Senior Project Coordinator: AI-Driven Delivery & Mentorship

DataMap LLC; Overland Park (KS); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Unlimited vacation and flexible work

Free catered lunch on Fridays

On-site gym at headquarters

401(k) with employer match

Health insurance with employer contrib

Dental, life, and disability insurance

Hands-on mentorship and career dev

Job summary

DataMap LLC in Overland Park, KS, seeks a Senior Project Coordinator to manage multiple concurrent projects and support project managers. You will run workstreams, maintain schedules, and keep risk and actions aligned across teams and clients.

You will leverage AI tools to draft status reports and improve meeting cadences, while mentoring junior coordinators and driving project outcomes in a fast-paced consulting environment.

Qualifications

• Bachelor's degree in a related field or equivalent experience.
• 2 to 4 years of experience in project coordination or IT project delivery.
• Regular use of AI assistants (e.g., ChatGPT, Claude, Copilot) to track, report, and follow through on your work.
• The ability to work independently and collaborate as part of a team: you keep multiple projects straight, keep the project managers you support informed, and raise risks before they become surprises.
• Strong command of schedules, dependencies, and multi-stakeholder communication.
• Knowledge of business process analysis, user acceptance testing, and effective meeting management.
• You're detail-oriented, adaptable, curious, and positive, and you do your best work in a fast-moving consulting environment.

Responsibilities

• Coordinate schedules, dependencies, resources, vendors, and third-party contractors across multiple concurrent projects in customer, partner, partnership-growth, internal, and operations work.
• Run the workstreams your project managers delegate end to end: plan them, track them, see them through to completion, and bring the project manager every decision that's theirs to make.
• Keep RAID logs, integrated trackers, decision logs, and documentation current across the projects you support, so each project record stays the single source of truth.
• Produce client-ready status reports, budget tracking, and dashboards, with AI writing the first draft and your review finishing it.
• Run governance mechanics for the project managers you support (the status cadence, risk tracking, and decision workflows), and coordinate communication among project teams, functional consultants, and client and partner stakeholders.
• Use AI-driven risk detection to spot schedule slips and dependency conflicts early, and elevate them to the project manager who owns the work.
• Capture new requests that come up in client conversations in the project record, and route each one to the project manager with the context they need.
• Support user acceptance testing, workshops, and cutover activities across the projects you support.
• Improve the team's AI coordination workflows: meeting-capture flows, automated status cadences, prompt libraries, and workflow templates.
• Mentor and guide Project Coordinators, and train them on DataMap's standard practices and tools.

Skills

AI assistants usage

Multi-stakeholder comms

Independent work

Detail-oriented

Education

Bachelor's degree or equivalent

Tools

Jira

Smartsheet

Lucidchart

Job description

DataMap LLC in Overland Park, KS, seeks a Senior Project Coordinator to manage multiple concurrent projects and support project managers. You will run workstreams, maintain schedules, and keep risk and actions aligned across teams and clients.

You will leverage AI tools to draft status reports and improve meeting cadences, while mentoring junior coordinators and driving project outcomes in a fast-paced consulting environment.