Senior Project Controls Manager

Archinect; New York (NY); On-site; USD 120,000 - 180,000; Full time

Benefits offered by this job

Health insurance

Life Insurance

Commuter Benefits

Paid Time Off

Paid Parental Leave Plans

Paid Public Holidays

Bonus

Job summary

Pembrooke & Ives seeks a Senior Project Controls Manager in the New York area to partner with Directors and Studio Leads. The role focuses on staffing allocation, project profitability, and firm-wide scheduling across active projects.

Candidates should have 6–10+ years in project accounting/controls in professional services, with PMP or equivalent certification as a plus. Strong leadership and communication are essential.

Qualifications

• 6 to 10+ years in project accounting, project controls, or project management within an AEC, interior design, construction environment, or other relevant professional services.
• PMP or equivalent certification is a plus.
• Experience implementing project management systems.
• Experience building and maintaining budget, staffing plans, schedules, and contract evaluation across concurrent projects.
• Strong financial and data analytical skills and has a track-record of building forecasting or reporting infrastructure.
• Ability to make decisions with Directors and studio leads, using historical data as a reference.

Responsibilities

• Financial Oversight: enforce contract terms, track change orders, monitor project profitability, identify financial risks.
• Staff Allocation: forecast staffing capacity, allocate project teams by skill and priority, monitor utilization across studios.
• Schedule Ownership: own the master project schedule and reconcile fees with timelines.
• Leadership & Coordination: implement improvements, run monthly reviews, coordinate with Design Directors on deliverables and timing, partner with COO for contracts and staffing cost analysis.
• Resourcing coordination: resolve conflicts across studios for leadership prioritization.

Skills

Project controls

Budgeting

Staffing planning

Scheduling

Financial analysis

Communication

Decision making

Education

PMP certification

Tools

Project management systems

Job description

Pembrooke and Ives is looking for a Senior Project Controls Manager with at least 6-10 years experience to partner with Directors and Studio Leads to manage firm-wide staffing allocation and project profitability across all active projects.

DUTIES & RESPONSIBILITIES

Financial Oversight:

• Enforce contract terms and ensure regulatory financial compliance.
• Reviews and tracks all change orders including budget and schedule impacts.
• Tracks project profitability by comparing actual and burdened costs against fee.
• Identify financial risks early and take corrective actions.

Staff Allocation:

• High-level understanding of firm-wide staffing capacity and utilization across all studios.
• Build and maintain a rolling staffing forecast for active and upcoming projects across all studios.
• Collaborate with Director in assigning specific project team members based on skillset, project priority, availability, and fee.
• Monitors studio level utilization and investigates discrepancies.

Schedule Ownership:

• Develops and owns the master project schedule for all projects across the assigned studios and updates it weekly as milestones and deliverables shift.
• Reconciles the firm-wide fee structure directly against the schedules.

Leadership & Cross Functional Coordination:

• Identifies and implements process and system improvements.
• Runs monthly reviews with studio leads and provides findings for executive, finance, and operational leadership.
• Coordinates with Design Directors on project deliverables and phase timing so the staffing plan reflects deliverables and timeline.
• Partners directly with the COO and EVP on contracts, resource management and staffing cost analysis.
• Resolves resourcing conflicts across studios to Leadership for prioritization.

SKILLS & QUALIFICATIONS

• 6 to10+ years in project accounting, project controls, or project management within an AEC, interior design, construction environment, or other relevant professional services, with at least 2 to 3 years owning both budget and schedule for a complex, multi-phase project.
• PMP or equivalent certification is a plus.
• Experience implementing project management systems.
• Experience building and maintaining budget, staffing plans, schedules, and contract evaluation across concurrent projects and a pipeline of upcoming projects.
• Strong financial and data analytical skills and has a track-record of building forecasting or reporting infrastructure.
• Ability to make decisions with Directors and studio leads, using historical data as a reference, not a driver.
• Excellent communication and facilitation skills.

Benefits

• Health, Dental, Vision Insurance
• Life Insurance
• Commuter Benefits
• Paid Time Off
• Paid Parental Leave Plans
• Paid Public Holidays
• Eligible for Performance-Based Bonus