Senior Project Coordinator- Facilities Management (Civil Service)

City of Dallas; Town of Marilla (NY); On-site; USD 70,000 - 88,000; Full time

Job summary

The City of Dallas is seeking a Senior Project Coordinator to plan and oversee bond programs, renovation, and major maintenance facility projects, coordinating capital improvements for streets, storm drainage, interior renovations, and city facilities.

You will manage the department’s City Council agenda items, handle open records requests, monitor IT security and internship programs, coordinate special projects, supervise staff, and ensure timely, quality completion of construction and

Qualifications

• Bachelor’s degree in a business, public administration, engineering, architecture, or construction management field.
• Five years of budget preparation/monitoring, contract preparation/monitoring, and/or process improvement with two years of supervisory/project management.
• Ability to coordinate capital improvement programs and open records requests.

Responsibilities

• Prepares, coordinates, and reviews City Council agenda items and approves items in the department registers.
• Maintains inventory of capital needs and cost estimates to support planning and voter-approved programs.
• Reviews cost estimates and proposals from contractors prior to issuing job orders.
• Coordinates open records responses and manages special projects assigned by leadership.
• Leads coordination of project timelines, networks access, and departmental collaboration to ensure on-time completion.

Skills

Capital planning

Budget management

Contract administration

Open records coordination

Stakeholder communication

Project coordination

Education

Bachelor’s degree in business/public administration/engineering/architecture/construction management

Tools

Advantage

Tririga

Register

Job description

Job Summary

Plan and oversee bond programs, renovation, and major maintenance facility projects to effectively arrange for street, storm drainage, interior renovation, and facilities capital improvements.

Job Description Overview

The Senior Project Coordinator manages, reviews, and coordinates the bond program and agenda items for department and assigned projects. Coordinates and monitors the open records requests, IT Security, Summer Internship Program, and all other special projects for the department.

Essential Functions

• Prepares, coordinates, and reviews the department’s City Council Agenda items; creates the agenda items in Register for the department and reviews and approves the agenda items in Register for the Administrative Specialists within the department.
• Maintains and keeps a complete and continuously updated inventory of capital needs and cost estimates to facilitate planning and ensure prompt response to inquiries; coordinates the development of proposed capital improvement programs to achieve a City Council-approved program to submit for voter approval.
• Provides research on previous agenda items as required; prepares internal reports, analyzes goals vs. objectives, and identifies areas where duplication of effort is evident and provides suggested solutions to streamline the agenda process.
• Manages and coordinates the Open Records requests that are distributed by the City’s Public Information Office; coordinates the responses within various departments.
• Coordinates and facilitates special projects as assigned by the Director, Assistant Director, or other leadership.
• Manages the departmental projects supporting the renovation of various facilities for various departments.
• Coordinates the annual, monthly, and daily requests for access to the City’s network, serves as custodian for the department’s access to Advantage, Tririga, Register, etc.; and identifies areas and recommends to upper management where activities can be streamlined.
• Communicates with other Project Coordinators within the City of Dallas, contractors, and Directors of various departments to discuss information required and items related to assigned projects; coordinates construction and rehabilitation projects, certifying that the work has been completed as presented in the proposals.
• Schedules and facilitates meetings with City departments, contractors, etc., ensuring open communication between all involved parties. Provides technical guidance as it pertains to Agenda, open records, the Advantage Management System; and prepares and contributes to the development, review, or revision of ordinances as they relate to the department.
• Identifies needed areas of change in policies and procedures and makes recommendations to improve said operations.
• Performs any and all other work as needed or assigned.

Facilities and Real Estate Management

• Assists in the management of existing Job Order Contracts used for the various construction, repair, major maintenance, and alteration projects at City facilities. Tracks contract capacity and expiration dates.
• Leads, trains, and assists Project Coordinators to ensure all projects are implemented and completed in a timely, professional, and efficient manner by ensuring a prompt response to service requests and work orders.
• Reviews cost estimates and proposals submitted by contractors prior to executing job orders.
• Maintains an updated inventory of major maintenance and capital needs at City facilities, assisting in the planning of the department’s 10-year capital work plan
• Provides project management, improves communication with other departments, facilitates efficiency of operations and ensures the timely completion of projects.

Knowledge and Skills

• Knowledge of planning, design, and financing of capital improvement projects.
• Knowledge of contract administration.
• Knowledge of the fundamental elements of project design and construction.
• Knowledge of project coordination, management, and facilitation.
• Ability to organize data into reports and presentations.
• Ability to plan, initiate, and execute capital improvement programs.
• Ability to work with statistical and budgetary matters.
• Ability to support, manage, and administer bond and related programs.
• Communicating effectively verbally and in writing.
• Establishing and maintaining effective working relationships.

MINIMUM QUALIFICATIONS

• EDUCATION: Bachelor’s degree in a business, public administration, engineering, architecture, or construction management field.
• EXPERIENCE: Five (5) years of budget preparation/monitoring, contract preparation/monitoring, monitoring of performance measures, and/or process improvement. AND Two (2) years of supervisory/project management responsibilities. (This experience may be included in the required experience listed above.)

EQUIVALENCIES

• High school diploma or GED plus nine (9) years of the required experience including two (2) year supervisory/project management responsibilities will meet the education and experience requirements.
• Associate degree in any field plus seven (7) years of the required experience including two (2) years supervisory/project management responsibilities will meet the education and experience requirements.
• Bachelor’s degree (or higher) in a non-specified field plus seven (7) years of the required experience including two (2) years supervisory/project management responsibilities will meet the education and experience requirements.
• Master’s degree (or higher) in a specified field plus three (3) years of the required experience including two (2) years supervisory/project management responsibilities will meet the education and experience requirements.

LICENSE

• Valid Driver’s License with a good driving record

Salary Range

Salary Range $70,075.20 - $87,609.60

The salary listed on this job posting is the starting salary range; amount offered will depend upon qualifications.

City of Dallas is an Equal Opportunity Employer.

City of Dallas is one of the largest employers in the DFW Metroplex. We offer growth opportunities and a chance to make a difference in our community.

Questions? Contact our recruiting departments: Civil Service - [e-mail] Talent - Acquisition [e-mail]