detailed project plan with milestones, owners, dependencies
• Run regular status reporting and elevate risks and blockers
• Facilitate cross-functional sessions with Ops, IT, Finance and other teams
• Maintain RAID log and drive mitigation actions to closure
• Manage resource needs with capacity planning
• Partner with change management to ensure adoption of deliverables
• Conduct stage reviews and present go/no-go recommendations
• Run post-implementation reviews and capture lessons learned
• Oversee multiple projects to ensure on-time, on-budget delivery
• Liaise with stakeholders to define scope, timeline, resources and risk plans
• Define roles within each initiative
• Lead multiple streams with turnarounds to meet timelines
• Identify risks and contingency plans for delays
• Develop strategies for efficient resource planning
• Apply change management to stakeholder expectations throughout the life cycle

Skills

End-to-end delivery

Stakeholder management

Budgeting & scheduling

Risk & issue management

Leadership & influence

Communication

Agile / Waterfall

Tools

Smartsheet

Jira

Confluence

Job description

Algolia is the retrieval intelligence layer that turns intent into trusted, decision-grade outcomes. Powering more than 1.7 trillion queries a year for over 18,000 customers with millisecond latency and 99.999% reliability, we are the recognized leader for Search and Product Discovery by top industry analyst firms. The Algolia platform turns a company's products, content, and business rules into data that humans, applications and AI agents can act upon. The result is trusted customer experiences with stronger conversions for measurable business impact. We're looking for a Senior Project Manager to lead individual workstreams within our broader business transformation program. You will help support the implementation, development and iteration of workstreams within a program within the overall business transformation strategy. You'll be responsible for planning, executing, and delivering projects that improve how the business operates - spanning process redesign, systems implementation, and organizational change; while working closely with the Transformation Lead and business stakeholders to ensure outcomes stick.

YOUR ROLE WILL CONSIST OF:

• Own the end-to-end delivery of assigned projects: scope, schedule, budget, risk, and quality
• Translate a transformation charter into a detailed project plan with clear milestones, owners, and dependencies
• Run regular status reporting (RYG statuses) and elevate risks and blockers before they become critical
• Facilitate cross-functional working sessions with stakeholders across Ops, IT, Finance, and other impacted teams
• Maintain project's RAID log (risks, assumptions, issues, dependencies) and drive mitigation actions to closure
• Manage resource needs in coordination with the team's capacity planning process
• Partner with change management resources to ensure adoption, not just technical completion of project deliverables
• Conduct stage reviews and present go/no-go recommendations to the steering committee
• Run post-implementation reviews and capture lessons learned for the broader team members
• Oversee implementation, delivery and closure of multiple projects to ensure they are delivered on time, within budget, and on schedule
• Liaise with stakeholders to define the scope, timeline, resources required and define any risk management plans
• Define clear roles and responsibilities of the participating team members within each initiative
• Lead multiple project streams with successful turnarounds to achieve timelines
• Identify risks, prepare contingency and recovery plans in the event of project delays
• Develop strategies to ensure efficient resource planning and allocation in alignment with the team's strategy
• Apply change management processes to manage stakeholders' expectations throughout the life cycle of a project, specifically managing changes to a project (added feature/requirements, extended deadline, added budget)

YOU MIGHT BE A FIT IF YOU HAVE:

• 6+ years of project management experience, ideally including business transformation, process improvement, or systems implementation projects
• 6+ years of experience in managing multiple end-to-end project life cycles
• Preferred experience in Business Transformation projects and implementation experience working with multiple teams to focus on driving financial and operational results including behavioral changes such as design change strategy, assessing stakeholder impact, and organizational readiness
• Identify project risks, prepare contingency and project recovery plans
• Ability to quickly gain the trust and respect of senior stakeholders internally and with outside vendors
• Experience in budgeting, scoping, scheduling and driving projects from initiation to delivery
• Proven ability to manage multiple stakeholders with competing priorities and drive alignment across business users, vendors, and stakeholders
• Strong working knowledge of project management fundamentals: charters, schedules, budgets, risk registers, change control
• Comfort working in both structured such as waterfall and iterative (Agile) delivery environments
• Excellent written and verbal communication, able to translate technical or operational complexity into clear updates for executive audiences
• Experience with project tracking tools (e.g., Smartsheet, Jira/Confluence) and standard reporting formats
• Strong leadership, communication, and interpersonal skills
• Based in US Eastern Time

What Success Looks Like in the First 6 Months

• Fully onboarded onto a few active transformation workstreams
• Established a reliable status reporting cadence with team members
• Feeling comfortable with follow ups within cross-functional team members involved in a workstream

Algolia does not discriminate on the basis of race, color, religion, sex, age, national origin, military status, veteran status, disability status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law.

The annual base salary compensation range for this role reflects market pay data within this location. The exact compensation offered for this role may vary depending on specific location and job-related knowledge, technical skills, and experience; and is only one part of our Total Rewards philosophy to compensate and recognize employees for their work. Base Salary Pay Range$129,500—$160,000 USD

FLEXIBLE WORKPLACE STRATEGY:

Algolia's flexible workplace model is designed to empower all Algolians to fulfill our mission to power search and discovery with ease. We place an emphasis on an individual's impact, contribution, and output, over their physical location. Algolia is a high-trust environment and many of our team members have the autonomy to choose where they want to work and when. We have a global presence with offices in Paris, NYC, London, Sydney and Bucharest, however we also offer many of our team members the option to work remotely either as fully remote or hybrid-remote employees. Positions listed as "Remote" are only available for remote work within the specified country. Positions listed within a specific city are only available in that location - depending on the role it may be available with either a hybrid-remote or in-office schedule.

WE'RE LOOKING FOR SOMEONE WHO CAN LIVE OUR VALUES:

• GRIT - Problem-solving and perseverance capability in an ever-changing and growing environment
• TRUST - Willingness to trust our co-workers and to take ownership
• CANDOR - Ability to receive and give constructive feedback
• CARE - Genuine care about other team members, our clients and the decisions we make in the company
• HUMILITY - Aptitude for learning from others, putting ego aside

We're looking for talented, passionate people to help build the world's best search and discovery technology. We value autonomy, diversity, and collaboration. We're committed to creating an inclusive workplace where everyone is respected and supported—regardless of race, age, ancestry, religion, sex, gender identity, sexual orientation, marital status, color, veteran status, disability, or socioeconomic background.