Senior Project Coordinator

Fashion Institute of Design & Merchandising; Bellevue (WA); On-site; USD 55,000 - 75,000; Full time

Job summary

A global engineering firm in Bellevue seeks a Senior Administrative Project Coordinator to support project management activities. The candidate should have an associate degree and at least 3 years of experience. Key responsibilities include managing documents, contracts, and project files while coordinating with project managers. The role requires proficiency in Microsoft Office and an active participation in a collaborative employee-owned culture. Join a company committed to inclusion and making impactful contributions to community mobility.

Qualifications

• A minimum of 3 years of related experience.
• Previous experience at a project site is preferred.

Responsibilities

• Compose, type, format, proofread, edit, and organize documents.
• Create and maintain paper and electronic files.
• Order insurance and monitor insurance certificates.
• Assist with developing project guides and provide information for project reviews.
• Prepare, organize and assist with contracts and sub-contracts.
• Coordinate meetings and assist with presentations.
• Work closely with multiple Project Managers and project teams.

Skills

Proficiency in Microsoft Word

Proficiency in Microsoft Excel

Education

Associate degree in a closely related field

Job description

At HDR, our employee‑owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story: https://www.hdrinc.com/our-story

We believe transportation is more than movement, it’s the foundation of connected, thriving communities. As part of HDR’s Transportation Business Group, you’ll help shape the systems that move people and goods safely, efficiently, and sustainably. From designing resilient highways and iconic bridges to advancing transit, passenger and freight rail, aviation, federal transportation ports and marine infrastructure, your work will directly support economic vitality, public safety, sustainability, resilience and quality of life.

We bring together planners, engineers, architects, construction management staff, environmental specialists, strategic communicators, economists, management consultants and specialists across disciplines to solve complex mobility challenges with innovation, technical excellence, and a deep understanding of community needs. Whether you’re modernising aging infrastructure or pioneering next‑generation transportation solutions, your contributions will help define the future of mobility. This isn’t just a job, it’s a chance to lead progress, drive meaningful impact and leave a legacy of smarter, more connected transportation networks. We are all employee‑owners at HDR, which is the foundation of our collaborative culture that connects employees around the world.

In the role of Senior Administrative Project Coordinator, we'll count on you to:

• Compose, type, format, proofread, edit, and organize documents, reports, specifications, and correspondence
• Create and maintain paper and electronic files
• Order insurance and monitor insurance certificates
• Assist with developing project guides, and provide information and support for project reviews
• Apply company quality assurance guidelines and procedures for project document management
• Prepare, organize and assist with contracts and sub‑contracts
• Coordinate meetings and assist with presentations
• Exhibit professionalism with clients
• Work closely with multiple Project Managers and project teams
• Assist with or prepare project invoices as needed
• Perform other duties as needed

Preferred Qualifications

• Previous experience at a project site

Required Qualifications

• Associate degree in a closely related field or a combination of education and relevant experience
• A minimum of 3 years of related experience
• Proficiency in Microsoft Word and Excel
• Commitment to being an active participant of our employee‑owned culture is a must

What We Believe

HDR is our company. Together, we build on each other’s life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee‑owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Primary Location

United States-Washington-Bellevue

Industry

Construction, Project Controls & Design/Build

Schedule

Full‑time

Employee Status

Regular

BusinessClass : Construction Services (HDRE)

Job Posting

Apr 3, 2026

At HDR, we are committed to the principles of employment equity.

We are an affirmative action and Equal Opportunity Employer.

We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.

Ready to learn more? Let's work together to make great things possible.

We design solutions to the world's greatest challenges. We're always looking for great talent to join our global teams.