Senior Project Coordinator

Mass General Brigham (Enterprise Services); Boston (MA); Hybrid; USD 53,000 - 76,000; Part time

Job summary

Mass General Brigham Incorporated seeks a part-time Project Coordinator to support MAHRWC coalition operations, communications, and member engagement in Boston. The role emphasizes organizing administrative systems, coordinating meetings, and ensuring data and reporting are accurate and timely.

You will work closely with stakeholders across community-based organizations and healthcare partners, with regular in-person and hybrid activities at 116 Huntington Avenue.

Qualifications

• Bachelor's degree required; experience can be considered in lieu of a degree.
• At least 1–2 years of project management or project support experience required.
• Knowledge of basic business administrative principles and project management best practices.
• Exceptional verbal, written, and presentation skills.
• Competency in Microsoft Word, Excel, and Outlook.
• Ability to work on tight deadlines.
• Knowledge of file management and other administrative procedures.

Responsibilities

• Manage coalition calendars, schedules, and meeting logistics.
• Coordinate virtual and in-person meetings, including agenda preparation and note-taking (including regular advisory board meetings).
• Maintain shared drives, databases, and internal documentation systems (Google Suite, Zoom, Constant Contact).
• Support the executive director with activities related to contract and grant reporting.
• Provide logistical support for trainings, conferences, and coalition events.
• Serve as the first point of contact for coalition inquiries.
• Maintain membership lists and distribution groups.
• Draft and distribute newsletters, meeting summaries, and updates.
• Support social media and website updates with staff and consultants.
• Assist in preparing reports, briefs, and presentations.
• Track coalition activities, deliverables, and metrics.
• Assist with grant reporting and compliance documentation.
• Compile and organize workforce data and partner updates.
• Coordinate registration and materials for workforce training; assist with speaker communication and event logistics.
• Gather participant feedback and evaluation data.

Skills

Verbal communication

Written communication

Presentation skills

Teamwork

Time management

Attention to detail

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Site: Mass General Brigham Incorporated

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

RIZE Massachusetts Foundation (RIZE), launched in 2017, is the only public-private partnership dedicated to ending the overdose crisis. Guided by those with lived experience and unafraid of new ideas, RIZE is building networks, creating programming, and supporting community partners using novel approaches to preventing overdose and increasing access to treatment. Since its inception, RIZE has awarded over $30 million to more than 275 organizations aligned with its mission.

The Massachusetts Harm Reduction Workforce Coalition (MAHRWC), established in 2024, is a statewide organization designed to strengthen, connect, and sustain the harm reduction workforce across Massachusetts through community, training, mutual support, and collective action.

As MAHRWC's fiscal partner, RIZE provides financial and administrative support while respecting the group's autonomy and self-determination and supports the coalition's efforts to dismantle systemic inequities and help build a future where compassion, dignity, and support replace stigma and neglect.

The first of its kind in Massachusetts, MAHRWC continues to grow its network of harm reduction workers, advocates, and partners committed to saving lives and advancing justice across the Commonwealth.

The project coordinator will be fully dedicated to MAHRWC, providing day-to-day support for coalition operations, communications, and member engagement.

This role helps ensure coalition activities run smoothly by:

• Managing administrative systems and internal coordination.
• Coordinating meetings, events, agendas, and follow-up materials.
• Supporting data tracking, reporting, and documentation.
• Serving as a key point of contact for members, partners, and other stakeholders.

The ideal candidate is highly organized, detail-oriented, committed to public health and harm reduction principles, and comfortable working with diverse stakeholders, including community-based organizations, healthcare providers, policymakers, and people with lived and living experience.

Essential Functions

Administrative & Operational Support

• Manage coalition calendars, schedules, and meeting logistics.
• Coordinate virtual and in-person meetings, including agenda preparation and note-taking. This includes the coalition advisory board's regular bimonthly meetings.
• Maintain shared drives, databases, and internal documentation systems (Google Suite, Zoom, Constant Contact).
• Support the executive director with activities related to contract and grant reporting.
• Provide logistical support for trainings, conferences, and coalition events.

2. Communications & Member Engagement

• Serve as the first point of contact for coalition inquiries.
• Maintain membership lists and distribution groups.
• Draft and distribute newsletters, meeting summaries, and updates.
• Support social media and website updates (if applicable) alongside other staff and consultants.
• Assist in preparing reports, briefs, and presentations.

3. Data & Reporting Support

• Track coalition activities, deliverables, and metrics.
• Assist with grant reporting and compliance documentation.
• Compile and organize workforce data and partner updates.

4. Event & Training Coordination

• Coordinate registration and materials for workforce training along with the training coordinator.
• Support the training coordinator with speaker communication and event logistics.
• Gather participant feedback and evaluation data.

Qualifications

Education

• Bachelor's degree required; experience can be considered in lieu of a degree

Experience

• At least 1-2 years of project management or project support experience required

Knowledge, Skills, and Abilities

• Knowledgeable of basic business administrative principles and project management best practices.
• Exceptional verbal, written, and presentation skills.
• Ability to work effectively both independently and as part of a team.
• Competency in Microsoft applications, including Word, Excel, and Outlook.
• Ability to work on tight deadlines.
• Knowledge of file management and other administrative procedures.

Additional Job Details (if applicable)

Working Conditions

• This position reports to the chief program officer and works closely with the chief executive officer.
• It is a part-time (32 hours/week), hybrid role with the expectation of two days in the office. RIZE is in downtown Boston (101 Huntington Avenue in Boston)
• Occasional travel, primarily in-state, will be required for meetings and events as needed. This role may require evening and occasional weekend work.

Remote Type

Hybrid

Work Location

116 Huntington Avenue

Scheduled Weekly Hours

32

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$53,040.00 - $75,888.80/Annual

Grade

5

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement:

0100 Mass General Brigham Incorporated is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.