Contract Administration Leader: Billing, Risk & Projects

Hoffman & Hoffman Inc; Columbia (SC); On-site; USD 90,000 - 120,000; Full time

Job summary

Hoffman & Hoffman Inc in Columbia, SC seeks a Contract Administration Manager to own contract administration and project billing for HMS, merging contract review, negotiation, risk management with oversight of project financial support and lien waiver compliance.

This role leads the Contract Administration Coordinator, sets practices and processes, and handles overflow work as the shift to progress billing grows.

Qualifications

• Bachelor's degree or equivalent in business, construction management, or accounting.
• 5+ years in contract administration and/ or construction project billing.
• Experience supervising staff preferred; knowledge of AIA billing formats helpful.
• Strong understanding of contract fundamentals, risk mitigation, and subcontractor relationships.
• Highly organized, detail-oriented, able to manage multiple deadlines.

Responsibilities

• Review, negotiate, manage, and maintain a wide range of contracts and change orders.
• Ensure scopes and pricing align with project quotes and booking packages.
• Identify key provisions, summaries, and discuss with sales and project teams.
• Track deadlines, safety and onsite requirements, and lien waiver needs.
• Maintain contract templates, clauses, and playbooks for repeat agreements.
• Support risk management and legal teams by flagging issues early.
• Prepare contract summaries/reports; assist with close-out activities.
• Coordinate with project managers, sales, estimators, and finance to align terms with execution plans.
• Oversee billing approvals, progress billings (AIA, T&M), and job reviews.
• Manage project setup, forecasting, and impact of progress billing volume.

Skills

Contract management

Billing & invoicing

Staff supervision

Negotiation

Risk assessment

Organization

Communication

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Contract management software

Job description

Hoffman & Hoffman Inc in Columbia, SC seeks a Contract Administration Manager to own contract administration and project billing for HMS, merging contract review, negotiation, risk management with oversight of project financial support and lien waiver compliance.

This role leads the Contract Administration Coordinator, sets practices and processes, and handles overflow work as the shift to progress billing grows.