Project Facililtator

Fashion Institute of Design & Merchandising; San Francisco (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

HDR is hiring a Project Facilitator to support admin and accounting functions across complex projects. You will work independently to manage files, contracts, and budgets while coordinating meetings and presentations with multiple project teams.

The role requires at least 5 years of related experience and proficiency in MS Word/Excel/PowerPoint/Outlook. An emphasis on employee-owned culture is essential to the position.

Qualifications

• A minimum of 5 years related experience.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• An attitude and commitment to being an active participant of our employee-owned culture is a must.

Responsibilities

• Take responsibility for a wide variety of specialized project-related administrative and accounting functions.
• Work independently to effectively manage complex project- and executive-level paper and electronic files, documents and records.
• Compose and develop correspondence and reports.
• Manage project insurance matters.
• Apply company quality assurance guidelines and procedures, and independently monitor for quality assurance.
• Manage project documents and files.
• Answer questions regarding company policies, procedures and guidelines.
• Organize and coordinate meetings, and assist with presentations.
• Work with complex contracts and sub-agreements.
• Track and monitor project budgets, workloads and schedules.
• Actively participate in project reviews.
• Exhibit professionalism with clients.
• Work closely with multiple Project Managers and project teams.
• Exercise good judgement and discretion, and independently resolve problems and issues relating to administrative project functions.
• Handle client invoicing, manage collections, complete project budgets and ensure compliance with project contractual obligations as needed.
• Perform other duties as needed

Skills

5+ years experience

Employee-owned culture

Project coordination (general)

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

We believe architecture is more than designing buildings, it’s about providing solutions to societal challenges and creating stronger, more vibrant communities. As part of our Architecture practice at HDR, you’ll contribute to the design and delivery of spaces and experiences that advance community well-being around the world. From healing environments and learning spaces to research labs and civic landmarks and infrastructure, your work will directly influence how individuals experience the world around them. We bring together architects, planners, designers, and technical experts to solve complex design challenges with creativity, curiosity, and collaboration. From championing design excellence with an emphasis on resilience and sustainability to pioneering innovative building technologies, your contributions will leave a lasting impact on the built environment. This isn’t just a job, it’s a chance to drive meaningful change and help define the future of our communities.

In the role of Project Facilitator, we'll count on you to:

Take responsibility for a wide variety of specialized project-related administrative and accounting functions

Work independently to effectively manage complex project- and executive-level paper and electronic files, documents and records

Compose and develop correspondence and reports

Manage project insurance matters

Apply company quality assurance guidelines and procedures, and independently monitor for quality assurance

Manage project documents and files

Answer questions regarding company policies, procedures and guidelines

Organize and coordinate meetings, and assist with presentations

Work with complex contracts and sub-agreements

Track and monitor project budgets, workloads and schedules

Actively participate in project reviews

Exhibit professionalism with clients

Work closely with multiple Project Managers and project teams

Exercise good judgement and discretion, and independently resolve problems and issues relating to administrative project functions

Handle client invoicing, manage collections, complete project budgets and ensure compliance with project contractual obligations as needed

Perform other duties as needed

Required Qualifications

• A minimum of 5 years related experience
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Primary Location

Schedule

Full-time

Employee Status

Regular

BusinessClass : Marketing and Admin

Job Posting

Aug 4, 2026

At HDR, we are committed to the principles of employment equity.

We are an Affi...

We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.