Senior Project Coordinator/Supervisor

Guidehouse Inc.; McLean (VA); On-site; USD 98,000 - 163,000; Full time

Benefits offered by this job

Medical, Rx, Dental & Vision Insurance

Personal and Family Sick Time & Paid H

401(k) Retirement Plan

Group Term Life and Travel Assistance

Voluntary Life and AD&D Insurance

Health

Job summary

Guidehouse Inc. in McLean, VA seeks a Sr. Project Coordinator/Supervisor to join the PMO, support federal partner mission activities, manage cost estimation, proposals, and project delivery, and drive process improvements.

The role requires extensive coordination across teams and stakeholders, with emphasis on documentation and reporting. The position offers opportunities to support executive reporting and maintain project controls while aligning with DoD/public trust requirements and agile

Qualifications

• Bachelor's degree or five years of equivalent experience in lieu of a degree.
• Minimum five years of project coordination or project management support experience.
• Must obtain and maintain a Federal or DoD Public Trust.
• Experience supporting project documentation, reporting, and operational processes.
• Advanced skills in Microsoft Excel with burn reports and tracking tools.

Responsibilities

• Manage project resources, direct reports, and subcontractors, including timesheet approvals and performance support.
• Coordinate PMO activities related to federal partner mission objectives and project operations.
• Collaborate with stakeholders to support delivery, issue tracking, and status reporting.
• Create and review project documentation: proposals, cost estimates, SOWs and SOPs.
• Prepare weekly/monthly reports and monitor risks, actions, and milestones.
• Consolidate updates for executive and client-facing communications.

Education

Bachelor's degree or equivalent experience

Tools

Jira

Salesforce

Job description

Job Family

IT Project Management

Travel Required

Up to 10%

Clearance Required

Ability to Obtain Public Trust

What You Will Do

We are seeking a Sr. Project Coordinator/ Supervisor to join our Project Management Office (PMO) to support and manage projects directly related to the execution of Federal Partner agency mission activities. This role will provide project coordination, operational, and documentation support to PMO leadership and collaborate with internal teams and federal stakeholders to manage cost estimation, proposal reviews, project delivery, reporting, onboarding, and process improvement activities.

Key Responsibilities

• Manage project resources/direct reports and subcontractors, including work allocation monitoring of activities; timesheet approvals, performance support, professional development, resource activation, and timely completion of commitments.
• Support PMO leadership in coordinating activities and project operations directly related to the execution of Federal Partner agency mission objectives.
• Collaborate with federal stakeholders and internal teams to support project delivery, issue tracking, and status reporting.
• Create, maintain, and review project documentation, including proposals, cost estimates, burn reports, statements of work, and standard operating procedures.
• Assist with onboarding new resources and coordinating team activities across internal and external stakeholders.
• Prepare weekly and monthly reports, monitor project activities, and help track action items, risks, and issues.
• Support executive and client-facing reporting by consolidating updates and preparing clear, accurate communications.
• Coordinate across Operations, Strategy, Contracts, Development, and Partner Services teams to support project needs.
• Promote collaboration, organization, and process consistency across PMO activities.
• Adapt quickly to shifting priorities, ensuring the team stays agile and responsive.
• Support the development and implementation of project management best practices and tools within the PMO.
• Manage and track project deadlines to ensure timely delivery of project milestones and deliverables.
• Support additional PMO-related activities as assigned.
• Create, manage, and review project documentation, including proposals, cost estimates, burn reports, statements of work, standard operating procedures, status reports, meeting materials, and executive briefings.
• Oversee project financial and operational performance by monitoring funding, labor, burn rates, forecasts, charge codes, invoices, timesheets, and resource data; identify and resolve discrepancies.

What You Will Need

• Bachelor's degree OR Additional FIVE (5) years of equivalent relevant experience in lieu of a degree.
• Minimum FIVE (5) years of project coordination, project management support, client support, or related experience.
• Must be able to OBTAIN and MAINTAIN a Federal or DoD "PUBLIC TRUST"; Candidates with an ACTIVE PUBLIC TRUST or SUITABILITY are preferred
• Experience supporting project documentation, reporting, and operational processes.
• Advanced skills in Microsoft Excel, including experience developing or maintaining burn reports and tracking tools.
• Strong organizational skills with the ability to prioritize, track, and manage multiple tasks and deadlines.
• Experience creating or maintaining standard operating procedures and other process documentation.
• Ability to support risk and issue tracking and follow established mitigation procedures.

What Would Be Nice To Have

• Excellent verbal and written communication skills, with the ability to communicate effectively with technical and non-technical stakeholders.
• Strong skills in Microsoft products, including Word, Excel, PowerPoint, Project, and SharePoint.
• Strong interpersonal and customer support skills, with the ability to work collaboratively across teams.
• Certified Associate in Project Management (CAPM) certification or equivalent.
• Knowledge of federal grants management processes.
• Experience working with federal clients, programs, or government-facing environments.
• Experience supporting PMO functions in a consulting, federal, or mission-driven environment.
• Experience with enterprise software platform tools, such as Jira or Salesforce.

The annual salary range for this position is $98,000.00-$163,000.00. Compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience and training, security clearances, licensure and certifications, and other business and organizational needs.

What We Offer

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include

• Medical, Rx, Dental & Vision Insurance
• Personal and Family Sick Time & Company Paid Holidays
• Parental Leave
• 401(k) Retirement Plan
• Group Term Life and Travel Assistance
• Voluntary Life and AD&D Insurance
• Health