Senior Project Controls Coordinator – Multi-Site Federal Program

Tlingit Haida Tribal Business Corporation; Atlanta (GA); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Medical, Dental, and Vision coverage

401(k) Retirement Plan

Paid Leave

Wellness Seminars

Pre-Employment Screening

Job summary

Tlingit Haida Tribal Business Corporation (KIRA Information Solutions) seeks a Project Controls Coordinator to support a multi-site Emergency Communication System modernization program in Georgia. You will assist with planning, scheduling, cost tracking, vendor management, and reporting under the Deputy Project Manager.

Ideal candidates will have a degree in a related field, 5+ years of project controls or coordination experience, and hands-on use of Primavera P6 and Maximo.

Qualifications

• Bachelor’s degree in Project Management, Engineering, Construction Management, Business Administration, Information Technology, or related field; equivalent experience considered.
• 5+ years of experience supporting project management, program management, project controls, construction management, or similar coordination roles; 7+ years preferred.
• Experience supporting complex federal, commercial, infrastructure, technology, construction, or modernization projects.
• Demonstrated experience coordinating geographically dispersed teams, subcontractors, and multiple stakeholders.
• Experience supporting vendor management, subcontract administration, and customer engagement activities.
• Experience supporting project schedules, budgets, action item tracking, risk management, and project reporting.
• Working knowledge of Primavera P6 scheduling software.
• Experience utilizing Maximo or comparable asset management, work order, or CMMS platforms.
• Strong organizational, communication, and document management skills.

Responsibilities

• Support the Program Manager in the overall administration, management, and execution of contract requirements.
• Assist in planning, coordinating, tracking, and monitoring project activities, milestones, schedules, and deliverables.
• Support the development, maintenance, and analysis of integrated project schedules utilizing Primavera P6.
• Monitor project performance, schedule status, action items, risks, and critical path activities.
• Coordinate project execution across multiple sites, vendors, subcontractors, and stakeholders.
• Assist with project controls, cost management, budget tracking, and financial reporting activities.
• Review and track vendor invoices, government invoices, Schedule of Values (SOV), and project expenditures.
• Support subcontractor and vendor management activities, including procurement coordination, deliverable tracking, scheduling, and performance monitoring.
• Utilize Maximo and other project management systems to monitor work orders, project activities, asset information, and maintenance requirements.
• Maintain project documentation including meeting minutes, action item logs, requests for information (RFIs), submittals, design review packages, and closeout documentation.
• Prepare project status reports, executive briefings, dashboards, metrics, and customer presentations.
• Coordinate project meetings, scheduling reviews, stakeholder workshops, customer briefings, and technical discussions.
• Support construction, installation, testing, commissioning, training, and project closeout activities.
• Assist with project risk identification, assessment, and mitigation planning.
• Coordinate access requirements, travel arrangements, badging activities, and site visits.
• Serve as a liaison between customers, subcontractors, project teams, vendors, and company leadership.
• Provide backup support to the Program Manager when required.
• Support employee engagement activities, team-building initiatives, and project milestone events.
• Complete all required training within established timelines.
• Consistently deliver high-quality products, services, and customer support.

Skills

PM coordination

Scheduling

Cost management

Vendor management

Contract administration

MS Office

Education

Bachelor's degree in related field

Tools

Primavera P6

Maximo

MS Office

Job description

Tlingit Haida Tribal Business Corporation (KIRA Information Solutions) seeks a Project Controls Coordinator to support a multi-site Emergency Communication System modernization program in Georgia. You will assist with planning, scheduling, cost tracking, vendor management, and reporting under the Deputy Project Manager.

Ideal candidates will have a degree in a related field, 5+ years of project controls or coordination experience, and hands-on use of Primavera P6 and Maximo.