Development Coordinator, Special Events

Massachusetts General Hospital; Somerville (MA); Hybrid; USD 27,000 - 39,000; Full time

Benefits offered by this job

Hybrid schedule

Job summary

Mass General Brigham is seeking a detail-oriented administrative assistant to support the Development Office’s events and donor communications. In a hybrid schedule, you will help coordinate fundraising events, maintain databases, prepare materials, and liaise with internal teams to ensure smooth operations.

Based at 399 Revolution Drive, you will contribute to a collaborative environment that supports patient care and research.

Qualifications

• High school diploma or equivalent; 1-2 years in customer service or relationship-building role.
• Bachelor's degree preferred but not required.
• Strong verbal and written communication.
• Proficient in Word, PowerPoint, Excel and Outlook.
• Experience with videoconferencing platforms (Zoom/Teams).
• Experience with data entry or database management (Blackbaud CRM or Raiser's Edge).

Responsibilities

• Plan and execute events; staff on-site.
• Record RSVPs, data, and action items in donor database.
• Coordinate with internal teams for event logistics.
• Prepare agendas and notes; follow-up actions.
• Draft documents and respond to inquiries.
• Handle constituent phone and email inquiries.
• Submit expenses and vendor invoices.
• Assist with daily administrative activities.

Skills

Communication skills

Organizational skills

Time management

Problem solving

Project management

MS Office

Videoconferencing (Zoom/Teams)

Data entry / database management

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

Word

PowerPoint

Excel

Outlook

Blackbaud CRM

Raiser's Edge

Job description

Site

The General Hospital Corporation

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

The Mass General Brigham Development Office represents a team of 450+ vibrant, collaborative, and skilled fundraising professionals. We are dedicated to inspiring visionary philanthropy that advances caring and curing for patients in Boston and around the world. Philanthropy enables Mass General Brigham to deliver the highest quality patient care, pursue the most innovative and promising research, train the brightest minds to become the next generation of healthcare leaders, and expand and improve our world-class facilities. Join us in our mission to transform the future of medicine. The Mass General Brigham Development Office offers excellent benefits, competitive salaries, and a hybrid flexible work schedule.

Essential Functions (Key Roles & Responsibilities)

• Support the planning and successful execution of events, including on-site staffing.
• Gather and record RSVPs, data, and action items in a donor database, ensuring thorough documentation of guest/participant activity and results
• Coordinate with internal teams to support event logistics and communications.
• Coordinate logistics, prepare agendas and other materials, take notes and organize follow-up actions for meetings, events, appointments and presentations, troubleshooting issues as needed
• Write and/or edit documents, and interpret information necessary to draft responses as needed
• Attend to constituent phone and email inquiries, as needed
• Submit employee expenses and vendor invoices
• Assist with daily administrative activities

Qualifications

High school diploma or equivalent required and 1-2 years of experience in a customer service or relationship‑building role. Bachelor's degree preferred but not required. In addition, the ideal candidate will possess the following skills, abilities and competencies:

• Strong verbal and written communication skills
• Organizational, time management, problem solving and project management skills
• Command of Word, PowerPoint, Excel and Outlook, or the ability to learn them quickly
• Competency using videoconferencing platforms (Zoom and Teams preferred)
• Proficiency with data entry or data management in a database (Blackbaud CRM or Raiser's Edge preferred)
• Attention to detail, creativity and strong work ethic
• Desire and motivation to learn about the organization and fundraising
• Awareness of personal work styles in self and others
• Adaptability and flexibility in times of shifting priorities
• Ability to work collaboratively with diverse audiences
• Mission driven

Additional Job Details (if applicable)

Remote Type

Hybrid

Work Location

399 Revolution Drive

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$19.81 - $28.30/Hourly

Grade

3At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement

1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.