Senior Project Coordinator/Supervisor

Guidehouse; McLean (VA); On-site; USD 98,000 - 163,000; Full time

Benefits offered by this job

Medical, Rx, Dental & Vision Insurance

401(k) Retirement Plan

Parental Leave

Paid Holidays

Job summary

Guidehouse is seeking a Senior Project Coordinator to join our PMO in a role supporting Federal Partner agency missions. You will coordinate resources, manage documentation, and assist with cost estimation, burn reports, and SOPs, while ensuring timely project delivery and executive reporting.

Collaboration across Operations, Strategy, Contracts, Development, and Partner Services is essential. The position requires five years of project coordination experience, a Bachelor’s degree or equivalent,

Qualifications

• Bachelor's degree or equivalent; five years of relevant experience in lieu of degree accepted.
• Minimum five years in project coordination or PMO support.
• Advanced Microsoft Excel and burn report tooling experience.
• Experience with federal client-facing documentation and reporting is a plus.

Responsibilities

• Coordinate project resources, including direct reports and subcontractors; monitor time submissions and performance support.
• Support PMO leadership; align with federal stakeholders to deliver project objectives.
• Create and review proposals, cost estimates, burn reports, SOWs, and SOPs.
• Assist onboarding, coordinate cross-team activities, and maintain project docs and status reports.
• Prepare weekly/monthly status updates; track risks, issues, and action items.
• Support financials: funding, burn rates, forecasts, invoices, and timesheet management.

Skills

Organizational skills

Verbal and written communication

Project coordination

Advanced Excel

Education

Bachelor's degree or equivalent

Tools

Jira

Salesforce

SharePoint

Microsoft Project

Job description

Job Family:IT Project ManagementTravel Required:Up to 10%Clearance Required:Ability to Obtain Public TrustWhat You Will Do:We are seeking a Sr. Project Coordinator/ Supervisor to join our Project Management Office (PMO) to support and manage projects directly related to the execution of Federal Partner agency mission activities. This role will provide project coordination, operational, and documentation support to PMO leadership and collaborate with internal teams and federal stakeholders to manage cost estimation, proposal reviews, project delivery, reporting, onboarding, and process improvement activities.Key ResponsibilitiesManage project resources/direct reports and subcontractors, including work allocation monitoring of activities; timesheet approvals, performance support, professional development, resource activation, and timely completion of commitments.Support PMO leadership in coordinating activities and project operations directly related to the execution of Federal Partner agency mission objectives.Collaborate with federal stakeholders and internal teams to support project delivery, issue tracking, and status reporting.Create, maintain, and review project documentation, including proposals, cost estimates, burn reports, statements of work, and standard operating procedures.Assist with onboarding new resources and coordinating team activities across internal and external stakeholders.Prepare weekly and monthly reports, monitor project activities, and help track action items, risks, and issues.Support executive and client-facing reporting by consolidating updates and preparing clear, accurate communications.Coordinate across Operations, Strategy, Contracts, Development, and Partner Services teams to support project needs.Promote collaboration, organization, and process consistency across PMO activities.Adapt quickly to shifting priorities, ensuring the team stays agile and responsive.Support the development and implementation of project management best practices and tools within the PMO.Manage and track project deadlines to ensure timely delivery of project milestones and deliverables.Support additional PMO-related activities as assigned.Create, manage, and review project documentation, including proposals, cost estimates, burn reports, statements of work, standard operating procedures, status reports, meeting materials, and executive briefings.Oversee project financial and operational performance by monitoring funding, labor, burn rates, forecasts, charge codes, invoices, timesheets, and resource data; identify and resolve discrepancies.What You Will Need:Bachelor’s degree OR Additional FIVE (5) years of equivalent relevant experience in lieu of a degree.Minimum FIVE (5) years of project coordination, project management support, client support, or related experience.Must be able to OBTAIN and MAINTAIN a Federal or DoD \"PUBLIC TRUST\"; Candidates with an ACTIVE PUBLIC TRUST or SUITABILITY are preferredExperience supporting project documentation, reporting, and operational processes.Advanced skills in Microsoft Excel, including experience developing or maintaining burn reports and tracking tools.Strong organizational skills with the ability to prioritize, track, and manage multiple tasks and deadlines.Experience creating or maintaining standard operating procedures and other process documentation.Ability to support risk and issue tracking and follow established mitigation procedures.What Would Be Nice To Have:Excellent verbal and written communication skills, with the ability to communicate effectively with technical and non-technical stakeholders.Strong skills in Microsoft products, including Word, Excel, PowerPoint, Project, and SharePoint.Strong interpersonal and customer support skills, with the ability to work collaboratively across teams.Certified Associate in Project Management (CAPM) certification or equivalent.Knowledge of federal grants management processes.Experience working with federal clients, programs, or government-facing environments.Experience supporting PMO functions in a consulting, federal, or mission-driven environment.Experience with enterprise software platform tools, such as Jira or Salesforce.The annual salary range for this position is $98,000.00-$163,000.00. Compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience and training, security clearances, licensure and certifications, and other business and organizational needs.What We Offer:Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.Benefits include:Medical, Rx, Dental & Vision InsurancePersonal and Family Sick Time & Company Paid HolidaysParental Leave401(k) Retirement PlanGroup Term Life and Travel AssistanceVoluntary Life and AD&D InsuranceHealth Savings Account, Health Care & Dependent Care Flexible Spending AccountsTransit and Parking Commuter BenefitsShort-Term & Long-Term DisabilityTuition Reimbursement, Personal Development, Certifications & Learning OpportunitiesEmployee Referral ProgramCorporate Sponsored Events & Community OutreachCare.com annual membershipEmployee Assistance ProgramSupplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)Position may be eligible for a discretionary variable incentive bonusAbout GuidehouseGuidehouse is an Equal Opportunity Employer–Protected Veterans, Individuals with Disabilities or any other basis protected by law, ordinance, or regulation.Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at [e-mail]. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.All communication regarding recruitment for a Guidehouse position will be sent from Guidehouse email domains including @guidehouse.com or [e-mail]. Correspondence received by an applicant from any other domain should be considered unauthorized and will not be honored by Guidehouse. Note that Guidehouse will never charge a fee or require a money transfer at any stage of the recruitment process and does not collect fees from educational institutions for participation in a recruitment event. Never provide your banking information to a third party purporting to need that information to proceed in the hiring process.If any person or organization demands money related to a job opportunity with Guidehouse, please report the matter to Guidehouse’s Ethics Hotline. If you want to check the validity of correspondence you have received, please contact [e-mail]. Guidehouse is not responsible for losses incurred (monetary or otherwise) from an applicant’s dealings with unauthorized third parties.Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.